Name:
Title:
Company:
Twitter:
Blog:
Joel Oleson
Sr. Architect
Quest Software
@joeloleson
http://www.sharepointjoel.com
Who is SharePoint Joel?
8+ Year SharePoint Veteran
http://www.sharepointjoel.com
7 Years Microsoft
SharePoint Team & IT
The First SharePoint Admin
Quest Sr. SharePoint
Architect
Loves to Travel
45 Countries+
Swaziland Dancer
Audience Poll
SharePoint Admins?
Less than 3 years in SharePoint?
Belong to SharePoint &/or .NET user groups?
Watch
Out for
Killer
Bunnies
Agenda…
SharePoint Best Practices:
Architecture Fundamentals
Core Logical Architecture
Physical Architecture
Designing Information Architecture
Avoid Common Mistakes
Bear Grills - Survival
WSS 3.0 and SharePoint Server 2007
Web Forms,
Excel Services,
BDC
Doc Management,
Web Content
Management,
Search, & Portals
Platform &
Collaboration
(blogs & wikis)
SharePoint
Server 2007
Enterprise
SharePoint
Server 2007
Standard
Windows
SharePoint
Services 3.0
MOSS FIS
For Internet Sites
& Enterprise Intranet
Intranet/Extranet
Standard
Windows
Internet
Connector
Fundamental Principle #1
IIS
WSS 3.0 /
SharePoint Server
Web Applications
IIS Web Sites = IIS Virtual Servers = Web
Web Sites
Applications
Physical Server
Web Application(s)
Top Level Site(s)
Site Collections
Site(s)/webs
Site Collection
Fundamental Principle #2
Consistency in Hierarchy
WSS 3.0
Web Applications
Site Collections
Sites
Templates & Features
MOSS 2007
Web Applications
Site Collections
Sites
Templates & Features
Fundamental Principle #3
Servers Have Services are Are Roles
Servers have Roles
Web Front End (WFE)
Query
Calculation (Excel)
Index
(Non SharePoint) Database Server
Simplified Really Just 3 Roles
WFE/Query – 99%
Index (App Tier)
SQL
Note: Never put Query and Index on same server if there is
another Query server!
Deployment Install
Key concepts
32 bit or 64bit binaries
**Note: SharePoint 2010 requires 2008 64bit &
64bit SQL 2005 or 2008
Install
Basic NOT RECOMMENDED except for POC
Advanced – Allows you to connect to SQL
WFE only vs. Full install
Language Packs (Downloads on the Web)
WSS
MOSS
Ifilter pack +
Most Common Farms
WFE/
Query
All SP Roles
“All in
One”
Index
SQL
SQL
WFE/
Query
SQL
Key Factors in Topology
Usage
# Users
Solution (The answer before the question)
Authentication Type (Anonymous vs. AD)
Caching Offload devices
Business & Tech Requirements
Client & Server Performance Requirements
SLAs (Uptime/High Availability Req.)
WAN Considerations (Multi farm)
Data
GBs/TBs of data
Total # Files and Items (rare)
SharePoint in common…
LOLCATS.COM
Fundamental Principle #3
You MUST learn the difference between site and site
collection despite the confusion.
Site = Web = Spweb aka subweb
STSADM = Web
UI=site
Site Collection = SpSite
STSADM = Site
Central Admin = Site
UI= Site Collection
Defaults have Faults
Server
List and Site
Collection
Database
• Basic Install (BAD!)
• All On C Drive
• No Backup
• Restore Complexity
• All One site collection
• Not Configured: Quota, Expiration, Auditing, Versions,
Workflows, Meta Data capture
• All items view default (flat)
• One database
• Db config (log and db location)
• No maintenance plan
POP QUIZ!!!!
What is the most scalable object in SharePoint?
Site Collection
Can I run WFE and Query on one box and WFE Query
Index on another?
NO!
Is a default basic install good enough to get started?
No! (Even be careful with proof of concept.)
