WSCA/NASPO eProcurement
eMarket Center and Cooperative
Contract Overview
John Utterback and Kate Offerdahl
NASPO Midwest Region Meeting
Des Moines, IA
May 8, 2012
WSCA/NASPO eProcurement
Cooperative Initiative
WSCA/NASPO eProcurement Solutions and Services Master
Cooperative Agreement
• Comprehensive multi- state solicitation led by Colorado
on behalf of WSCA/NASPO resulted in an award to
SciQuest with Partners IBM and Binary Fountain.
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38 eProcurement related firms responded to the RFI
17 States participated in the RFP solicitation
15 eProcurement providers responded to the RFP
9 States participated in the RFP evaluation
2
Business Objectives for the WSCA/NASPO
eProcurement Cooperative Initiative
“The ultimate goal of this solicitation process is to identify a provider
(or providers) with the capabilities and qualifications to assist the
participating states in achieving the following business objectives:”
• Improve the procurement costs of state government programs and
services by achieving improved consolidation and leverage of
spend for common purchases across the participating states and
their higher education institutions, political subdivisions and other
authorized entities.
• Increase the efficiency and service levels of procurement services
delivered to state government agencies by streamlining,
automating and standardizing existing purchasing processes.
Business Objectives for the WSCA/NASPO
eProcurement Cooperative Initiative
• Improve planning, decision making, reporting and general data transparency
by centralizing, standardizing and improving the accuracy and quality of
procurement information across disparate state agencies and other
institutions.
• Achieve high quality relationships with suppliers of goods and services to
state governments by developing a reputation for "being easy to do business
with" and by supporting the development needs of small, diversity and
disadvantaged businesses.
• Utilize the resources made available by WSCA to overcome the barriers
typically faced by individual states attempting to deploy eProcurement
solutions and related services.
eProcurement Solutions
Program
Highlights
• WSCA/NASPO eProcurement Solutions and Services
Cooperative Agreement provides a number of
strategic and economic benefits to States and other
Public Sector entities
– This agreement leveraged the potential of multiple states
and local governments to bring:
• significant pricing opportunities
• exceptional functionality.
• opportunities for collaboration among states as they implement
– SciQuest makes its complete suite of products available
5
Key Functional Requirements for the
eProcurement Solution and
Available in the Awarded Contract
Requisition Management
Contract Management
Purchase Order Management
Stores & Inventory Management
Workflow Management
Vendor Management
Catalog Management
Invoice Management & Reconciliation
Vendor Registration and
Analysis and Reporting
Communication
Tactical Sourcing
Solicitation Management
eProcurement Solutions
Program
Highlights
Objectives:
•
Provide resources and expertise to assist WSCA/NASPO member
states in bringing eProcurement solutions and services into their
operations through utilization of the WSCA/NASPO eProcurement
Cooperative.
•
Develop eProcurement Solution Project Managers Group to benefit
implementations and collaborate on improvements in the solution.
•
Develop the partnership between WSCA/NASPO and SciQuest.
•
Utilize the success of the WSCA/NASPO eMarket Center as a powerful
benefit and opportunity for program outreach efforts.
