PowerPoint Lesson 3
Working with Visual Elements
Microsoft Office 2007:
Introductory
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Pasewark & Pasewark
Objectives
PowerPoint – Lesson 3
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Insert a SmartArt graphic.
Convert text to a SmartArt graphic.
Change the style of a SmartArt graphic.
Add and format an organization chart.
Enter text into a SmartArt graphic.
Create and format WordArt.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Objectives (continued)
PowerPoint – Lesson 3
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Build and format charts.
Create a table.
Modify a table’s style and layout.
Draw, select, manipulate, and format an
object.
Scale and size an object.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Objectives (continued)
PowerPoint – Lesson 3
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Copy, move, and group objects.
Create a text box on a shape.
Animate shapes.
Order visual elements on a slide.
Insert objects on a slide.
Add a header or footer.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Vocabulary
PowerPoint – Lesson 3
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Adjustment handle
Cell
Chart (graph)
Column
Datasheet
Grouping
Handle
Pasewark & Pasewark
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Organization chart
Rotate handle
Row
SmartArt graphic
Table
WordArt
Microsoft Office 2007: Introductory
Working with SmartArt Graphics
PowerPoint – Lesson 3
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SmartArt graphics are dynamic and exciting
graphics. PowerPoint includes over 80 styles of
SmartArt graphics organized into seven categories.
You can insert a SmartArt graphic by clicking the
SmartArt icon on a content placeholder. You can also
create a SmartArt graphic using the SmartArt dialog
box.
Each SmartArt graphic style can be altered to give
you artistic control. Work with the SmartArt Tools tab
on the Ribbon to change layouts, styles, and colors.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with SmartArt Graphics
(continued)
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Organization Charts
PowerPoint – Lesson 3
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Organization charts show the hierarchical structure
and relationships within an organization, and can
graphically explain the structure of an organization in
terms of rank.
To add an organization chart, you can apply a Content
layout to a slide and then click the SmartArt Graphic
icon in the content placeholder. The Hierarchy
category of SmartArt Graphics provides many different
organization chart layouts.
To fill in the chart, click in a text box and type the text.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with SmartArt Graphics
(continued)
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Entering Text in a SmartArt Graphic
PowerPoint – Lesson 3
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You can type text directly in the graphic or you can
open the Text pane to the left of the SmartArt graphic
to enter text. Click the Text Pane button to open and
close the Text pane.
SmartArt graphics consist of text boxes and graphic
elements that are grouped together. As you enter text
in the text box, the font size will adjust so the text is
visible in the graphic.
You can animate a SmartArt graphic just as you do
other slide objects.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating and Formatting Word Art
PowerPoint – Lesson 3
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WordArt is decorative text that you can insert on a
slide.
You can work with QuickStyles, predetermined
combinations of color, fills, fonts, and effects, to
create dramatic graphics from text.
WordArt can also be shaped so the text fits a shape
such as an arc, arrow, or oval.
To insert WordArt, click the Insert tab on the Ribbon;
in the Text group, click the WordArt button.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with Charts
PowerPoint – Lesson 3
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10
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Charts, also called graphs, provide a visual way to
display numerical data in a presentation.
When you create a chart in PowerPoint, you are
working in a program called Microsoft Excel.
If you do not have Microsoft Excel installed, you can
use a program called Microsoft Graph to create and
edit the chart.
If you have an existing chart in an Excel worksheet,
you can include that chart on a slide by linking or
embedding the worksheet as an object in the slide.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with Charts (continued)
PowerPoint – Lesson 3
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Building a Chart: Choose a slide layout that contains
a content placeholder for a chart. If you do not have
a placeholder, you can still insert a chart.
When you select a chart type, the chart appears with
default data. The screen splits into two, with
PowerPoint and Excel windows open side-by-side.
The data for the chart is in the Excel window. This is
the datasheet, a worksheet that appears with the
chart and has the numbers for the chart. You replace
the sample data with your own.
A worksheet is made up of columns and rows. The
intersection of each column and row is a cell.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with Charts (continued)
PowerPoint – Lesson 3
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12
Formatting a Chart: Text you add to the chart helps
your audience understand the data. For example:
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A legend identifies the data series or bars in a column chart.
A title gives the chart a name.
