New Hanover County Schools
Summer 2014 Test Administration Training
CTE Assessments
Online Assessments: EOC/EXTEND2 EOC
CTE – Tested Courses
BA 10 Accounting 1
BP10
Computer Programming 1
BF05
Personal Finance
BF10
Principles of Business and Finance (ME/BE)
ME11 Entrepreneurship 1 (BE/ME)
MU92 Strategic Marketing
Anticipated Grade
• Simply is “best estimate” of student grade before the
post-assessment
• Must be submitted to Cathy Ferguson by
August 1, 2014
Before Administration
• Read Administration Manual and sign Accountability Form on page
37
(Documentation required and due at time of materials pickup)
• Submit anticipated course grade to Cathy Ferguson by August 1
• Prohibited items in testing room
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Cell phones
Textbooks
Food/drink
Instructional displays of course materials
Formula sheets
• Calculators are allowed if memory is cleared before and after exam
During Administration
• Timing = 120 minutes minimum
4 Hours maximum
IEP & 504 accommodation of “extended time” overrides this
time
limit.
• Paper/Pencil Instructions to students on Pages 52-54 of
manual
• Students may write in the test book
•Problem with test, have student write down nature of
problem on NC CTE Secure Assessment Irregularity form
(Page 34). Students may not copy questions word for
word.
Statement of Accountability p.32
• Attests to knowledge of “THE MANUAL”
• Attests to knowledge of Testing Code of
Ethics
• Provides documentation of return of materials
• Provides documentation of proper testing
procedures for test administrations
• Must include proper signatures! Check
this!
After Administration
Return materials to Cathy Ferguson
Spencer Building
Office 101
254-4141
Score reports will be password protected
and sent via e-mail
Password will be ctesummer14
Performance Levels:
• 0-76
= Not Proficient Level 1
• 77-100 = Proficient
Level 2
• 93 plus B in Class for Articulated
Credit
Medical Exemption Form
Must be submitted to CTE Office
by August 4th
Page 40 in administration manual
Request an electronic copy from
cathy.ferguson@nhcs.net
EOC Training
11
Eligible Students
(page 1)
Students who are enrolled for credit in a
course for which an EOC assessment is
required (EOC/EXTEND2)
Students Repeating an Entire Course for
Credit or Taking a Credit Recovery Course
 NCVPS EOC Courses
Eligible Students (Special Situations)
(pages 1-2)
• Advanced Placement Courses: Student must take the EOC test the
first time the student takes the course. Students enrolled in AP
courses who have previously received credit for a non-AP course of
the same subject are not eligible to take the EOC test.
• Students Identified as Limited English Proficient (LEP): Students
identified as LEP scoring below Level 4.0 Expanding on the stateidentified English language proficiency reading placement test and are
in their first year in U.S. schools are not eligible to be assessed on the
English II end-of-course test.
Estimated Administration Time
(ONLINE EOC pages 2-4; NCEXTEND2 pages 4-5)
• Biology/English II 150 minutes; Math I 180 min;
Math I NCEXTEND2 150 min
– Biology 75 items (EXTEND2 59)
– English II 68 items (EXTEND2 48)
– Math I 60 items (EXTEND2 50)
• 2 two-minute breaks
• Allow ample opportunity to complete the test.
• As long as students are engaged and working
and the maximum time allowed (4 hours*) has
not been reached, they must be given time to
complete the test.
*Except for students with documented accommodations for extra time
Test Administrators
• Local Requirement: Test administrators
must be certified staff.
– Teachers
– Social workers
– Counselors
– Retired teachers
– Teacher assistants who are certified
teachers
Before Testing
(ONLINE EOC pages 6-22;NCEXTEND2 pages 6-22)
• Prepare Training
• Read Testing Code of Ethics (Appendix E)
• Complete Electronic Testing Plan Google Docs (By August 7; day beofre for
early testers)
• Train Proctors and Teachers
– NHCS will NOT use roving proctors for EOCs (page 9)
– Conduct special training for testing students with accommodations.
• Prepare Testing environment and students for testing (page 10)
• Complete the online assessment tutorial on scheduled computers (p. 11)
(script – white handout)
• Prohibited items in testing room (page 12)
– Cell phones for BOTH students and teachers/proctors
– Textbooks
– Food/drink
Monitoring Students During Testing
pages 13-14
• Walk frequently and quietly throughout the room.
– Position self to have an unobstructed view of and easy
access to students.
• Do not read test questions from screen.
