Job Analysis Questionnaire (JAQ)
Orientation Session
Classification and Compensation Study
Management Advisory Group International, Inc.
April 2015
MAG – Professional Human Resources Consulting
Management Advisory Group, Inc. (MAG) is a full-service HR
consulting firm providing services in:
• classification review,
• classification/compensation,
• salary and benefits surveys,
•
pay plan development,
•
job analysis and evaluation,
•
position specifications, and
•
fully integrated human resources software.
This Presentation Will Cover:
• Project Understanding/Project Goals
• Role of Employees
• Role of Supervisors
• Job Analysis Questionnaires
Project Goal and Scope of Project:
The District seeks to conduct a comprehensive
Classification and Compensation Study for:
•
•
approximately 8383 positions (full and part-time)
approximately 475 job classifications.
This project IS designed to:
• Ensure internal equity.
• Identify any needed market adjustments to the
classification plan to ensure external equity.
• Make FLSA recommendations.
• Provide a process for future evaluation of positions.
This project IS NOT designed to:
• Identify staffing levels.
• Reorganize departments or functions.
• Evaluate individual employee performance/capabilities.
Role of Employee and Supervisor
• Both Serve as Subject Matter Experts.
• Both Provide Information Used for Job Analysis.
• Employees Provide Bulk of Information.
• Supervisors Review and May Comment.
• Supervisors May NOT Change Employee Answers.
• Supervisors May NOT Delete Employee Answers.
Job Analysis Questionnaire© (JAQ)
• The Essential Data-Gathering Instrument of the Study.
• Used for Job Analysis.
• Employees in Scope of Study Complete Questionnaires.
• MAG provides JAQ Completion Progress List
• Supervisors Review Completed JAQs.
• Review & Analysis by MAG Consultants.
Job Analysis Questionnaire© (JAQ)
www.maginc.org
View a tutorial if desired:
-click PowerPoint version or
-click flash version
Click the JAQ button
to access your
Job Analysis Questionnaire
Job Analysis Questionnaire© (JAQ)
Select Client Name,
Jefferson County Public
Schools, KY
then Click Go
Job Analysis Questionnaire© (JAQ)
E-version (Online JAQ):
Enter UserID & Password
then Click “Go”
Jefferson County Public Schools, KY
User ID:
Employee ID
Password: Employee ID
JAQ
Employee
and
Supervisor
Information
Page
Enter
Working Title
if different
from official
title
Check Promotion
Date
Select Supervisor
from list
ESSENTIAL:
SET SUPERVISOR
Job Analysis Questionnaire© (JAQ)
Main Menu
•
Navigate easily to
every JAQ page.
•
Checks show
pages SAVED
•
When completed,
click Finished
•
Print entire JAQ
Job Analysis & Classification Manager©
Level of Autonomy
Definitions for Client Name
1.
2.
3.
4.
5.
Trainee/Apprentice
Employee
Lead Worker
Supervisor/Crew Leader/Coordinator
Division Manager/Administrator/Coordinator
(Small Division)
6. Department Director /Administrator (Large
Division)
7. Superintendent
8. Other
Be sure to click “Save”
Job Analysis & Classification Manager©
List
Essential
Tasks
Examples are available
Enter Task Statements
Rank order of Importance
% of time spent on task
Areas of Responsibility
for All Jobs
Read carefully and
select the level
that best describes
your job
Give examples
from your tasks to
indicate why the
level selected
applies to your job
Job Factors
•
•
•
•
•
•
•
Data Responsibility
Judgment
People Responsibility
Complexity of Work
Assets Responsibility
Impact of Decisions
Education
•
•
•
•
•
•
•
Equipment Usage
Physical Demands
Communications
Math
Unavoidable Hazards
Safety of Others
Experience
Education,
Experience,
Licenses &
Certifications
Select what you believe
is required for your job,
not what you have or
came to the job with.
Also, list any licenses or
certifications that are
associated with
performing your job.
For Unavoidable Hazards and
Sensory Requirements
Select ALL that apply
Give examples from
your work of how the
items selected apply to
your job
Next Steps
•
Completion of Job Analysis Questionnaires:
• Approximately three weeks – April 24, 2015
• Supervisors review completed JAQs – May 8, 2015
•
Classification Review
•
Market Survey
•
Development of Draft Report
•
Presentation of Final Report