Is Virtualization and SharePoint ok?
Yes!
WooHoo! You Pass
SharePoint Fundamentals
– The New World
Containment Hierarchy
* Farm
Internet, Extranet, Intranet
Servers
Web Front End, APP, SQL
* Web Applications
Central Admin, SSP Admin, Content
Databases
Content, Config, SSP, Search
* Site Collections
Internet, Intranet Portal, Wikis, Blogs, Team, Doc, Meeting
* Sites
Wikis, Blogs, Team, Doc, Meeting Workspaces
Lists
Doc Lib, Pages, Events, Discussions, Surveys, etc…
Items
Files, calendar items, contacts, customers, images, custom
Joel's Cheat Sheet for Hosting
Dedicated
Farm(s)
Web App
Site
Collection
Sites
• Ideal for applications such as Project Server, Performance Point, BDC applications, CRM, Sales
SAP/Siebel and Finance Solutions built on SharePoint
• Great for staged deployments i.e. dev, test, authoring to production
• Ideal for point solutions, Records Management, for Legal Holds, department solutions, and
groups of site collections
• Memory isolation and separate SSP such as Search Solutions
• Support 100s-100K+ sites
• Ideal for Collaborative environments including intranets, Projects, extranets
• Document Management where scale is into +TBs
• Information and aggregation Portals such as Intranets
• WCM Internet sites with page libraries
Endusersharepoint.com
SharePoint Server Logical Model
Service
Offering
Permanent
Structured
SharePoint Server Sites
Central
Portal
Permanent Central Portal
Web Application
Division
Portals
Ad Hoc
WSS Site
Templates
SharePoint
Server
Sites
Groups & Teams
Permanent Division Portals
Web Applications
or Site Collections
Adhoc Team Sites
Consider Charge Back
To reduce support hit.
Projects & Workspaces
My Sites
1 per User
Unit
TechNet Max
Joel’s Guideline
Joel’s MAX
Web Apps per
Farm
8
5 Content Webapps with
8GB RAM
I recommend no more
app pools than 1 per
every 2GB of RAM
Databases per
WebApp
-
100 per SQL server
100 or less if using DB
Mirroring
Site Collection per
Web App
50,000 also listed as
100,000 and 150,000
depending on ref
100,0000
150,000
Size per content
database
-
100GB
1 TB with serious list
and site optimization
(super advanced only)
Size per Site
Collection
-
15GB in multi-tenant DB
100GB in dedicated DB
25GB in multi
1TB in dedicated Db
Sites in Site (Web)
2000
100
200
Items per List
2000 items per view
Use Custom Views,
Indexed columns and
I recommend view
Item limit of 100 or
Plan for Software Boundaries
Plan your lists and libraries
Throughput differences between flat document library vs. document library
with folders
Top Performance Killers
1.
2.
3.
4.
Indexing/Crawling
Backup (SQL & Tape)
Profile Import
Misc Timer Jobs – User Sync for large #s of
Users
5. STSADM Backup/Restore
6. Large List Operations
7. Heavy User Operation List Import/Write
Understanding the SharePoint
Databases
Farm
• Config
• Servers
• Web Apps
• Solutions
• Global
Config
Web App
• Content
• Site
Collections
• Sites
• Lists
• Pages
• Documents
• DWPs
SSP
• Search
• Properties
• SSP
• My site
host config
• Profiles
• BDC config
• Excel Calc
Disk I/O Demand
Most Demand
Medium Demand
Low Demand
Search
Config
*Content..
