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BUILDING THE FOUNDATIONS
FOR A STATE M&E SYSTEM
Information for M&E in the State of Yucatán
In the beginning…
2

Challenge to develop an M&E system to support
planning and decision-making at the State level
 Stimulated
from the State Secretary of Planning and
Budget (SPP)


Recognition of the need to start with initial step:
improve information system
Underlying premise: How to provide policymakers
with the information needed for decision making at
their fingertips
The Context
3


Federal law requiring a shift towards results-based
management
Federal law requiring the establishment of state
committees for statistical and geographic information
(CEIEG)
Yucatán was the first to establish CEIEG
 Purpose: Provide overall guidance and oversight of state
information system



Strong awareness and political support of State
leadership
Coincide with interest of INEGI to increase engagement
at state level
The Concept
4


Strengthen the System of Statistical, Geographical
and Evaluation Information (SIEGEY in Spanish)
Replicate the experience of the National Strategy
for the Development of Statistics but…
 At
the state level
 More closely linked to the development of an M&E
system
 Together with practical instruments for its
implementation
Strategy to Strengthen the State
Information System
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
INPUTS:
 Diagnostic
of Information Demand for M&E system
 Diagnostic of Information Demands for decision-makers
 Diagnostic of Supply of Statistical Information
 Report of Workshop to Validate Results
 Diagnostic of Information Systems needed to implement
the recommendations

OUTPUT: Strategy to Strengthen the State
Statistical, Geographic and Evaluation Information
System
Complemented by…
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



Geographic diagnostic by INEGI
Provision of integrated data platform (SIMBAD) by
INEGI
Training in international standards for data
documentation by the Accelerated Data Program
(ADP)
Grant request to the TFSCB to strengthen
administrative records
General Methodology for Diagnostics
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


Objective: Rapid assessments of capacity and demand
for statistical information, as well as information for
monitoring and evaluation
Audience: 35+ State agencies, as well as the National
Statistical Office (INEGI) and State Center for
Municipal Development
Methodology:
Desk review
 Brief questionnaires with relevant agencies
 Additional interviews/meetings with specific agencies

Diagnostic of Demand for Information
for M&E
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
1. Planning and Budgeting
Concordance with the State Development Plan
 Translation of development objectives into performance
indicators and goals
 Links between the Annual Operational Plan and the State
Development Plan
 Institutional capacity


2. Monitoring
Institutional capacity for monitoring
 Management of performance information
 Institutional arrangements for the use of monitoring
information

Diagnostic of Demand for Information
for M&E (continued)
9

3. Evaluation
 Institutional
framework
 Institutional capacity
 Use of information from evaluation
 Supply and demand for M&E
Diagnostic of Information Demands for
Public Decision-Makers
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
1. Indicators consulted regularly by decisionmakers
 Link
to specific goals
 Adequacy of frequency
 Sources of information

2. Use of information
 Monitoring/program
 Budgeting
 User
satisfaction
 Accountability
performance
Diagnostic of Information Demands for
Public Decision-Makers (continued)
11

3. Information demands
 Identification

of other indicators and their attributes
4. Indicators for M&E
 Identification
of beneficiaries
 Institutional capacity
Diagnostic of Supply of Statistical
Information
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
1. Strategic planning
Institutional framework
 Budgeting for statistics


2. Production and documentation of statistics
Inventory of statistical operations
 Harmonization/standardization
 Institutional capacity


3. Dissemination of statistics
Media for dissemination of micro and meta data
 Frequency
 Monitoring by media

Diagnostic of Supply of Statistical
Information (continued)
13

4. Organization and management
 Institutional
framework
 Harmonization of information

5. Public value
 Demand
for information
 Credibility
Diagnostic of Information Systems
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
1. Technological resources
 Policies
 Hardware
 Software
 Internet



2. Databases
3. Human resources
4. Interface and quality of service
 Timeliness
 Institutional
capacity
 Quality controls
The Findings
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



Capacity/institutional issues
Unmet needs/demands
Improvements in quality/reliability of information
Results
 Strengthen
information system
 Develop M&E system
information
Demandas
Demand
for
de
Información
Statistical,
Geographic
and Geográfica
Evaluation
Sistema de Información
Estadística
y deInformation
Evaluación
Systemdelfor
the de
State
of Yucatán,
Estado
Yucatán
- SIEGEY Mexico
Subsistema
Sub-system
Coordinator
Coordinador
Secretary of
Planningdeand
Secretaría
Planeación
yBudget
Presupuesto
SPP
Statistical
Subsistema
Subsystem
Estadístico
Subsistema
M&E
Monitoreo y
SubEvaluación
system
Impact on:
•Design/re-design of
public
Impacto
en:policies and
programs
Diseño
y rediseño de
•Accountability
and
programas y políticas públicas
transparency
Organismo
Independiente
Independent
•Efficient
budget
deEvaluation
Evaluación Unit
Rendición
de Cuentas
y
allocation
Transparencia
•Improvements in
Asignación
Presupuestal
Geographic
well-being
of Eficiente
Center for
Subsistema
Centro
de Colaboración
Subsystem
Geo-spatial
Geográfico
population
Geo-espacial CCG
State Committee for
Comité
Estataland
de Información
Statistical
Geographic
Estadística
y Geográfica
CEIEG-Y
Information
(CEIEG-Y)
Collaboration
Information
Technology
Infrastructure
Infraestructura
Informática
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GeneralGeneral
Directorate
Dirección
de
for Technology
Tecnologías
DGTI
Mejora de condiciones de Bienestar
de la Población
Looking towards the future…
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
Replication in other states and other countries
 Clarity
of supply and demand for information
 Convening power of rector agency/Importance of
inter-institutional relationships
 Key role of NSO and other strategic partnerships
 Systems/programs for the management of information

Expansion towards M&E
 Institutional
framework
 Training
 Partnerships
with key national and international actors