Chapter 15: Marketing Performance Measurement PowerPoint by: Ray A. DeCormier, Ph.D. Central Ct. State U. Astute marketers evaluate the profitability of alternative segments and assess their marketing mix to isolate problems and opportunities and, if necessary, alter strategy. From this chapter you will understand: 1. A system for converting a strategy vision into a concrete set of performance measures. 2. The function and significance of marketing control in business marketing management. 3. The components of the control process. 4. The distinctive value of “dashboards” for evaluating marketing strategy performance. 5. The importance of execution to the success of business marketing strategy. Have you ever wanted to coach a sports team? How about a baseball, basketball, hockey, soccer, field hockey, or football team? Managing a B2B Marketing team is like being a B2B coach! The CEO is like being the head manager a football team. The marketing manager is the team coach. The sales manager is the offensive coach. The salesperson is the quarterback. The rest of the players are part of the team. Implementing a marketing program is like executing a play book. Implementing a strategy is like implementing a series of downs. Implementing a tactic is like implementing a play. Sports Analogy (con’t) The challenge is to select the correct strategy such as “Should we focus on running or passing”? What are the other teams’ strengths and weaknesses and what are our strengths and weaknesses? What plays should we employ to exploit the opposition’s weaknesses and check their strengths? Business marketers do this same type of thinking when responding to customer needs and dealing with competitive influences. 5 Chief Marketing Officer (CMO) Council CEOs & Boards of Directors demand that CMOs improve: Relevance Accountability Performance of their marketing organizations Key Importance: To prove marketing’s value there needs to be a measuring tool that provides key measures of performance. This can help: 1. Improve marketing’s efficiency. 2. Improve marketing’s effectiveness. This ranks among top challenges for CMOs. Marketing Control Systems should provide information for: 1. Assessing and/or revising current strategy 2. Formulation of a new strategy 3. Allocating funds A control system needs to: 1. Continuously collect data about appropriate performance measures 2. Monitor the quality of strategy implementation Checks actual against planned performance by evaluating profitability of products, customer segments, and territories. 1. 2. 3. 4. Develop the strategy Implement it Control it Understand the whole process It’s a necessary but very difficult task. Visual representation of cause and effect relationships How to align processes to support marketing strategy One way to understand the nature of a strategy is to understand the Balanced Scorecard because it focuses on 4 important areas: 1. Financial Perspective 2. Customer Perspective 3. Internal Perspective 4. Learning and Growth Perspective Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision This section describes financial growth & productivity outcomes for a certain purpose: This pinpoints the chain of logic by which intangible assets will be transformed into tangible value. I. Purpose Increase Shareholder Value II. Financial growth outcomes, to name a few, include: a. % Profit from sales b. Sales growth III.Productivity outcomes, to name a few, include: a. Lower operating costs b. Inventory turns Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision Defines the strategies on how the firm proposes to deliver a competitively superior value proposition to the targeted customer. Clarifies the conditions that create value for the customer. It could include: a. Moving product image from commodity to branded product b. Personalized customer service c. Utilize Partners (Distributors or manufacturing reps) Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision 3. Internal Perspective This describes the business processes that directly affect the chosen strategies. This level transforms intangibles assets into customer and financial outcomes such as: Customer Relationship Management Innovation Management Operations Management Supply Chain Management Regulatory & Social Processes Management Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision 4. LEARNING & GROWTH PERSPECTIVE This describes the human, information and organizational capital to support value creating internal processes. This defines the intangible assets that must be aligned and integrated to create value. Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision DEVELOPING THE STRATEGY STEP 1: FINANCIAL AND GROWTH GOALS The ultimate goal is to build shareholder value. We might start with setting two major goals: Financial & Productivity a. Long term financial goals b. Long Term productivity goals Next, we establish short-term goals for each area to form a value gap, which is the difference between a future desired state and the present reality state. Step 1: Financial & Productivity Growth Goals The difference between long and short term goals must be realistically analyzed because if it’s too much, it’ll discourage the organization from achieving it. The goals must be functionally related and logical. For example, if you increase sales productivity, does it directly relate to more units sold and an increase in sales? To achieve the large goals, set a number of smaller goals on a time line that work towards achieving the larger ones. Step 1: Financial & Productivity Growth Goals Financial Goals: 1. 2. a. b. Large goal: Increase net worth 30% over 3 yrs. Smaller goal: Increase net worth by 10%/yr. Large: Increase sales by $2.1M within 3 yrs. Smaller: Increase sales by $700K/yr. Step 1: Financial & Productivity Growth Goals Productivity Goals: Large: Reduce operating costs by 15% in 3yrs. Small: Reduce operating costs by 5% per/yr. Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective From Commodity to Solution Image Internal Perspective Relationship Improve Customer Experience Relationship Marketing Mass Customization Personalized Customer Service Trusted Partner Innovation Learning and Growth Perspective Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision If you want to achieve increased sales (Step 1: $700K/yr) you’ll need to: Get new customers or Increase the business from customers you already have. To do that, you need to clearly and explicitly develop or promote your core Customer Value Proposition (CVP). Four key customer value propositions ( recall from Ch. 7): 1. Low Total Costs 2. Product Leadership Innovation 3. Complete Customer Solutions 4. Lock In (once a prospect is a customer, the strategy is to keep him a customer) Say we adopt “Low Total Costs.” What It a. b. c. d. does that mean to the customer? means our strategy will offer: Attractive prices Excellent & consistent quality at same or lower prices Ease of purchase Responsive service and more around reducing costs for the customer! Step 3: Establish Time Line for Results To coordinate the plan, start with long-term financial goals and break them into short term time frames. The marketing plan might present them in weekly, monthly and annual terms. Break down the short term financial goals in terms of activity. What does increased sales mean in terms of activity? Does it mean: a. Add more sales people? b. Develop more customers with present sales people? c. Do more business with present customers? Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision STEP 4: IDENTIFY CRITICAL STRATEGIC THEMES Each customer value proposition is interpreted into the company’s internal process objectives: Internal process objectives support two critical elements of a company’s strategy: 1. To create and deliver the customer value proposition to the customer. 2. To improve various internal operating processes to reduce costs and enrich the productivity component from a financial perspective. Step 4: Identify Critical Strategic Themes Internal Business Processes include: 1. Innovation Management 2. Customer Management 3. Operations Management Balanced Scorecard: Boise Office Solutions Strategy Map Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision Recall From Step 2 above: Customer Value Proposition Four Key Customer Value Propositions (Ch. 7) 1. Low Total Costs 2. Product Leadership Innovation 3. Complete Customer Solutions 4. Lock In (once a prospect is a customer, the strategy is to keep him a customer) Step 5: Identify Human, Informational and Organizational Resources to Support Strategy • Step 5 is concerned with the learning & growth level of the Balanced Scorecard. • The three principal drivers are: 1.Human Capital 2.Information Capital 3.Organizational Capital Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Human Capital Enhance Our People Develop new capabilities Identify new roles and responsibilities Information Capital Integrate Key Technologies Create CRM platform Build management and customer reporting Organizational Capital Align Organization Communicate customer vision Align incentives to vision Step 5: Identify Human, Informational and Organizational Resources to Support Strategy Step 5 addresses the issue: How ready is the organization to support the internal processes that drive the strategies? This step makes sure that everyone is aligned with the strategy by assuring they are trained and have the necessary information technology and incentives in place to implement it. Step 6: Develop an Action Plan Develop an action plan that provides funding for each strategic initiative. By doing so, this supports the overall strategy in a coordinated fashion. The outcome will result in an integrated bundle of investments. This idea is similar to a concept called “Zero Based Budgeting” Translating the 6 Steps Using this strategy MAP