SciQuest Collaboration
Solutions
Complete Source-To-Settle Suite
Modular SaaS eProcurement solution spanning the full source-tosettle process from supplier management to settlement
Supplier
Information
Management
Spend &
Performance
Analysis
Sourcing &
Contract
Management
Settlement
Management
pCard Marketplace
t
Simple purchasing
from
pre-negotiated
contracts
Marketplace
&
eProcurement
Inventory &
Supply Chain
Integration
Consortium
SciQuest
Supplier
Network
Shared contracts,
catalogs and spend data
SciQuest
Supplier
Network
Multi-Business Unit
Center-led with local
autonomy
SciQuest
Supplier
Network
SciQuest Source-To-Settle Solutions
ATTRACT, ON-BOARD AND
MANAGE YOUR SUPPLIER
• Total Supplier Manager
• Supplier Diversity
COMPETITIVELY SOURCE &
NEGOTIATE CONTRACTS
UNDERSTAND &
MANAGE YOUR SPEND
• Sourcing Director
• Contract Management &
Authoring
• Comprehensive InApplication Reports
• SciQuest Client Partners
INCREASE CONTRACT
COMPLIANCE & SAVINGS
AUTOMATE INVOICE
RECEIPT, MANAGEMENT
& PAYMENT
• Spend Director Enterprise
• Multi-Business Unit
• Consortium
• pCard Marketplace
• Requisition Manager
• Order Manager
• Settlement Manager
INTEGRATE & TRACK INVENTORY
• Supplies Manager
WSCA/NASPO Collaborative
Solution
WSCA / NASPO eMarket Center
•
•
•
•
All WSCA/NASPO Contracts
Hosted & Punch-out Catalogs
pCard Purchasing for all eligible Members
Roll-up Reports on Spend
Member State’s eProcurement Solution
•
•
•
•
•
Full Source-to –Settle or Collaborative Solution
Integrated with the State financial system
WSCA contracts & catalogs (inherited)
State specific contracts & catalogs
Roll-up Reports on Spend
State’s Polisubs eProcurement Solution
• Easy pCard Purchasing from State eMarket Center
• Specific Source-to-Settle Solution
• State and WSCA/NASPO contacts & catalogs
(inherited)
• Polisubs leverage their own financial system
• Polisub specific contracts and catalos
• Roll-up Reports on Spend
WSCA/NASPO
Contracts & Catalogs
Spend on
WSCA/NASPO
Contracts
State Contracts &
Catalogs
Spend &
Performance
Analysis
Accou
nts
Paya
ble
Supplier
Information
Management
Inventory &
Supply Chain
Integration
Sourcing &
Contract
Management
Marketplace
&
eProcurement
County Contracts &
Catalogs
Spend on State
Contracts
Netwo
rk
State pCard
eMarket Center
Spend &
Performance
Analysis
Accou
nts
Paya
ble
Supplier
Information
Management
Inventory &
Supply Chain
Integration
Sourcing &
Contract
Management
Marketplace
&
eProcurement
HE Contracts &
Catalogs
eProcurement Program Snapshot May 2012
State Implementations
Cities, Counties, Higher Ed
Midwest SciQuest
SciQuest CustomersCustomers- Higher
State Higher
Ed
Midwest
Education
•IllinoisUniversity of Illinois System
•IndianaU of Indiana System, Ivy Tech State College
System
•IowaUniversity of Iowa, Iowa State University
•KansasUniversity of Kansas System
•Michigan - University of Michigan System, Wayne State U
•Minnesota- University of Minnesota Twin Cities
•Missouri- University of Missouri System
•Nebraska - University of Nebraska System
•OhioInter-University Council Purchasing Group – 9
Universities and Colleges
•South Dakota- SD University and State University System
•Wisconsin- Wisconsin Technical College System
One eProcurement Solution Platform
SciQuest On Demand
Solutions are designed as a
modular platform with
seamless integration.
Implement modules at your
own speed and priority.
As the total procurement
solution or around your
ERP core.
SciQuest Marketplace &
eProcurement
• Spend Director
Enterprise
• Requisition Manager
• Order Manager
• Business Intelligence
Consortium Community Solution
A coalition of buying entities to coordinate purchases and leverage
their collective buying power.
Shared
Marketplace
Shared
Catalogs
Shared Contracts
Shared
Technology
Shared and
Consolidated
Reporting
Shared Services
Coming Up!