• Do not indicate answers to students. Some examples include but are not limited to:
– telling students to “look at the question again” or offering similar advice;
– making a facial expression, hand gesture, or utterance (e.g., coughing, clearing
throat) to indicate approval or disapproval of the student’s response; and
– standing beside the desk, reading a question, looking at the student’s response, and
then pointing to the correct answer or pointing to the question as if to indicate “read
the question again because you have bubbled the wrong answer.”
• Test administrators and proctors (see proctor statement) cannot help students:
– by explaining the directions in their own words;
– by explaining the meaning of any word in the directions, test questions, or answer
choices;
– by rephrasing test questions;
– by translating a word or phrase into another language; or
– by providing synonyms for unknown words.
Monitoring Students During Testing
pages 14-19
• Misadministrations – OTISS
• Student Emergencies (including fire drill): Two adults must be in
the room at all times
– Student should click on PAUSE button
– Student should click on CONTINUE button
• Students with Accommodations
– Complete Review of Accommodations forms
– Review Testing Students with Disabilities document
• Check the Student Interface Questions (SIQs) online to ensure
that students with accommodations have the correct
accommodations.
• Recognize and report testing violations
Procedures for Students When
Complete (pages 19-20)
•
Students who complete the test before the scheduled time is over are
allowed to read novels or other nontextbooks (e.g., magazines) while
other students continue to work during the scheduled time.
•
Before students who have completed the test may read, the test
administrator must
– Ensure student clicked the End Test button to close the test; (Once
students have clicked the End Test button, they will not be able to return to
the test items. A STOP sign will appear on students’ monitors after the End
Test button has been clicked and the test has been closed.)
– Collect all ancillary materials (e.g., calculators, used blank paper, and used
graph paper); and ensure the student’s reading material is a novel or other
nontextbook, such as a magazine.
Checklist: BEFORE Test Day for Online
Assessments (pages 21-22)
Checklist: BEFORE Test Day for Online
Assessments (pages 21-22)
On Test Day: Test Materials page 23-24
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Assessment Guide (New name)
Computer with an up-to-date applications
Training Notes:
– Review technical requirements: http://go.ncsu.edu/nct
– Personal computers and personal learning devices must not be used at this
time.
Supply of blank paper
– Used must be collected after calculator inactive section
DPI issued/approved graph paper (Math I)
– Used must be collected after calculator inactive section
Extra sharpened No. 2 pencils
Graphing calculators for Math I “calculator active” section
Accurate timing device that does not make noise
On Test Day (pages 24-26)
• Follow a uniform process for administration (pages 24-25)
• Complete BEFORE students enter room (p. 26)
– Turn on computers and log into the computer using the special
testing login (sticker inside packet)
– Approx 30-40 minutes BEFORE students enter, launch NCTest
Secure Browser
– Select assessment name
– Enter your NCEducation username and password.
– Select student name
– Ensure the screen is set to the START page, but DO NOT click
start.
Testing Icon Location
On Test Day p. 27
• Complete AS students enter room
– Instruct student to sit at assigned seat
– Instruct student NOT to begin assessment until
prompted
• Complete AFTER students enter room
– Circulate to confirm student is seated at correct
computer
– Confirm START button is on screen
New Instructions Math 1p. 40
• Transition from Calculator Inactive to
Active
– Test administrator MUST collect all used
graph paper and scrap paper before
distributing calculators.
– Additional scrap/graph paper may be
distributed.
After Testing
(pages 49-52)
• Clear calculator memory (Math I)
• Test Administrators complete the Review of
Accommodations forms
– One additional step for online testing (p.51 online)
• Daily scanning lists for Testing Department
– Absentees
OTISS – System for Reporting Test
Irregularities
• Account set up (NC ID)
– Approval procedure
– Training/manual
• TC responsibilities
– TC submits irregularity
After Testing - Packaging and
Returning Materials
• Return all materials to the Testing Department
– Scrap paper
– Graph paper
• File completed Review of Accommodations
Used During Testing forms at the school.
Online Instructions:
Log into NC Education and select assessment
Each course has two main features
Test Session management
Lists all enrolled students
Verify enrolled students and enroll, if
necessary.
Set up a testing session for each course for
each day
Verify Student Interface Questions for students with
accommodations
Select to add an accommodation.
Select to check accommodations
Complete after testing using data from Review of
Accommodations forms
Do NOT select RESET EVER
Complete special codes before test day or on test
day before 7:00 PM