To format and edit the chart, use the Ribbon
commands on the Chart Tools Design tab, the Chart
Tools Layout tab, and the Chart Tools Format tab.
If you need to modify a chart, click the chart to select
it and open the Chart Tools tab on the Ribbon.
You can change the type of chart by clicking the
Change Chart Type button in the Type group on the
Chart Tools Design tab.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with Tables
PowerPoint – Lesson 3
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Tables are useful when you need to organize
information that can be displayed in rows and
columns.
Each intersection of a row and column is a
cell.
A table can have column headings to identify
each item in each column and row headings
to identify the rows.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with Tables (continued)
PowerPoint – Lesson 3
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To include a table on a slide, use the Content slide layout
and click the Insert Table icon to open the Insert Table
dialog box. Type the number of columns and rows you
want, and then click OK, and a table is inserted on the
slide.
You type the text in the table; you can move between
cells by pressing the Tab key.
To modify a table’s borders, fill, or text boxes, select the
table to open the Table Tools Design tab on the Ribbon.
Modify a table’s layout, such as inserting rows or adding
gridlines by using the Table Tools Layout tab on the
Ribbon.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating Shapes and Objects
PowerPoint – Lesson 3
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15
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You can add shapes and other drawing objects to
your presentation to add interest to a slide.
Shapes include arrows, circles, cones, and stars. On
the Insert tab, you can click the Shapes button to
display a gallery of available shapes.
The Shapes button is also available by means of the
shapes and drawing tools on the Home tab in the
Drawing group.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating Shapes and Objects
(continued)
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Drawing an Object:
PowerPoint – Lesson 3
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The Shapes gallery contains buttons for drawing objects.
The Rectangle tools draw rectangles and squares. The Oval
tool draws ovals and circles.
To use a tool, click and hold the mouse button, and then
drag to draw. To create a perfect circle or square, hold down
the Shift key as you drag.
Selecting an Object:
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When you click an inserted object to select it, little squares
appear at the edges of the graphic. These small squares
are called handles.
You drag handles to resize the object. The yellow boxes are
adjustment handles. The green circle is the rotate handle.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating Shapes and Objects
(continued)
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Manipulating an Object
PowerPoint – Lesson 3
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You can rotate, fill, scale, or size an object, and change its
color and position.
The selection handles around the object allow you to
manipulate it. To deselect an object, click another object or
anywhere in the window.
Selecting More than One Object:
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To select more than one object, one method is to shift-click;
another is to draw a selection box around a group of
objects.
To shift-click, hold down the Shift key and click each of the
objects. To draw a selection, on the Home tab on the
Ribbon, in the Editing group, click the Select button and
then click Select Objects.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating Shapes and Objects
(continued)
PowerPoint – Lesson 3
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18
Rotating an Object
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One way of modifying an object is to rotate it.
The Rotate Right command moves a graphic in 90-degree
increments to the right.
The Rotate Left command rotates the graphic in 90-degree
increments to the left.
You can also drag the rotate handle, the green circle on a
selected object, to rotate a graphic to any angle.
You can flip an object by choosing the Flip Horizontal or Flip
Vertical command on the Rotate submenu.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Applying Formatting
PowerPoint – Lesson 3
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The Drawing Tools Format tab on the Ribbon,
contains various ways to apply formatting to visual
elements in a presentation.
Filling an object
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Select the object and click the Shape Fill button in the
Shape Styles group on the Drawing Tools Format tab.
You can fill a shape with theme or standard colors, or click
More Fill Colors to open a full color palette in the Colors
dialog box. You can also use a picture, gradient, or texture
to fill a shape.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Applying Formatting (continued)
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Changing Line Color
PowerPoint – Lesson 3
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Click the Shape Outline button in the Shape Styles group on
the Drawing Tools Format tab, and then click a theme or
standard color in the palette, or click More Outline Colors to
open a full color palette in the Colors dialog box.
Other Outline options include changing the weight or
thickness of the outline or creating dashes or a designed line.
Changing Shape Effects
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Click the Shape Effects button in the Shape Styles group on
the Drawing Tools Format tab. Shape effects include Shadow,
Reflection, Glow, Soft Edges, Bevel, and 3-D Rotation.
