New Society/Sports Club
Application Form
In addition to submitting this document, you must provide RUSU with 50 names of students who support
your proposal for a society or club. We require their names, student numbers and email addresses.
Society/Club Name
Activity Summary
Please provide a brief summary of your proposed activity / activities (max 150
words):
Activity Evidence
Before RUSU set up any society/club there are some things that need to be achieved. Some of these are
listed below under roles and responsibilities; however one of the most important things is that we need to
see you are already active. By holding informal events, meetings, training and socials we can see that
there is a need for your club/society. We need to make sure clubs and societies are sustainable. Please
attach photos, Facebook links, posters and so on, as evidence of events you have run or meetings you have
already held.
Feel free to provide details of the event/s you have already held below. Evidence must be for events
already held and you should provide details of how many people attended.
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Diversity
RUSU have a responsibility to support those societies and clubs already affiliated with us. Any new groups
must be distinct from those we already have.
How is your proposed society or club unique? (Max 150 words)
Roles & Responsibilities
Societies and clubs affiliated to RUSU have certain roles and responsibilities:
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It’s compulsory for all societies and sports clubs to elect: a President, Treasurer and Secretary and
one other position (e.g. Vice President, Social Secretary)
To keep accurate records of your finances with RUSU
That activities undertaken by your society / club must be safe and secure and, wherever possible,
must be accessible to all students
For both your committee and its members to maintain the reputation of the Union and the University
Your society / club must NOT carry out initiations as a means for members to gain credibility, status
or even entry within the society or club.
You must adhere to all RUSU policies and procedures - including agreeing to and signing a
Constitution and Behaviour Policy and completing a risk assessment
To maintain regular communication with the Student Union Hub
To hold an Annual General Meeting (AGM) and elect a new committee each year
To have at least 15 members registered with RUSU by the end of your first year. You must ensure that
all your members have paid and are registered on the RUSU database
Please explain how you intend to meet these roles and responsibilities – be as detailed as possible.
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Inclusivity
RUSU endeavours to increasingly work with minority groups.
Please describe how your proposed society/club would try to engage with minority groups. Be as detailed
as possible – answers such as, “we would be open to all”, are not sufficient.
Support
What support do you require from RUSU in order to function? e.g. hiring of facilities, transport etc. – be
as detailed as possible.
Freshers’ Fayre
Due to the number of societies and clubs, RUSU cannot guarantee you a space at Freshers’ Fayre.
How would you look to get members if you were not given a Freshers’ Fayre stall?
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Memberships
Membership Fees
Do you intend to charge a membership fee, and if so, how much?
Please describe, in as much detail as possible, the costs involved in running your society/club.
Local Community
RUSU are increasingly encouraging societies and clubs to develop positive relationships with the
community.
How could your proposed society and club fulfil this?
Convince Us!
Spaces are limited, budgets are tight; if you want to set up, you’re gonna have to fight!
Why should we say yes? (max 30 words)
Please email your completed form as an attachment to the Student Activities Team
(student.activities@rusu.co.uk), along with your 50 names in support and evidence of an event you have
already run.
You may be invited to a meeting with the Student Activities Team, once we have reviewed your
application.
If your application is successful, please note that your society/ sports club will have an assessment period
for the first 6 months. A review meeting will be held after this and a decision will be made by the Student
Activities Team as to your future.
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