Transforming the Minneapolis Public Schools: Strategic Plan Recommendations November 6, 2007 Objective of strategic planning work To develop a strategic agenda to ensure that every child in Minneapolis can get an excellent education through the Minneapolis Public Schools 2 The strategic planning process has incorporated input from many sources Inputs 1. Student focus groups 2. Parent focus groups MPS Board of Education 3. Parent survey 4. Parent advisory committee input 5. MPS staff survey 6. MPS staff interviews 7. Principal interviews 8. Teacher interviews/focus groups Strategic planning team/ SAG Recommendations 9. MPS student achievement, financial, and enrollment data 10. Community and education leader interviews 11. Community Connections Committee 12. Educational expert interviews MPS Staff 13. Urban school reform research 3 Strategic planning is a multi-phased process Current activity High-level process Refine recommendations and design for implementation Develop recommendations and overall strategy 1. Plan and launch May 2. Establish common fact base June-July 3. Develop and refine options for change AugustOctober Implement and evaluate 4. Decide on core strategies NovemberDecember 4 To move towards fulfilling the mission, MPS will need a stretching and measurable goal Vision By 2012 • 80% of all MPS students will Every Child College Ready score proficient or higher on MCA Math and Reading • 80% of all MPS students reach threshold score on college entrance exam (e.g., ACT) • Race and income achievement gaps reduced by 75% 5 Why is this possible? • Great assets to build on – Many excellent staff and high performing schools – A legion of die-hard parents and other supporters – Board that is willing to make tough decisions – District leadership team that is moving aggressively – Diverse, global student population with unlimited potential • Other schools and districts are raising achievement with similar challenges and students • A window of opportunity to act decisively and inspire dramatic change 6 • Less than half of MPS kids meeting Minnesota standards in reading and math • 67% of kids graduate but many MPS graduates who go to college need remediation • Students of color can and do achieve, but MPS is not getting the job done • Increased competition will continue and students are leaving for options that aren’t always better than MPS • Some communities have little faith in the district • The financial situation is grim: a $100 million deficit • Enrollment down dramatically; decline expected to continue 7 • Across the District, staff not measured on student results – no one is accountable • Poor performing principals and teachers are shuffled around the District while new stars are not retained • Principals are not able to build and lead their teams • Some staff have low expectations of students and do not see families as partners • Ineffective/inconsistent application of behavior strategies • Inconsistent acceptance of curricula and instructional strategies • Unfunded mandates and subsidies short-change MPS students • Antiquated schooling model trying to serve today’s students 8 • Effective teachers are the most important • Principal quality is second only to teacher quality • One-size doesn’t fit all - different schools must be addressed differently • High expectations, “whatever it takes” culture, and instructional time are crucial • Academic rigor drives achievement for all • Aligning instruction from pre-K to college keeps kids from falling behind 9 Effective teachers are the most important Student performance 100th percentile 90th percentile 53 percentile points 50th percentile 37th percentile 0th percentile Age 8 Age 11 10 Principals matter, especially when focused on instruction Doubling principal focus on instruction-related tasks . . . Principal time allocation (percent) Personal needs Managerial tasks 100 4 . . . doubled rate of improvement in Jefferson County, KY Change in school performance 100 3 5.1 32 +114% 2.4 66 66 Instructional tasks 30 2003 2004 Point gain 1-year trend gain (5-yr) with SAM 11 Teachers and principals were at the core of Boston’s reform Key reforms • Heavily invested in teacher Percent of Boston students meeting the target standard in Grade 10 MCAS professional development • Focused principals on excellent Math instruction Reading 87 82 • Focused on principal and teacher quality and pipeline • Used data to manage performance 43 25 • Created 20 Pilot Schools which provide teachers and principals with high autonomy 1998 2007 1998 2007 12 Districts have varied autonomy in different ways to drive performance Autonomy examples Miami model High performers Chicago model High autonomy Middle performers Middle performers Low performing “zone” Low performing “zone” Low autonomy High autonomy High performers Low autonomy Replace Restart with high