New Hanover County Schools
End-of-Course
Test Administration Training
January 6, 2015
Course Codes for Which EOC is Required (see
course codes handout in packet)
Eligible Students
(pp. 1-2)
 Students who are enrolled for credit in a course for which an EOC assessment is
required Students Repeating an Entire Course for Credit or
 Taking a Credit Recovery Course
 Includes NCVPS EOC Courses
 Students enrolled in courses that require the administration of the EOC
assessment and obtained a proficient score previously on the EOC tests may use
the proficient EOC score to count 25% of their final grade or they may elect to take
the appropriate NC READY EOC assessment at the completion of the course.
 Reminder: Students must complete Math I and English II by the end of 10th Grade
and must complete Biology by the end of 11th Grade.
Eligible Students (Special Situations)
(pages 1-2)
• Advanced Placement Courses: Student must take the EOC test the
first time the student takes the course. Students enrolled in AP
courses who have previously received credit for a non-AP course of
the same subject are not eligible to take the EOC test.
• Students Identified as Limited English Proficient (LEP): Students
identified as LEP scoring below Level 4.0 Expanding on the stateidentified English language proficiency reading placement test and are
in their first year in U.S. schools are not eligible to be assessed on the
English II end-of-course test.
– Request official list (ELLevations database) from lead LEP teacher at your
school.
– Testing will verify.
EOC Testing Window/Schedule (page 2)
Jan 6
EOC Training and test plans due via Google Docs
by Jan 8
Train English II teachers on administering the online tutorial
Jan 9
 All first block classes begin online tutorial at 8:45 am.
 CRTs, TCs, and first block English II teachers complete post-simulation survey
by 4:00 pm
 Complete simulation with other blocks by Jan 14
Jan 12
Materials pick up
 Test coordinator will only be assisted by one non-instructional staff member
 Training rosters due
Jan 13
NCFE Constructed response newly enrolled students list due via Google Docs
by Jan 13
All Math I students complete the official Practice Activity
Jan 15-22
Testing Window: Day 1-Block 1; Day 2-Block 2..etc.
EOC, NCFE Administration and daily scanning and reporting
Test coordinator required to bring tests to testing office
Bring rosters each day and highlight absentees.
Mon, Jan 26
Return Test Materials and calculators (if applicable)
(Testlets, scrap paper & manuals) - Google form sign up
Tues, Jan 27
ACCESS Training
Estimated Administration Time
(pages 3-4)
• Biology/English II 150 minutes; Math I 180 min
– Biology 75 items
– English II 68 items
– Math I 60 items
• 2 two-minute breaks
• Allow ample opportunity to complete the test.
• As long as students are engaged and working
and the maximum time allowed (4 hours*) has
not been reached, they must be given time to
complete the test.
*Except for students with documented accommodations for extra time
Test Administrators
• Local Requirement: Test administrators must by
certified staff.
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Teachers
Social workers
Counselors
Retired teachers
Teacher assistants who are certified teachers
• A proctor is required for each testing session
– Proctors may not serve in a room where a relative is
present.
– Volunteer proctors may not serve in special
accommodations rooms.
Before Testing
(pages 6-11)
• Prepare Training
• Read Testing Code of Ethics (Appendix E)
• Complete Electronic Testing Plan and submit to Testing Department via
Google Docs (Due today)
• Read and follow testing security procedures
• Train Proctors and Teachers (training rosters required and due at
materials pickup)
– NHCS will NOT use roving proctors for accommodations groups (page 9).
– Check with principal on use of roving proctors for Biology and Math I.
– Conduct special training for testing students with accommodations.
• Prepare testing environment and students for testing (page 10)
– How will YOU ensure instructional materials have been removed or covered?
– NEW: Complete the Gridded Response Activity for Math I
• Prohibited items in testing room (page 11)
– Cell phones for BOTH students and teachers/proctors
– Textbooks; Food/drink
Monitoring Students During Testing
pages 13-14
• Walk frequently and quietly throughout the room.
– Position self to have an unobstructed view of and easy
access to students.
• Do not read test questions from open student test books.
