Implemented by:
German BACKUP Initiative – Education in Africa
Application Form – Consultancy Mode
Consultancy Mode
Please download the Guidelines here.
Funding from the German BACKUP Initiative – Education in Africa (BACKUP Education) is available for activities related to the
application or implementation of grants
from the Global Partnership for Education
(GPE). BACKUP Education aims to
strengthen and develop the capacities of
partners.
You may send a short outline or summary
of your proposed activity to backupeducation@giz.de before you complete the
application form. We will provide feedback
on your proposal and guide you through
the application process.
Funding through the Consultancy Mode is
available for up to €50,000. The Consultancy Mode is designed to support the engagement of national and/or international
expert and advisory services in developing
and implementing national education
strategies.
Instructions
Please consult the BACKUP Education
Guidelines to prepare your application.
The guidelines are essential to a successful
completion of the application form and include a glossary with the terms and definitions used in this form. They provide advice
on activities that are eligible for funding
from BACKUP Education and for which
mode to apply.
Before you submit your application to
BACKUP Education, please notify the Local Education Group/Coordinating Agency about the request in order to ensure coordination and transparency.
Your application will be considered only if
the application form is complete and includes the required supporting documents.
Submission
Send an electronic version of the application form to backup-education@giz.de:
The BACKUP Education team will then
contact you regarding further procedures.
SECTION 1: RELEVANCE OF THE PROPOSED MEASURE FOR GPE COUNTRY LEVEL PROCESSES
1.
Title of the measure:
2.
Name of country:
3.
Name of applicant organisation/ institution:
or
regional proposal
Website link:
4.
Please provide a summary of the main components of the proposed measure (max. 150 words):
5.
Expected start date (dd/mm/yy):
6.
The proposed measure supports:
Expected end date (dd/mm/yy):
The preparation of the application for a GPE Grant
The implementation and monitoring of a GPE Grant
Not applicable
7.
Please justify the need for the proposed measure (max. 250 words):
8.
The need for the proposed measure has been identified in one or more of the following documents:
Latest Joint Sector Review Report
Capacity Gaps Assessment
Capacity Development Strategy
Country Status Report
Appraisal report of education plan
Minutes of LEG meeting
Donor Implementation Progress Report
Other:
Not applicable
Please attach or send web link to the relevant document and indicate here the respective page/chapter:
9.
Describe how the proposed measure will contribute to the strengthening of GPE country level processes in your country.
In order to answer this question, please provide details of relevant GPE grant(s) (amount in US$ and
date/year of (planned) approval, grant period, main activities, etc.).
Please explicitly state how your measure will link to the GPE grant(s) in your country.
10. If you are applying for support for a regional activity 1 that will involve more than one country, please
specify how the measure will contribute to improving GPE/ education sector processes at the national
level.
1
Please consult the BACKUP Education Application Guidelines for more guidance on regional and multi-country activities.
Application Form – Consultancy Mode
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11. BACKUP Education encourages joint-funding with other partners.
a.
Have other donor partners been contacted to support this measure?
Yes
No
If yes, who and what was the response?
If no, why not?
b.
Has your country or will your country receive funds through the following GPE Grants:
GPE Education Plan Development Grant
Grant period:
GPE Programme Development Grant
Grant period:
Not applicable
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SECTION 2: INFORMATION ON APPLICANT
APPLICANT ORGANISATION
12. Type of organisation
Government institution
(e.g. Ministry of Education)
Member organization of the national education
coalition of CSOs
Regional network of CSOs for education
GPE Africa constituency
National education coalition of CSOs
Other regional player
13. Your organisation/institution has engaged in the following:
Country Level
Regional/Global Level
Preparation of the ESP
GPE Board of Directors constituencies
Implementation of the current ESP
Other GPE groups:
Joint Education Sector Reviews
Not applicable
Meetings of the Local Education Group
Please explain your role and contribution:
Development of a national education policy
Other relevant sector engagement:
Not applicable
Please explain your role and contribution:
14. Is your organisation a member of the Local Education Group (LEG)?
Yes
No
Not applicable (if regional request)
Represented through:
15. Please provide the details of the representative from the coordinating agency:
Name:
Email:
Title:
Not applicable (if regional request)
CONTACT PERSON FOR APPLICATION
16. Surname
First Name
17. Position/title
18. Email address
19. Skype
20. Telephone
21. Full postal address
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SECTION 3: PROPOSAL DETAILS
PROPOSAL PREPARATION
 Please note that a transparent communication and consultation on the proposal with key stakeholders
is a requirement for the application.
22. Please explain how this proposal was developed and who was involved:
23. Has the application been discussed with the Local Education Group (LEG)?
Yes
No
Not applicable (if regional request)
If yes, summarise the feedback.