autonomy High autonomy MPS should choose a model based on capacity in school leadership talent pool 13 High expectations, “whatever it takes” culture, and instructional time are crucial Common tenets of high performing charters Dramatic gains with diverse, low-income students • High expectations and high Average test score growth over 3 years in KIPP schools National percentile ranking standards • Relentless focus on Start 5th End 7th achievement • Rigorous curricula • Structured environment • More instructional time 83 58 44 34 50% • Accountability and data-driven instruction Math Reading 14 • Rigorous curriculum is more predictive of earning a Bachelor’s degree than test scores or GPA • More rigorous coursework predicts higher test scores, even controlling for academic ability • Those who enter high school in the bottom quartile do better in rigorous classes than in the traditional coursework they would otherwise enroll in • Students expected to master more rigorous curricula are more likely to persist and be better prepared for post-high school 15 Montgomery County, MD has seen results from increased academic rigor Class of ‘06 taking > 1 AP Exam Percent Class of ‘06 scoring a 3 or higher Percent National 56 National 45 MCPS MCPS 42 27 24 24 33 24 16 15 15 12 15 3 Overall African- Hispanic American Overall African- Hispanic American Access not only increases participation, but success 16 Aligning instruction from pre-K to college keeps kids from falling behind Elementary • Preparation Pre-K • Intense • Increase school readiness • Improve transition Middle Grades focus on literacy and math for high school High School • Critical skills and ways of thinking needed for future success • Preparation for postsecondary All kids college ready • All kids prepared for college, whether or not they choose to attend Rigorous academics with learning supports 17 • Effective teachers are the most important • Principal quality is second only to teacher quality • One-size doesn’t fit all - different schools must be addressed differently • High expectations, “whatever it takes” culture, and instructional time are crucial • Academic rigor drives achievement for all • Aligning instruction from pre-K to college keeps kids from falling behind 18 1. Restart and/or bring in other high quality schools to replace bottom 25%; unleash high-performing schools 2. Raise expectations and academic rigor for all students, aligning preK-12 programs to college readiness goal 3. Develop principal corps and give principals the power, training, and support to lead great instructional teams 4. Develop teachers as leaders and give them tools and supports to get excellent results 5. Set clear expectations for all staff at all levels; reward successes and develop or remove low performers 6. Transform relationships and partner with families 7. Correct and stabilize financial situation 8. Commit to supporting a network of great schools for all Minneapolis kids 9. Build widespread support for getting results 19 Recommendations: 5 core strategies supported by 5 enablers Every Child College Ready Objective Core strategies Raise expectations and academic rigor Strengthen principal leadership Support teachers, improve instruction Partner with parents/ families Take aggressive action on bottom 25% of schools; unleash high performers Critical enablers Financial Stability Accountability MPS Culture - Choice mindset - Service Community and govt. support Infrastructure e.g., IT, Communications 20 1. Restart and/or bring in other high quality schools to replace bottom 25%; unleash high performing schools Why? • Need speed, more leadership capacity & innovation What? • Restart/replace 15 traditional schools in 5 years • Restart/replace contract alternatives • Create “Office of New Schools” to launch – sponsored charters, self-governed schools, and restart models • Strengthen restart model – e.g. more time, all-day K/pre-K, and class size/staff support • “Wrap around” social services • Phase in/phase out instead of total school conversion • Different strategies/autonomy for different schools How is this • More schools doing more of what works different? 21 One-size does not fit all – different schools must be addressed differently Students proficient on MCA II tests Percent Distribution of schools Number of schools Math 69 Top 25% 47 Next 25% 31 Next 25% Other State average Reading 74 14 54 15 41 14 15 Bottom 25% ~25 61 14 15 14 28 14 2 Number of schools 14 10 ~25 68 22 1. Restart and/or bring in other high quality schools to replace bottom 25%; unleash high-performing schools Why? What? • Need speed, more leadership capacity & innovation • Different strategies/autonomy for different schools ••By 2012, 25% of 15 MPS studentsschools are enrolled Restart/replace traditional in 5 years new MPS-sponsored or •in Restart/replace contractcharters alternatives schools •restarted Create “Office of New Schools” to launch – sponsored charters, self-governed c schools, and restart models ••All new MPS-sponsored or Strengthen restart modelcharters – more time, all-day restarted schools in top half K/pre-K, and classperforming size/staff support MPS schools within 3social years services of launch •of Provide “wrap around” • Phase in/phase out instead of total school conversion How is this • More schools doing more of what works different? 