Education and Outreach Opportunities
•
•
•
•
eMarketCenter Webinars
eProcurement Solution Contract Webinars
Thought Leadership Webinars
Events / Association Conferences
• NASPO Regional Meetings
• NIGP Forum-August 16-22, Seattle
• NASPO Annual Conference- Sept. 9-12 Louisville
For more information
and assistance
• Contact John Utterback- WSCA/NASPO
eProcurement Services Consultant
– Email- jutterback@amrms.com
– Telephone- 303-772-1959
• Patti Whitaker- SciQuest Business
Development Director- Public Sector
– Email- pwhitaker@sciquest.com
– Telephone-919-306-6097
WSCA/NASPO eMarket
Center (WNeMC)
Kate Offerdahl
WSCA/NASPO Cooperative Development Team Analyst
WSCA/NASPO eMarket Center (WNeMC)
WSCA and NASPO together serving their members
WSCA eProcurement Solutions Contract
Colorado Master Price Agreement
eProcurement Steering Team
eProcurement Steering Team serves as managing directors of both WNeMC and eProcurement Solutions process
WSCA/NASPO eMarket T
H
Center (WNeMC)
(based on WSCA PA)
E
Paul Stembler Progam Mgr
eProcurement Steering Team
All NASPO members
using a shared
application to shop,
buy, print & share
common documents.
Purchases made
with both pCard &
Purchase order #’s
issued from outside
WNeMC
G
R
E
A
T
W
A
L
L
eProcurement Solutions Participating Addenda
managed by Colorado
eProcurement Steering Team
Colorado
PA
Oregon
PA
(Dianne/Jacquie)
State PA
State PA
Washington
PA
(Christine/Servando)
State PA
Adopting states installing modules to
create state eProcurement applications
– level of adoption will vary to meet
state’s needs
WSCA/NAPSO Cooperative Contracts serve as a base for both WNeMC and eProcurement Solution Implementations
If you have questions, please contact Paul Stembler, WNeMC Program Manager at pstembler@amrms.com or 651-206-3858 (cell)
WSCA / NASPO eMarketCenter Conceptual Overview
The WSCA/NASPO eMarketCenter is designed to electronically enable easier
access to WSCA Price Agreements by States with signed Participating Addenda.
Suppliers
Buyers
(States)
First
Implementers
Colorado
Oregon
Powered
By
Pilot
States
Utah
Nevada
What is or will be in the eMarket Center?
1. All WSCA and NASPO cooperative contracts - a single, shared,
uniform searching and buying experience
- Contractor Enablement
• Rolled out in phases- currently wrapping up phase one vendors and in
beginning stages with phase two vendors
– Order of contract enablement was based on total sales
• The eMarket Center allows for several possible types of enablement
–
–
–
–
–
Lead Managed Catalog (No cost because does not require a license)
Ordering Instructions (No cost because does not require a license)
Hosted Catalog (license is required)
Punch-out (license is required)
Level 2 Punch-out (license is required)
• Some contracts will be visible in the eMarket Center but will not have any
functionality because of the nature of the contract
– For example: Walk-In Building Supplies Contract (Utah) or Background Screening
Services (Utah)
WSCA/NASPO eMarket Center Wave I
Supplier Enablement Status Summary
Wave I - 25 Total Suppliers – 76% Wave I Enabled (19)
Complete
# of Suppliers
12
11 Total
10
1.
2.
Xerox
Transource
8
1.
2.
3.
4.
5.
6.
7.
8.
9.
Ace
CTL
Grace Global
Kyocera
Lexmark
Xiotech
NetApp
Quantam
Conserve
-A-Watt
6
4
2
Pending
7 Total
1.
2.
Office Max
Staples
Coastwide Labs
1.
2.
3.
4.
5.
Metro Office
IBM
Howard
Dell
HP
0
Hosted
Punchout
Catalog Type
Update on Phase I As of Vendors April 13
7 Total
1.
2.
Oracle
Ricoh
1.
2.
3.
4.
5.