Temp
+SSP
Model
Tlogs
Master
* Except during backup and Indexing + Except during Profile Import
#8 SharePoint Common Mistakes
Operations and IT Failures
Server
Information
Architecture
Network
Operational
Backup/Restore
• Poor configuration (Not planned - defaults)
• Insufficient RAM and Disk allocation
• Poor choice of Site vs. Site Collection Structure
• Flat Lists
• One Content Database
• Poor Network between WFEs and SQL
• No plan for WAN (User complaints without answers)
• No Backup
• Emergency: No Restore plan or steps
• Disaster Recovery – More like Disaster
Developer Failures
Ramp up/Lack of Skills
• Memory Leaks – USE SpDisposeCheck tool
• Not closing Objects
• Unaware of community tools
Poor Assumptions
• Unnecessary Custom Site Defs or editing default site def
• Thinking more is better
• Naked assemblies and editing web.config(s) isn’t enough
Easy way rather than right way
• Skipping to production (Dev and test environment – REQUIRED!)
• Wrap it up – WSP Solutions Required – WSPBuilder
• Manage your source TFS!?
Business Deployment Failures
Communication
Culture &
Adoption
Budget/Sponsor
Poor Planning
• Duplication of effort
• No comm. No buy in (forced deployment)
• Lack of End User Training/Community
• Lack of Help and Insight into Business processes
• No Budget - No project or Budget cuts
• No Sponsorship – Under the Radar
• Poorly designed taxonomy & Information Architecture
• No deployment due to complex dependencies
Call to Action!
Be sure to PLAN your logical infrastructure &
Physical… Don’t forget a Governance Plan!
Where do you get your information? TechNet,
MSDN, SharePoint Team Blog, SharePoint User
Groups http://www.sharepointpros.org, and
blogs!! Twitter?
http://www.sharepointjoel.com
@joeloleson
Quest IT Solutions for SharePoint
Quest SQL Server Solutions
Maximize SQL Server
performance while simplifying
tasks and providing visibility and
control
Quest Web Parts
Enable rapid development
of SharePoint applications
Site Administrator for SharePoint
Discover, understand and manage
your SharePoint environment
Recovery Manager for
SharePoint
Granular SharePoint recovery
for enterprise-level needs
Migration Manager for SharePoint Public Folder Migrator for SharePoint
SharePoint 2003 to 2007 migration Exchange Public Folders to SharePoint migration
Notes Migrator for SharePoint
File Migrator for SharePoint
File shares to SharePoint migration Notes application content to SharePoint migration
34
SharePoint Exams!
Get Certified on the New Exams!!!
For IT Pros:
70-631 - Windows SharePoint Services 3.0 - Configuring
70-630 - Office SharePoint Server 2007 - Configuring
For Developers:
70-541 - Microsoft Windows SharePoint Services 3.0 Application Development
70-542 - Microsoft Office SharePoint Server 2007 - Application
Development
MCM and MCA!
Resources
SharePoint Backup and Disaster Recovery Updated Resources – More info
on SharePoint Mirroring and Log shipping
Top SharePoint Storage Resources – key resources around storage and
sizing
SharePoint SQL database maintenance – whitepapers and
recommendations
SharePoint Essentials – links and resources
MSDN & TechNet
http://msdn. microsoft.com/sharepoint
http://technet.microsoft.com/moss
Virtual Labs
http://www.microsoft.com/technet/traincert/virtuallab/rms.mspx
Newsgroups
http://communities2.microsoft.com/
communities/newsgroups/en-us/default.aspx
User Groups
http://www.microsoft.com/communities/usergroups/default.mspx
Technical Communities, Webcasts, Blogs, Chats & User Groups
http://www.microsoft.com/communities/default.mspx
Microsoft Learning and Certification
http://www.microsoft.com/learning/default.mspx
Microsoft Developer Network (MSDN) & TechNet
http://microsoft.com/msdn
http://microsoft.com/technet
Trial Software and Virtual Labs
http://www.microsoft.com/technet/downloads/trials/default.mspx
Thank You! Dunkie!
Resources
Tech·Ed Africa 2009 sessions will be
made available for download the week
after the event from: www.tech-ed.co.za
www.microsoft.com/teched
www.microsoft.com/learning
International Content & Community
Microsoft Certification & Training Resources
http://microsoft.com/technet
http://microsoft.com/msdn
Resources for IT Professionals
Resources for Developers