coupled with measurements of both activity and financial measures throughout each level… 1. Clearly describes the strategy 2. Details objectives at critical internal processes that creates value 3. Provides resources to implement the strategy in an integrated way …to achieve financial and productivity goals. Productivity Strategy Growth Strategy Financial Perspective Increase Shareholder Value Create Profitable Customer Revenues Lower Operating Costs Create Distinctive Customer Value by Enhancing the Customer Relationship Customer Perspective Internal Perspective From Commodity to Solution Trusted Partner Image Relationship Improve Customer Experience Mass Customization Relationship Marketing Innovation Learning and Growth Perspective Personalized Customer Service Seamless Access Service Leverage Customer Service Personalized, Proactive Service First Time Right Customer Management Functionality Rationalize Operations Migrate to Appropriate Channels Streamline Processes, Business, and Brands Operational Excellence Manage Organizational Change Enhance Our People Develop new capabilities Identify new roles and responsibilities Integrate Key Technologies Create CRM platform Build management and customer reporting Align Organization Communicate customer vision Align incentives to vision Marketing Strategy: Allocating Resources The purpose of a marketing strategy is to yield results from invested resources. Results might include: 1. 2. 3. 4. 5. 6. Profit contribution % Market share Increase new customers Cost to serve customers Sales increase/customer Various other goals Interrelated Evaluations In order to do this, there are four interrelated evaluations which are required to design a marketing strategy! They are… 1 3 How much should we spend on marketing in the planned period? Within each marketing strategy element, how should we best allocate dollars to best achieve our marketing objectives? (E.g., Advertising media choices?) 2 How should we allocate marketing dollars? (E.g., Advertising, personal selling, both?) 4 Which market segments, products, and geographic areas will be most profitable? After allocating resources, it is important to compare actual to planned and analyze the differences. Performance Address What is measured in $$$ & in activity. deviations above/below planned. caused the difference? Level of Marketing Controls Table 15.1 Strategic control is based on a comprehensive evaluation of whether or not the firm is headed in the right direction. Are we achieving our planned goals? One way to assess success is to do a marketing audit. It should be: Comprehensive Periodic Systematic evaluation of marketing operations It considers both the marketing environment & internal marketing activities Environment includes company image, customer characteristics, competitive activities, regulatory constraints & economic trends Internal Marketing activities includes marketing objectives, organization and implementation Is a business strategy that provides performance feedback regarding the results of marketing efforts. Companies with strong MPM programs outperformed competitors. They had a positive influence on return on assets (ROA). CEOs were pleased with the results. Sales Analysis Market share analysis. Expense to sales ratios Dashboards A list of key metrics that provides management with information to track progress on marketing performance to business outcomes. Example: Track no. of letters sent out and measure the number of qualified leads it generated. How many of these leads actually resulted in new sales? Repeat sales? Which metrics matter? Isolated key performance drivers Key Dashboard features Metrics suggest a course of action View of marketing’s value to the business Better alignment of marketing with the business Translate measures into meaningful information Table 15.2 Examples of Marketing Metrics From Various Companies Dashboard Metrics: Operation and Execution Operation metrics include: Marketing budget ratio: Marketing costs/Sales Program: Program (personal selling-ad costs)/Sales Awareness to Demand ratio: % of Marketing costs to awareness building vs. demand generation Execution metrics determine how effectively the marketing strategy is being executed Are we building awareness? Are we creating and attaining new business? Are we keeping our old customers satisfied? Are we closing deals? Sales by market segments Contribution margin Sales relative to potential Percentage of total profits Sales growth rates Return on investment Market share Table 15.3 Sales, expenses, and contribution by channel type Sales and contribution margin by intermediary type and individual intermediaries Sales relative to market potential by channel, intermediary type, and specific intermediaries Expense-to-sales ratio by channel Logistics cost by logistics activity by channel Table 17.3 Advertising effectiveness by media type Actual audience/target audience ratio Cost