23 2. Raise expectations and academic rigor for all students, aligning K-12 program to college readiness goal Why? What? • Higher rigor leads to higher achievement • Set expectations for what students should know • Raise rigor of coursework across the board and ensure that Career and Technical Education courses are available and embedded with academic rigor • Align curriculum with aggressive standards and postsecondary expectations • Make sure advanced courses reflect MPS student body • Provide academic, ELL, behavior support and teacher training • Make sure every child is ready to move on to the next grade How is this • “Smart is not what you are, it’s what you do” different? 24 2. Raise expectations and academic rigor for all students, aligning K-12 program to college readiness goal Why? What? • Higher rigor leads to higher achievement • Set expectations for what students should know • Raise rigor of coursework across the board and ensure that Career and Technical Education courses are available and embedded with rigorstudents and • By 2009, 50% ofacademic high poverty •50% Alignofcurriculum with aggressive standards and poststudents of color in 11th and 12th grade secondary are enrolledexpectations in 1 or more IB or AP courses • Make sure advanced courses reflect MPS student body • Provide academic, ELL, behavior support and teacher training • Make sure every child is ready to move on to the next grade How is this • “Smart is not what you are, it’s what you do” different? 25 3. Develop principal corps and give principals the power, training, and support to lead great instructional teams Why? • 2nd only to teachers in driving achievement What? • Spend 80% of time on instruction • Hire School Administration Managers to protect principal time • Focus training on instructional leadership • Expand pipeline of talent • Evaluate and remove underperforming principals • Choose own teams along with accountability for results How is this • Instructional leaders, not building managers different? 26 3. Develop principal corps and give principals the power, training, and support to lead great instructional teams Why? What? • 2nd only to teachers in driving achievement • Spend of timespend on instruction • By 2009,80% Principals 60-80% of time on instruction • Hire School Administration Managers to protect principal time • By 2010, all principals are considered • Focus training on instructional leadership “highly effective” by at least 90% of teachers • Expand pipeline ofin talent and 90% of parents their schools • Evaluate and remove underperforming principals • Choose own teams along with accountability for results How is this • Instructional leaders, not building managers different? 27 4. Develop teachers as leaders and give them tools and supports to get excellent results Why? • Most important for student achievement What? • Reallocate training dollars to primarily in-class coaching • Create common planning time to collaborate, share best practices and use student results to improve approaches • Provide better support for behavior and instructional strategies for key groups (e.g., ELL, Special Education) • Selectively reduce class size, e.g., bottom 25%, writingintensive high school classes • Expand pipeline of talent • Evaluate and remove underperforming teachers How is this • A teacher in every classroom who engages all students different? and can improve achievement by more than one grade level for every student 28 4. Develop teachers as leaders and give them tools and supports to get excellent results Why? What? • Most important for student achievement Reallocate training dollars to primarily ••By 2009, teachers believe that 90% of in-class coaching •professional Create common planning activities time to collaborate, share best development are a practices and use tomake improve approaches highly effective usestudent of their results time and •them Provide better support for behavior and instructional more effective as teachers strategies for key groups (e.g., ELL, Special Education) Selectively class feel size,their e.g.,principals bottom 25%, writing••By 2010, 90%reduce of teachers intensive highinschool support them raisingclasses academic •achievement Expand pipeline talent management and of classroom • Evaluate and remove underperforming teachers How is this • A teacher in every classroom who