• Do not indicate answers to students. Some examples include but are not limited to:
– telling students to “look at the question again” or offering similar advice;
– making a facial expression, hand gesture, or utterance (e.g., coughing, clearing
throat) to indicate approval or disapproval of the student’s response; and
– standing beside the desk, reading a question, looking at the student’s response, and
then pointing to the correct answer or pointing to the question as if to indicate “read
the question again because you have bubbled the wrong answer.”
• Test administrators and proctors (see proctor statement) cannot help students:
– by explaining the directions in their own words;
– by explaining the meaning of any word in the directions, test questions, or answer
choices;
– by rephrasing test questions;
– by translating a word or phrase into another language; or
– by providing synonyms for unknown words.
Monitoring Students During Testing
pages 13-16
• Misalignment
– Test administrators may notify students that answers are
misaligned
– English II: Test administrator may remind students to enter
responses on answer sheet.
– If at the end of the test the test administrator notices that a student
has not transferred answers to answer sheet, the students may
transfer responses as long as the maximum time has not passed.
• Student Emergencies: Two adults must be in the room at all
times
– Use of hall monitors
Testing Accommodations (pp.17-19)
• Limited English Proficient Students and Testing Accommodations
• Students with Disabilities and Testing Accommodations
– On test plan, note date State Accommodations Report was printed.
– The need for accommodations must be documented in the students’
current Individualized Education Programs (IEPs) or Section 504 Plans.
– The accommodations must be used routinely during the students’
instructional programs and similar classroom assessments.
– Test administrators conducting test administrations with accommodations
must be trained by the school system test coordinator or designee in the
provision of the specified accommodations before the test administration.
• Students with Transitory Impairments and Section 504
– Transitory Impairment (FAX to our office) AND enter into Powerschool
• Record Students’ Required Accommodations
– Complete Review of Accommodations forms
• Marks in Book receives additional Gridded Response Sheet
– Review Testing Students with Disabilities document
Accommodations Reminders (NOT in AG)
•
Read Aloud to Self is outlined in the Testing Students with Disabilities
manual beginning on p. D3.17 there is a note stating that "students
provided the Read Aloud to Self accommodation must also be
provided the Testing in Separate Room (one-on-one)
•
Read Aloud by Request is not clearly defined in the Test
Administrator Reads Test Aloud section, with the exception of the
Questions for Consideration section. Question 2 (page D3.20) "A
student who only is to have words read aloud upon the student's
request.“
– However the section NOTE states that students who have the Test
Administrator Reads Test Aloud accommodation must also
be provided the Testing in Separate Room (one-on-one OR small
group)
– Test administrator MUST have a test booklet.
Read Aloud Details
(NOT in AG)
Testing Department will pull your read-aloud groups.
Testing Violations (pp. 19-20)
• Recognize and Report Testing Violations or Irregularities
– Eligibility Issues
– Accommodation Issues
– Security Issues
– Monitoring Issues
– Procedural Issues
RAC Meeting
08/10/11 hlung 14
Before Testing (pp 20- 22)
• Know what is precoded on answer documents
• Procedures for when testing is over
• Math I Paperclip student test booklets
 Paper Clip before Students Begin Calculator Active: When
students complete the calculator inactive part of the Math I
assessment, the test administrator must paper clip the students’
test books so they cannot return to previously attempted questions.
• Graph paper and scrap paper must be collected and new sheets
distributed
 Paper Clip for Lunch Breaks: In rare cases in which students
must leave the testing area for lunch, the test administrator must
alert students they have five minutes remaining before the lunch
break. Students must be told that their test books will be paper
clipped so they cannot return to previously attempted questions.
Pages that contain reading selections students will need access to
must not be paper clipped.
Summary Checklist: Before Test Day
(pp.22-23)
•
Read and study the North Carolina Testing Code of Ethics.
•
Prepare appropriate physical conditions for the testing room.
•
Inform students of items that are prohibited in the testing room.
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Review what you can and cannot do to assist students while monitoring
the assessment.
•
Know testing policies and procedures (e.g., misalignment, student emergencies
and restroom breaks, testing irregularities, paper clipping test books).
•
Complete the To Be Completed before Testing column located on the Review of
Accommodations Used During Testing form (see Appendix B). One form is to be
completed per test per student.
