PART TIME
COMPENSATION AND
CLASSIFICATION PROCESS
Module 1
Policies and Procedures
August 2014
Introduction
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Part time Academic Group
Part time Administrative Group
Part time Support Staff
Students
Part time Academic Group
• 4 Categories:
• Part-Time
• Regular Partial Load
• Short-Term Partial Load
• Sessional
Part-Time Academic Group (cont.)
• Part-Time Academic
• Teaching up to and including six hours/week
• Rate is determined by hiring manager
• No restrictions on hiring
Part-Time Academic Group (cont.)
• Regular Partial Load Academic
• Teaching more than 6 and up to 12 hours inclusive
• for more than 7 weeks (Effective May 1, 2010)
• Placed on salary grid as per the Academic Collective
Agreement
• Partial Load calculation sheet must be completed
• Pay union dues
• Eligible for benefits and prorated sick leave benefits
Part-Time Academic Group (cont.)
• Assignments outside Partial Load status
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Subsequent authorizations for more than 12 hours
If < than 3 weeks, retains Partial Load status and
If < than 3 weeks, retains Partial Load status and benefits.
If > than 3 weeks, loses Partial Load status and benefits
and becomes Sessional.
• Must replace a full time professor/instructor for
unplanned absences
• Appendix V of the Academic Collective Agreement
Part-Time Academic Group (cont.)
• Combination Partial Load
• Two authorizations in different departments
• All authorizations must be paid at the same step
• Authorization with greater number of hours
determines step
• Negotiated between departments
Part-Time Academic Group (cont.)
• Short Term Partial Load
• Teaching more than 6 and up to 12 hours inclusive for
less or equal to 7 weeks (Effective May 1, 2010)
• Pay rate is determined by hiring manager
• Not eligible for benefits
• Do not pay union dues
• Must be a break of two weeks in order to retain Short
Term Partial Load status
Part-Time Academic Group (cont.)
• Sessional Academic
• Normally hired to replace a full time
professor/instructor
• Pay rate may either be weekly or hourly and is
determined by hiring manager
• Limit of 10 months in a 24 month period
Part-Time Academic Group (cont.)
• Sessional Academic – Monitoring
• After 10 months, must work 6 hours/week until time
• begins to drop
• If it exceeds 10 months, it requires special permission from HR. HR
will not approve beyond 11 months Human Resources 10
• As per section 2.03 B of the Academic Collective Agreement, once
an employee has reached the 10 month limit, the employee
cannot have a subsequent Partial Load authorization
• Non-teaching, Coordinating, and sick leave replacement for up to
14 days do not affect sessional count.
Part-Time Academic Group (cont.)
Monitoring
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February 2005 = .50
March 2005 = 1.00
April 2005 = 1.00
August 2005 = .25
September 2005 = 1.00
October 2005 = 1.00
November 2005 = 1.00
December 2005 = .25
January 2006 = 1.00
February 2006 = 1.00
March 2006 = 1.00
April 2006 = 1.00
As of April 2006 he has accumulated
10 months, therefore, must be
restricted to 6 hours/week until
time begins to drop in February
2007
Part-Time Academic Group (cont.)
• Counsellors and Librarians
• Hourly rate is set by hiring manager
• < 24 hours/week are considered part time
• > 24 hours/week are considered full time and sessional
rules apply
Part-Time Academic Group (cont.)
• Co-ordination
• No restrictions for hiring co-ordinators
• Time does not affect sessional count
• Must be paid hourly and rate is set by hiring manager
Part-Time Administrative Employees
• Only Human Resources may approve authorizations
• Job description should accompany authorization to
be evaluated by HR, once a payband has been
determined and approved by the hiring manager,
HR will approve on the system
Part-Time Support Employees
• 4 Categories:
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Part Time Support Staff (> 24 hrs./wk)
Part Time Support Staff (< 24 hrs./wk)
Appendix D
Projects of a Non-Recurring Kind
Part-Time Support Employees (cont.)
• Part time Support Staff (over 24 hrs./wk)
• Paid hourly according to Part Time support rates
• A Job Fact Sheet (JFS) should be created for any part-time
support assignments
• Limit of 21 weeks in a 12 month period
• After 21 weeks, must work 24 hours or less per week
• Projects of Non-Recurring kind do not affect the counting of full
time weeks
• If placing in a project of a non-recurring kind, an outline of the
project must be sent to HR and upon approval, HR will approve
such authorization
Part-Time Support Employees (cont.)
Monitoring
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February 2005 = 3 wks.
March 2005 = 2 wks.
April 2005 = 4 wks.
August 2005 = 5 wks.
September 2005 = 5 wks.
October 2005 = 2 wks.
As of October 2005 he has accumulated 21 weeks,
therefore, must be restricted to <24 hours/week until time
begins to drop in February 2006
Part-Time Support Employees (cont.)
• Appendix D
• Part-time support employees replacing a bargaining unit member
for a minimum of one day
• Replacing employees are paid in the same wage scale of full time
employee classification
• Must pay union dues
• Paid an additional 8% in lieu of vacation and fringe benefits
• Does not affect the accumulation of regular full time weeks for
temporary support staff (21 weeks limit)
• Entitled to overtime, shift premium and statutory holidays
Part-Time Support Employees (cont.)
• Projects of a Non-Recurring Kind
• These are assignments excluded from the bargaining unit and
• are for projects not performed on a regular basis in the
College.
• Only for a period of 12 months only, unless an extension is
agreed upon in writing between the Local Union and the
College.
• An outline of the project must be sent to HR and along with a
• JFS and upon approval and evaluation, HR will then approve
• the authorization.
Students
• 3 Categories:
• Appendix G
• CSEP
• International Students
Students (cont.)
• Appendix G
• Any student working in the college between middle of
April and August 31 and working more than 24
hrs./week
• Must be paid at least the current Ontario minimum
wage ($11.00 effective June 1, 2014)
• Pay union dues
• Entitled to overtime statutory holidays and shift
premium
Students (cont.)
• College Student Employment Program (CSEP)
• Must be actively registered student in the college
• Student’s Association is the employer
• Must work in an environment similar to the student’s
program
Students
• International Students
• HR will enter all International Students and assign an
employee number
• A copy of their visa or work permit is required
• HR will approve all authorizations for International
Students