engages all students different? and can improve achievement by more than one grade level for every student 29 5. Set clear expectations for all staff at all levels; reward successes and develop or remove low performers Why? • You can’t manage what you don’t measure • MPS can’t afford to have low performers anywhere to meet its goals What? • Create simple, aligned scorecards at every level • Publish District and individual school scorecards • Clarify expectations and goals for every role • Review performance often, including multiple pointsof-view • Eliminate barriers to retaining top performers • Remove underperformers who don’t improve How is this • Pinpointing concerns and making change, not making different? due with the status quo 30 2.88 Proficient In Good Standing 31 5. Set clear expectations for all staff; reward successes and develop or remove low performers Why? • You can’t manage what you don’t measure MPS can’t afford havestaff low agree performers anywhere to ••By 2008, 90% of alltoMPS that they meet what its is expected of them at work know •s ••By 2009,simple, 90% ofaligned teachers and principals in level What? Create scorecards at every school agree 807 staff supports •every Publish District andthat individual school scorecards effectively •them Clarify expectations and goals for every role Review performance often, including multiple points••By 2010, 90% of teachers in every school of-view agree that their principal is an effective leader • Eliminate barriers to retaining top performers Remove underperformers who don’t ••By 2010, 90% of principals agree that improve all of their teachers are effective or have potential How is this • Pinpointing concerns and making change, not making different? due with the status quo 32 6. Transform relationships and partner with families Why? • Families play a powerful role in academic achievement, and are essential to the success of MPS What? • Ensure MPS staff are culturally competent and work well with families of all backgrounds • Collaborative partnership between parents, teachers, and principals to address student needs • Increase family connectedness at school level • Support families to help children succeed • Develop trust of families through transparent operations • Build loyalty through good experiences when it matters most How is this different? • All parents are engaged and share responsibility with their school for increasing student achievement. All staff held accountable for inclusive family engagement 33 6. Transform relationships and partner with families Why? • Families play a powerful role in academic achievement, and are essential to the success of MPS What? ••By 2008, 90% of parents in every MPS school Ensure MPS staff are culturally competent and work well say they feel comfortable talking to their child’s with families of all backgrounds or principal aboutbetween school matters •teacher Collaborative partnership parents, teachers, and principals to address student needs ••By 2008, 90% ofconnectedness parents in every school Increase family at MPS school level they families feel welcome theysucceed visit •say Support to helpwhen children • Develop trust of families through transparent operations ••By 2009, 90%through of parents in experiences every MPS school Build loyalty good when it are satisfied matters mostwith the amount of connection How is this different? and communication they have with their school •child’s All parents are engaged and share responsibility with their school for increasing student achievement. All staff held accountable for inclusive family engagement 34 7. Correct and stabilize financial situation Why? • MPS has a $100 million shortfall and an aggressive academic improvement goal What? • Fix shortfall by managing high areas of cost (e.g., health insurance) and reprioritizing spending • Seek reimbursement for unfunded mandates (e.g., $31 million of Special Education costs) and/or MPS subsidy of non-MPS student services (e.g., transportation to other schools, others’ Special Education excess costs) • Improve reporting in order to match spending to student needs and priorities • Increase transparency of financial reporting for programs, schools, and 807 • Develop new Master Facilities Plan How is this • Financial decisions made using an “academic return on different? investment,” not just across-the-board cuts 35 7. Correct and stabilize financial situation Why? • MPS has a $100 million shortfall and an aggressive academic improvement goal What? • Fix shortfall by managing high areas of cost (e.g., health insurance) and reprioritizing spending • By 2008, balanced budget with no •forecasted Seek reimbursement for unfunded mandates (e.g., $31 deficit million of Special Education costs) and/or MPS subsidy of non-MPS student services (e.g., transportation to • By 2009, clear financial