Test Day (pages 24-26)
• Materials check out and documentation
– Test Name, date, printed TA name and signature
– Ensure all required materials are distributed
– Proctors are not to pick up/distribute or return test materials
• Monitoring
– Testing, EC and Instructional Services departments
– Documentation in Google Docs
• Testing irregularities and OTISS
– Check to make sure login is current
• https://schools.nc.gov/pls/apex/f?p=888:101:3031428368
181302
– Pat Campbell in HR manages NCID accounts.
Test Materials pp. 24-25
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Assessment Guide (New name)
Test books and answer sheets
Header Sheet (SPELLING must be consistent if teacher has more than
one header sheet)
Sufficient vinyl bags
– Pack by section/teacher
Paper clips
Optional: Highlighters and color acetate overlays
Supply of blank paper
– Used must be collected after calculator inactive section
DPI issued/approved graph paper (Algebra I)
– Used must be collected after calculator inactive section
Extra sharpened No. 2 pencils
Graphing calculators for Math I
Accurate timing device that does not make noise
Follow a Uniform Process of Test
Administration pp. 25-27
• Required for ALL testing sessions
– Testing: Do Not Disturb sign must be on
all doors.
– Instructional displays are covered or
removed.
– Desks are clear.
– Instructions are read as written.
19
New Instructions Math I pp. 42-43
• Transition from Calculator Inactive to
Active
– Test administrator must paper clip
Calculator Inactive section.
– Test administrator MUST collect all used
graph paper and scrap paper before
distributing calculators.
– Additional scrap/graph paper will be
distributed.
20
After Testing
(pages 49-57)
• Clear calculator memory (Math I)
• Test Administrators complete the Review of
Accommodations forms and submits to test coordinator.
• Count and Return All Test Materials
• Code questions 1 and 2 on answer sheet
• Special Codes
• Daily scanning lists for Testing Department
– Absentees are highlighted on rosters
• Proctors complete the Proctor Statement of Accountability form
and submits to testing coordinator.
– Testing coordinator must review daily.
SPECIAL CODES: Student Answer Sheets Complete by the TA or Principal’s Designee AFTER
Testing Section (p. 51)
Question 1
Question 2
Currently (1) identified ONLY under Section 504 (i.e., does not have current
IEPs) or (2) identified with a transitory impairment (i.e., not Section 504
eligible).
If the student is not officially classified as any of the above, this question must
be left blank.
Complete if the student was provided a testing accommodation during this test
administration for any reason. More than one response may be filled for this
question. If the student was not provided an accommodation during the test
administration, this question must be left blank.
Special Codes (pages 51-53)
Information Requested
Youth Enrichment Zone students
Columns
A (zero)
Transfer Students
B
Misadministration (NOTE on p.50)
I
Students Repeating a Course for
Credit and Credit recovery courses
J
Students Identified as LEP Who Are
Not Eligible to Take the English II
EOC
K
STAE
L (zero)
Absent from Makeup
On the
back
No PREDICTED score or PREDICTED achievement level this year!!!
General Purpose Header Sheet (pages 53-55)
Complete:
•Teacher’s name (Must be the same each time)
•School Name -Bubble entire name.
•Test date
•LEA/school code
•Answer key code (below)
•Class Period
•Number of answer documents enclosed
Answer Key Code
Test Answer Key Code
Math I
MAT1
Biology
BIOL
English II
ENG2
Transcriptions (pps.55-56)
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One individual transcribes the student’s responses.
One individual verifies the transcription.
One individual observes the process.
All 3 sign the outside cover of the test book.
See Appendix C for guidance on transcribing
students’ gridded-response items for the Math I test
• Return Gridded Response sheet for MIB Math I test
takers.
• Separate the books when you return them to the
Testing Department.
OTISS – System for Reporting Test
Irregularities
• Account set up (NC ID)
– Approval procedure
– Training/manual
• TC responsibilities
– TC submits irregularity
– Include student name,
ID number and test
form
After Testing - Packaging and
Returning Materials
• Return all materials to the Testing Department
on January 26
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All test booklets, EOG, EOC and NCFE
Unused answer sheets and header sheets
Scrap paper
Graph paper
• File completed Review of Accommodations
Used During Testing forms at the school with
IEP; 504; or LEP Plan.
• Maintain Proctor Statement of Accountability
forms.