To work on your shape open the Format Shape dialog box by
clicking the Shape Styles dialog box launcher in the Shape
Styles group.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with an Object
PowerPoint – Lesson 3
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Handles make it easy to resize an object that is too
large or too small.
Select the object to make the handles appear, and
then drag one of the handles inward or outward to
make the object smaller or larger.
To scale an object, hold down Shift and drag a
corner handle. This maintains an object’s
proportions.
Many shapes have a yellow diamond adjustment
handle that you can drag to change the appearance
of the object.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Working with an Object (continued)
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Copying or Moving an Object
PowerPoint – Lesson 3
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To move an object, first select it and then drag it into place.
You can cut, copy, and paste objects the same way you do
text. Pasting an object from the Office Clipboard places the
object in your drawing. You can then move it into position.
Grouping Objects
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As your drawing becomes more complex, you might find it
necessary to “glue” objects together into groups.
Grouping allows you to work with several items as if they
were one object.
To group objects, select the object, then in the Home tab on
the Ribbon, in the Drawing group click the Arrange button.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Create a Text Box on a Shape
PowerPoint – Lesson 3
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To place text inside a shape, click the shape
and type. A text box will appear on the shape.
You can wrap text or change the alignment of
text in a shape by working in the Format
Shape dialog box. Right-click any shape, and
then click Format Shape to open the Format
Shape dialog box.
You cannot type text on an object that is part
of a group.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Animating Shapes
PowerPoint – Lesson 3
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When you create shapes on a slide, often
you want to add animation to the shapes to
help the slide to tell a story.
Grouped objects will animate as a single
object.
If you want the individual objects in a group
to animate separately, you have to ungroup
them.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Ordering Visual Elements
PowerPoint – Lesson 3
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If you add an object to a slide that has objects, the
last object is stacked on top of the other objects.
To bring an object forward or send it backward,
select the object, and click a command in the
Arrange group on the Drawing Tools Format tab.
These commands are also available in the Picture
Tools Format tab on the Ribbon. You can also
access this feature by right-clicking the object, then
making a selection from the shortcut menu.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Inserting Objects on a Slide
PowerPoint – Lesson 3
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Objects can include Excel charts, media clips,
bitmaps, or almost any other media file that can be
embedded into a PowerPoint presentation.
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To insert an object on a slide, click the Insert tab on the
Ribbon.
To insert a movie, click the Movie button in the Media Clips
group.
To insert a sound, click the Sound button in the Media Clips
group.
To insert an object, click the Object button in the Text group.
The Insert Object dialog box opens. Scroll through the list of
objects, and click the type of object you want to insert.
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Pasewark & Pasewark
Microsoft Office 2007: Introductory
Adding a Header or Footer
PowerPoint – Lesson 3
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You can add a header or footer on the slide master or by using
the Header and Footer dialog box.
Click the Insert tab on the Ribbon; in the Text group, click the
Header & Footer button. The Header and Footer dialog box
opens on the screen.
You can add the date and time, slide number, and any text you
want to the footer of the slide.
When you click the Notes and Handouts tab, you also have the
option of creating a header.
Some items that you might include in a header or footer are the
presenter’s name, e-mail address, Web site address, or phone
number.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary
PowerPoint – Lesson 3
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You can insert and modify SmartArt graphics to
give special effects to text and graphics on a
slide.
You can add organization charts to a
presentation and format them.
You can enter text into a SmartArt graphic.
You can create and format WordArt.
You can build and format charts in a
presentation using Microsoft Excel.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
PowerPoint – Lesson 3
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You can create a table on a slide and then modify it,
using the commands available on the Table Tools
Design and Table Tools Layout tabs on the Ribbon.
You can add shapes and objects to your presentation
to add effects to the text.
You can rotate, fill, scale, or size an object as well as
change its fill or line color.
You can copy, move, and group objects on a slide.
You can add text on a slide or inside a shape by
creating a text box.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
PowerPoint – Lesson 3
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You can animate shapes on slides.
You can order visual elements on a slide and
make parts of pictures transparent.
You can insert objects on slides, including
worksheets, sounds, and videos.
You can add a header or a footer to slides in a
presentation.
Pasewark & Pasewark
Microsoft Office 2007: Introductory