reports are publicly other schools, others’ Special Education available and drive decision-making and excess costs) •programmatic Improve reporting in order to match spending to student tradeoffs needs and priorities • Increase transparency of financial reporting for programs, schools, and 807 • Develop new Master Facilities Plan How is this • Financial decisions made using an “academic return on different? investment,” not just across-the-board cuts 36 8. Commit to supporting a network of great schools for all Minneapolis kids Why? • To best serve Minneapolis kids, MPS should provide the best education it can and support high quality options for students most in need What? • Adopt a new mindset towards competition • Create positive partnerships with high quality “competitors,” including sharing practices, services, and facilities where appropriate • Advocate for high quality standards for all and a “level playing field” • Help families understand choices How is this • MPS supports high quality options, regardless of different? sponsor, and learns from/shares with others 37 8. Commit to supporting a network of great schools for all Minneapolis kids Why? • To best serve Minneapolis kids, MPS should provide the best education it can and support high quality options for students most in need What? • Adopt a new mindset towards competition • Create partnerships high quality •By 2009,positive MPS has establishedwith partnerships “competitors,” sharing practices, services, with at least 2-3 including high quality “competitors” and facilities where appropriate • Advocate for high quality standards for all and a “level playing field” • Help families understand choices How is this • MPS supports high quality options, regardless of different? sponsor, and learns from/shares with others 38 9. Build widespread support for getting results Why? • Support from all stakeholders is critical to making transformational change What? • Build shared commitment within MPS • Regain broader community support • Rally government partners: City, County, State • Partner with higher education • Solicit business community and foundations How is this • Move past blame game to shared game plan different? 39 9. Build widespread support for getting results Why? • Support from all stakeholders is critical to making transformational change What? • By early 2008, clear commitments of specific •support Build shared commitment within MPS from key external partners (e.g., state localbroader government partners in place, county •and Regain community support social workers in MPS sharing space to serve •high-needs Rally government City,security County, State studentpartners: populations; •support Partnerfrom with city) higher education • By 2008, at least 2-3 external partners involved •with Solicit business and foundations MPS change community effort (e.g., technology support, Financial reporting assistance) How is this • Move past blame game to shared game plan different? 40 Leadership stability is critical to systemic reform • Many urban school districts experience frequent Superintendent turnover (average tenure of 2-3 years), often leading to a change in direction and leadership team • MPS has had 3 different Superintendents or interims in the last 4 years • Many large urban districts no longer have elected boards • The SAG recommends that additional exploration into stability-enhancing governance models be undertaken 41 MPS will be different for everyone Teachers Principals • Part of outstanding teams with inspiring principal leaders who support their teaching and development • Have easy access to accurate and timely student data • More planning time and more effective (and less timeconsuming) PD activities • Strong instructional teams • Support to spend time on instruction • Responsive 807 support that meets unique school needs Parents • Always welcome at school • Feel confident that their child’s school expects the best • Students from its students Aware of current school happenings and their student’s progress • Feel challenged, know that they are expected to • achieve, and believe they can Feel safe and supported in a positive school environment 42 Next steps: change of this size cannot be “business as usual” Publicly report Implementation Scorecard quarterly Form external Implementation Advisory Board Form Implementation SWAT team to supplement senior leadership team Seek extra help: Finance, IT, Communications 43 MPS must have an aggressive high-level implementation plan to track progress SAMPLE 20072008 Activity • Plan – Develop detailed/further design plans – Design and staff “SWAT” support team • Bottom 25% – Monitor and enhance NSI – Design/staff Office of New Schools – Set criteria, decide restart & solicit replace – Restart schools internally – Open first set of new schools • Rigor – Redesign HS program to