If no, explain why not:
IMPLEMENTATION OF MEASURE
24. Technical assistance required from:
National consultant
International consultant
25. Selection process:
Potential candidate for consultancy has been identified
BACKUP Education is requested to help identify a consultant(s)
26. Required supporting documents (check if attached):
Terms of Reference for the proposed consultancy - Draft is mandatory. Please ensure it includes information that is asked in the work plan
CV of potential consultant if already identified for the services
Documentation of selection process if potential consultant identified - Subject to review based on
GIZ rules and regulations of selection processes
Quote of selected potential consultant
Other:
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SECTION 4: SUSTAINABILITY AND KNOWLEDGE SHARING
27. Please describe how your proposed measure will contribute to national capacity development for na-
tional education processes?
28. Does your proposed measure ensure CSO participation and/or strengthening the role of CSO’s in edu-
cation sector processes? If so, please explain how.
29. Please describe how you will ensure that the outcomes and outputs of this consultancy will be used or
developed further to contribute to a sustainable change (max. 150 words):
30. Please choose one of the following:
After completion of this measure no follow-up activities and funding will be required
Follow-up activities and funding will be required after completion of this measure
The proposal includes fundraising activities
31. Please describe how and with whom you plan to share and disseminate the knowledge and products of
this consultancy (max. 150 words):
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SECTION 5: RESULTS MATRIX
 You are now required to prepare your results matrix, work plan and budget. Please use the Guidelines to prepare these tables and provide all information as detailed and complete as possible. You can submit the results matrix, work plan and the budget as Excel files using the templates below.
32. Please identify the outcome and outputs that are directly related to your measure. Please formulate specific, measurable, achievable, realistic and time-bound
(SMART) indicators. The results matrix will be used to measure progress and success of the proposed measure if funded by BACKUP Education. There can be more
than one outcome depending on your proposal. Please modify the table as needed.
Level
Indicator(s) of achievement
Source of
(please indicate measurable targets if applicable)
verification
Assumptions and Risks
Outcome:
Output 1:
Output 2:
Output 3:
Add more outputs if needed …
33. You will be required to submit a report evaluating the success of your measure. Please describe how you will monitor and evaluate your measure:
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SECTION 6: CROSS-CUTTING ISSUES
 Find further explanations on the cross-cutting issues and how to identify and describe them in regard to your proposed activities in the Guidelines. You may
find the Resource List helpful for this section.
34. Use the table below to identify the extent to which the proposed measure will consider the following cross cutting issues.
Cross-cutting issue
The proposed measure…
a.
is entirely directed towards improving this cross-cutting issue in the education sector. This is explained in
the outcome of the proposal and reflected in the results matrix.
b.
aims to achieve a specific output related to this cross-cutting issue measured by specific output indicators .
c.
considers this cross-cutting issue overall but there is no specific related indicator.
d.
Not applicable
Gender equality
Conflict/
crisis sensitivity
35. Depending on your selection in the table above, please explain how the following cross cutting issues will be integrated into the proposed measure:
a.
Gender equality (max. 150 words):
b.
Conflict/crisis sensitivity (max 150 words):
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SECTION 7: WORKPLAN
 Please specify all single activities to be undertaken with support of BACKUP Education, list them in chronological order under the respective output. Detailed
Terms of Reference (ToR’s) can be accepted in lieu of the work plan. Please ensure ToR’s include relevant information as outlined in the table below.
Activity Title and Description
Describe each individual activity.
Start date - End
date
dd/mm/yy –
dd/mm/yy
Output
Deliverable(s)
Key actors
List organisations/affiliated persons
that will facilitate implementation of
the activity.
Responsibility
for implementation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
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SECTION 8: BUDGET
 Please break down the activities listed in the work plan in all cost items related to their implementation. Please note that rates and contracting are handled by
GIZ. In case the consultancy is co-financed by you and/or other parties, please indicate the respective contributions and sources of funding. If you submit the
budget in an alternative format, please ensure all information requested is included in the table below.
Activity
Cost item
Unit cost
(in EURO)*
Amount
Total
(in EURO)*
Own
resources
(in EURO)*
Requested
financing
from BACKUP Education
Other
co-financing
(in EURO)*
Name source
of
co-financing
(in EURO)*
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Total
*Exchange rate used / date (dd/mm/yy):
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Published by:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
German BACKUP Initiative – Education in Africa
Dag-Hammarskjöld-Weg 1-5
65760 Eschborn, Germany
Tel. +49 (0) 6196 79 3267
Fax +49 (0) 6196 79 80 3267
backup-education@giz.de
www.giz.de/backup-education
In cooperation with
Swiss Agency for Development and Cooperation (SDC),
Federal Department of Foreign Affairs
On behalf of
Federal Ministry for Economic Cooperation and Development (BMZ)
BMZ Bonn
Dahlmannstraße 4
53113 Bonn, Germany
Tel. +49 (0) 228 99 535 -0
Fax +49 (0) 228 99 535 – 35 00
BMZ Berlin
Stresemannstraße 94
10968 Berlin, Germany
Tel. +49 (0) 30 18 535 -0
Fax +49 (0) 30 18 535 – 2501
poststelle@bmz.de
www.bmz.de
November 2015
Application Form – Consultancy Mode
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