per contact Number of calls, inquiries, and information requests by media type Dollar sales per sales call Sales per territory relative to potential sales Selling expenses to sales ratios New accounts per time period Table 15.3 Price changes relative to sales volume Discount structure related to sales volume Bid strategy related to new contracts Margin structure related to marketing expenses General price policy related to sales volume Margins related to channel member performance Table 17.3 Activity & Profitability Control Activity-Based Costing (ABC method) It’s an accounting system that links costs with various activities. This method allocates costs to particular activities, customers, market segments. Example: a. How much sales ($$$ & units)/customer. b. How much does it cost to service a customer? c. What is the right mix? PROFITABILITY CONTROL: BENEFITS OF ABC The ABC method allows the business manager to focus on increasing profitability by: a. b. Understanding the sources of cost variability Developing strategies to: 1. Reduce resource commitment 2. Enhance resource productivity Q: If it is too expensive to service a customer, how can we reduce that cost, make the salesperson more effective, and still have a profitable customer? A: One way is to set up internal systems to recognize the problem and train the salesperson to handle this situation so he/she can get the customer to increase his weekly order to a profitable order size. Implementing the Marketing Strategy Marketing plans fail, not because they were not good, but because management implemented them poorly. Implementation is the link between strategy formulation and performance! Implementation is the process that translate plans into action! Good marketing implementation is the process that assures that functional assignments are in line with the overall marketing strategy. Politics: The Ultimate Problem Often times, politics creates challenges for even the best plans. Because of diverse functional areas that participate in the planning and implementation process, certain challenges emerge. Thomas Bonoma asserts that there are four implementation skills that effective marketing managers should employ to lessen these concerns. 1 Interacting 2 Allocating 3 Monitoring 4 Organizing #1 Interacting #2 Allocating Marketing managers Allocating skills include interact with internal and external peers. Best people have: Good bargaining skills Referent power skills controlling time, resources and people to get the marketing job done. Monitoring & Organizing #3 Monitoring #4 Organizing • Marketing managers who demonstrate flexibility, understand the firms information & control systems (manage by numbers) can manage with/without formal control systems inadequacies. • Best managers know how to organize and motivate both: – Formal and – Informal groups Marketing Strategy Implementation Guide The following chart views interrelationships between various functional groups within an organization. Marketing Specialists understand marketing. Other functional specialists understand the “nuts and bolts” of their areas. The objective is to bring them together to form a “synergistic pooling” of knowledge. Table 15.4 Decision Area Marketing Sales Manufacturing R&D Purchasing Physical Distribution Technical Service S B U’s Product/ Service Quality Technical Support Physical Distribution National Account Management Channel Relations Sales Support Product / Service Innovation Abbreviations to indicate decision roles: R = Responsible; A = Approval; C = Consult; M = Implement; I = Inform; X = No role in decision Corp. Level Planner Marketer’s Role is to: 1. Insure maximum customer satisfaction. 2. Develop strategies to facilitate a desired market response (facilitate exchange). To do this, marketers: A. Assume an active role in creating strategy B. Coordinate strategies with other functional members C. Are the ones who integrate the collective strength of the enterprise to satisfy customer needs profitably! Recap Once the marketing strategy is formulated, manager needs to evaluate responses from target markets. The marketer will look for discrepancies between planned and actual performance. The marketing control system facilitates this task and enables the marketer to reassess business opportunities and make adjustments as needed in either strategy and/or execution. The Big Picture The next frame (fig. 15.2) synthesizes the material discussed in this book. I. II. III. IV. V. Part 1 introduced major customer classifications. Part 2 focused on organizational buying behavior & customer relationship management. Part 3 discussed assessing marketing opportunities to include identifying, measuring and forecasting sales by market segments. Part 4 paid attention to challenges and opportunities that rapidly developing economies (RDEs) present to B2B firms. Part 5 explored various dimensions of the marketing control process. Fig. 15.2