expand rigor and engagement – Link HS redesign to middle school reform • Principals – Redesign role and pilot SAMs – Redesign training and pipeline – Simplify performance evaluation • Teachers – Start collecting teacher feedback on PD – Revise PD model – Develop performance evaluation 2009 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Progress 44 MPS must have an aggressive high-level implementation plan to track progress (Cont’d) SAMPLE 2008 Activity 2009 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Progress • Accountability – Continue developing system, including school and District scorecard – Explore options for 360° feedback • Family engagement design – Continue implementation of school-level strategy – Create issues hotline – Develop and implement “Moments of Truth” • Financial stability – Address forecast 2008-2009 deficit – Design clear financial mgmt reporting system – Design master facility plan • Widespread support – Engage external partners and secure commitments – Design/implement internal change mgmt strategy • Quarterly implementation reports 45 MPS must publish its own scorecard and metrics focused on achievement… Academic achievement – overall Percent • Proficient MCA Math 45 51 –Racial gap –Income gap ? • Proficient MCA English –Racial gap –Income gap • Threshold score on ACT –Racial gap –Income gap EXAMPLE 2012 Goal 80 48 49 ? 80 ? ? ? 80 46 …and based on school report cards with some district-level measures EXAMPLE School profiles Family engagement Academic rate of return Rating Previous Current Percent parents comfortable talking to teachers/principals Major initiative ARR • After school TBD A X Y B X Y C X Y D F X X 90% • Early TBD childhood 59 Y Y program 45 Reporting Previous • Pub reports available • Still in development Now 47 • A comprehensive solution is needed, not more one-off programs • Set a strategic direction and stick to it long enough to get results • Not everybody will be happy • You will need to be bold in carrying out the bottom 25% strategy and actually executing the instructional improvements - few have fully done it • Real reform will require sustained commitment over multiple years, from the Board, District, and external community 48 MPS leadership willing to make tough decisions in favor of student achievement Targeted initiatives already underway • Northside Initiative • High School Redesign • Middle School Improvement • Accountability Plan • Facilities Re-use Process Broader community is interested and engaged • Parents and community • Government/legislative representatives • Business community 49 50 Additional Information 51 Less than half of MPS kids meeting Minnesota standards in reading and math MPS average State average MPS students meeting state standards, 2006-07 Percent Math 45 61 Reading 48 68 52 Many MPS graduates who go to college need remediation 2000-03 MPS high school graduates taking at least 1 remedial course at Minnesota public higher education institutions Percent Total enrollees in MN public colleges or universities 37 South 569 41 Southwest Henry 427 48 Washburn 227 53 430 57 Edison 397 59 North Roosevelt 256 70 State average 364 36 53 Students of color can and do achieve, but MPS is not getting the job done MPS students meeting state standards 2006-07 Percent Math African American American Indian Reading 22 33 28 31 48 Hispanic Asian 35 61 Caucasian 43 73 MPS Total 45 State average 82 48 61 State average 68 54 Some communities have little faith in the District Top 5 reasons Percent of top 3 Parents who left MPS Worried about the future quality of education offered by MPS 40 Behavior/safety issues in school 36 Some parents of color specifically cited: • Not feeling welcomed • Believe kids Class size too large 31 treated unfairly • Some negative, Child not learning/not challenged Did not like options (school, program, activity) 29 culturally insensitive interactions with staff 27 55 The financial situation is grim: a $100 million deficit Cumulative budgetary shortfall $ Millions • MPS will have reserves -18 of approximately $15 million after 2007-08 -41 • 23% of revenue stream is vulnerable: referendum, compensatory, and integration aid -68 -100 2008-09 2009-10 2010-11 2011-12 56 Enrollment down dramatically; decline expected to continue K-12 MPS enrollment Thousands 47.5 -26% 35.2 29.8 2000-01 2006-07 -16% 2010-11E 57 Each group of MPS schools should be treated uniquely EXAMPLE APPROACH School types High achieving schools • Unleash Momentum schools • Build momentum Struggling Schools • Bolster weak leadership, or • Start over with autonomy, or • Enlist outside providers 58 Real reform will be challenging and require sustained commitment over many years Boston 10th grade MCAs test results Percent 100 90 80 70 60 50 40 30 20 10 0 English 87 Math 82 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 59