PART TIME COMPENSATION AND
CLASSIFICATION PROCESS
Module I
Policies and Procedures
Human Resources
1
Introduction
 Part time Academic Group
 Part time Administrative Group
 Part time Support Staff
 Students
Q&A
Human Resources
2
Part time Academic Group
4 Categories:




Part-Time
Regular Partial Load
Short Term Partial Load
Sessional
Human Resources
3
Part time Academic Group
Part-time Academic



Teaching up to and including six
hours/week
Rate is determined by hiring
manager
No restrictions on hiring
Human Resources
4
Part time Academic Group
Regular Partial Load Academic





Teaching more than 6 and up to 12 hours inclusive
for more than 7 weeks (Effective May 1, 2010)
Placed on salary grid as per the Academic Collective
Agreement
Partial Load calculation sheet must be completed
Pay union dues
Eligible for benefits and prorated sick leave benefits
Human Resources
5
Part time Academic Group
Assignments outside Partial Load
status





Subsequent authorizations for more than 12 hours
If < than 3 weeks, retains Partial Load status and
benefits.
If > than 3 weeks, loses Partial Load status and
benefits and becomes Sessional.
Must replace a full time professor/instructor for
unplanned absences
Appendix V of the Academic Collective Agreement
Human Resources
6
Part time Academic Group
Combination Partial Load




Two authorizations in different
departments
All authorizations must be paid at
the same step
Authorization with greater number
of hours determines step
Negotiated between departments
Human Resources
7
Part time Academic Group
Short Term Partial Load





Teaching more than 6 and up to 12 hours
inclusive for less or equal to 7 weeks
(Effective May 1, 2010)
Pay rate is determined by hiring manager
Not eligible for benefits
Do not pay union dues
Must be a break of two weeks in order to
retain Short Term Partial Load status
Human Resources
8
Part time Academic Group
Sessional Academic



Normally hired to replace a full time
professor/instructor
Pay rate may either be weekly or
hourly and is determined by hiring
manager
Limit of 10 months in a 24 month
period
Human Resources
9
Part time Academic Group
Sessional Academic – Monitoring




After 10 months, must work 6 hours/week until time
begins to drop
If it exceeds 10 months, it requires special permission
from HR. HR will not approve beyond 11 months
As per section 2.03 B of the Academic Collective
Agreement, once an employee has reached the 10 month
limit, the employee cannot have a subsequent Partial Load
authorization
Non-teaching, Coordinating, and sick leave replacement
for up to 14 days do not affect sessional count.
Human Resources
10
Part time Academic Group
Monitoring












February 2005 = .50
March 2005 = 1.00
April 2005 = 1.00
August 2005 = .25
September 2005 = 1.00
October 2005 = 1.00
November 2005 = 1.00
December 2005 = .25
January 2006 = 1.00
February 2006 = 1.00
March 2006 = 1.00
April 2006 = 1.00
As of April 2006 he has accumulated 10 months, therefore, must be
restricted to 6 hours/week until time begins to drop in February 2007
Human Resources
11
Part time Academic Group
Counsellors and Librarians



Hourly rate is set by hiring manager
< 24 hours/week are considered
part time
> 24 hours/week are considered full
time and sessional rules apply
Human Resources
12
Part time Academic Group
Co-ordination



No restrictions for hiring co-ordinators
Time does not affect sessional count
Must be paid hourly and rate is set by
hiring manager
Human Resources
13
Part time Administrative Staff


Only Human Resources may
approve authorizations
Job description should
accompany authorization to be
evaluated by HR, once a
payband has been determined
and approved by the hiring
manager, HR will approve on
the system
Human Resources
14
Part time Support Staff
4 Categories:




Part Time Support Staff (> 24 hrs./wk)
Part Time Support Staff (< 24 hrs./wk)
Appendix D
Projects of a Non-Recurring Kind
Human Resources
15
Part time Support Staff
Part time Support Staff (over 24 hrs./wk)






Paid hourly according to Part Time support rates
A Job Fact Sheet (JFS) should be created for any OTF support
assignments
Limit of 21 weeks in a 12 month period
After 21 weeks, must work 24 hours or less per week
Projects of Non-Recurring kind do not affect the counting of full
time weeks
If placing in a project of a non-recurring kind, an outline of the
project must be sent to HR and upon approval, HR will approve
such authorization
Human Resources
16
Part time Support Staff
Monitoring
February 2005 = 3 wks.
 March 2005 = 2 wks.
 April 2005 = 4 wks.
 August 2005 = 5 wks.
 September 2005 = 5 wks.
 October 2005 = 2 wks.
As of October 2005 he has accumulated 21 weeks,
therefore, must be restricted to <24 hours/week until
time begins to drop in February 2006

Human Resources
17
Other than full time Support Staff
Appendix D






OTF employees replacing a bargaining unit member for a
minimum of one day
Replacing employees are paid in the same wage scale of full
time employee classification
Must pay union dues
Paid an additional 8% in lieu of vacation and fringe benefits
Does not affect the accumulation of regular full time weeks for
temporary support staff (21 weeks limit)
Entitled to overtime, shift premium and statutory holidays
Human Resources
18
Part time Support Staff
Projects of a Non-Recurring Kind

These are assignments excluded from the bargaining unit and
are for projects not performed on a regular basis in the College.

Only for a period of 12 months only, unless an extension is
agreed upon in writing between the Local Union and the
College.

An outline of the project must be sent to HR and along with a
JFS and upon approval and evaluation, HR will then approve
the authorization.
Human Resources
19
Students
3 Categories:
 Appendix G
 CSEP
 International Students
Human Resources
20
Students
Appendix G
 Any student working in the college between May 1 and
August 31 and working more than 24 hrs./week
 Must be paid at least the current Ontario minimum wage
($10.25 effective March 31, 2010)
 Pay union dues
 Entitled to overtime statutory holidays and shift premium
Human Resources
21
Students
College Student Employment
Program (CSEP)
 Must be actively
registered student in the
college
 Student’s Association is
the employer
 Must work in an
environment similar to the
student’s program
Human Resources
22
Students
International Students
 HR will enter all International
Students and assign an employee
number
 A copy of their visa or work
permit is required
 HR will approve all authorizations
for International Students
Human Resources
23