Apple
Waxie
Mt Hood
Lenovo
EMC
Ordering Instruction
Contracts
Wave II Suppliers
Wave II Count = 36 Total Suppliers
WSCA Wireless Services
& Devices (Being Signed)
EXP – Oct 2017
1. AT&T
2. Sprint
3. T-Mobile
4. Verizon
5. Discount Cell
6. TESSCO
Fire Suppression
EXP-Oct 2012
1. Simplex Grinell
Facilities MRO
EXP – Feb 2014
1 Yr with 3 Options
1. Fastenal
2. Grainger
3. MSC
4. Codale
5. Industrial
Supply
Company
6. North Coast
Electric
Office Supplies
EXP –Jan 2013
1. Office Depot
Body Armor
EXP – July 2013
1 Option
1. Mine Safety Appliances Company
2. US Armor, Inc.
3. Armor Shield USA, LLC
4. Point Blank Enterprises, Inc.
5. Safariland, LLC
6. Survival Armor, Inc.
7. CL/Armor Express
8. Protective Products Enterprises, Inc.
9.
Sentry/GH Armor Systems
10. Diamondback Tactical, LLLP
Lab Supplies
EXP June 2013
2(1) year options
1. Fisher
2. VWR
Multi-Functional
Devices
EXP- June 2012
2(1) Options
1. Cannon
2. KIP America
3. Konica
Minolta
4. Ricoh
America
5. Sharp
Electronics
6. Toshiba
America
7. Xerox
Computers
EXP August 2014
1.Fujitsu
2.Panasonic
3.Toshiba
23
What is or will be in the eMarket Center?
2. Contract Visibility to States
- Contractors that have a signed PA with your state will only
be visible by your users
- The WNeMC Administrator will be regulating the visibility
of each contractor
3. Authorized Users
-
State Coordinators have the ability to approve or deny
each user
• The State Coordinator will at this time assign each user with a
purchasing limit if needed.
-
Each authorized user will have the ability to search,
compare and order
• Order made using a pCard or Purchase Order (issued from
outside the eMarket Center)
What is or will be in the eMarket Center?
4. Single location for WSCA/NASPO essential
documents
– Solicitations, Master Price Agreements and Participating
Addendums
5. Public Site
– Will be a replica of the eMarket Center, but will only
allow people to sign in as Guests and see everything
except the prices.
6. Data Gathering
– The eMarket Center will act like a portal for data
gathering
• Sci-Quest has partnered with Binary-Fountain to manage spend
data
eMarket Center pCard Process
User
Login
SQI
Orders
Shops
eMarket Center
pCard
Purchase
Supplier
Delivers
Settle and Pay
Bank
v
v
SQI
Issues
Order
Bank
Pays
Supplier
User Org
Reconciles &
Pays Bank
How to prepare for next steps of
Participation
1.
Decide if your state will be purchasing a solution or not
•
2.
If not your state will only be purchasing the state’s WSCA/NASPO contracts
through the eMarket Center not state created contracts
State will execute an eMarket Center Participating Agreement
•
3.
States that purchase the SciQuest Solution can access through their own
ePro site.
State CPO will designate a State Coordinator
•
State Coordinator will be the state administrator in the eMarket Center
-
4.
Approve or deny end users
Serves as the single point of contract for approved users and WNeMC Administrator for
all state related issues
Provide all training necessary for approved users, ie. Train the trainer, snippets and
written guides.
Roll out/Marketing to state and local entities to begin registering in the
eMarket Center
•
This decision will be made on a state by state basis.
Current Typical State Involvement on
Facilitating Cooperative Ordering
State
Staff 1
3 separate
local entities
asking about
how to
purchase from
computer
contract
Contact MN
they own
the contract
State
Staff 2
Go to
WSCA
website
State
Staff 3
Contact
WSCA/NASPO
Coop Dev
Team
Go to MN’s PC
Website and
search for each
vendor’s WSCA
website to
order
Future Typical State Involvement in eMarket Center
3 separate
local entities
asking about
how to
purchase from
computer
contract
Already
Registered
User
eMarket Center
State
eMarket
Center
Coordinator
Not
Registered
User
-------------------All WSCA/NASPO
Coop Contracts
can be searched
and purchased
from
Questions?
Kate Offerdahl
kofferdahl@amrms.com
Paul Stembler
pstembler@amrms.com