OFSTED PREPARATION
Before the initial phone call
 Is your self-evaluation up to date?
In particular, update it each time you reassess progress
as you go through the year.
 Can you explain the progress that the school has
made towards its objectives?
Continue to evaluate the progress towards priorities in
the school improvement plan. Make sure that the progress
is evaluated and noted in either the SEF or the plan
itself.
Yes/no
Yes
Last updated
November
2014
Yes
Person responsible
Gillian Kemp
Gillian Kemp
For the initial discussion with the lead inspector you may be asked for the following information:
 Information on any disabled pupils
Provision Map
Information on pupils with special educational
needs (SEN)
Specifically – the current numbers on School Action,
School Action Plus and with a statement. You will also
need to know the nature of the needs of the pupils or
students with a statement of SEN.
 Details of any alternative provision for any pupil
or student

Yes/no
Yes
Last updated
1st every
month
Person responsible
Amy Craig /
Deborah Atoyebi
Yes
1st every
month
Amy Craig /
Deborah Atoyebi
Yes
1st every
month
Amy Craig /
Deborah Atoyebi
The initial phone call
During the phone call you will need to note:
Notes

The names of the inspectors, and when each will be
arriving and leaving.

When inspectors would like to meet pupils/students
and how this is to be arranged

The arrangements for feedback to teachers

Times for the start of the inspection, the end of
the inspection, meeting the Chair of governors, and
feedback to the governing body

The lead inspector’s email address

A time for a second phone call, where required
2
Yes/no
You will need to provide:
Yes/no

The school’s email address
head@cyriljackson.towerha
mlets.sch.uk
Last
updated
September
2014
Person
responsible
Nichola
July 2014
Nichola
Naomi
admin@cyriljackson.towerha
mlets.sch.uk

A list of ‘times of the day’, including
when school starts, when registers
close, break times, lunch times, lesson
times and close of the school day
Naomi holds this
information from the ‘school
planner’
After the initial phone call
Email the lead inspector the following documents:

The school’s self-evaluation
School Improvement Plan
 Behaviour and Safety / Leadership and
Management
 Teaching and Learning (Raising
Attainment Plan)
 Achievement and Standards (Data Pack)
 Timetables for the two days of
inspection with any staff or subject
codes required
Yes/no
Yes
Last updated
September
2014
Person responsible
Gillian Kemp
Yes
April 2014
Gillian Kemp
No
September
2014
Gillian Kemp /
Shoshannah
Thompson
September
2014
Nichola Ahmed /
Gillian Kemp

A staff list
Yes – Staffing
Allocation

Details of any interruptions to normal
routines
Print shared
calendar and inform
Gill of any events

Management Structure
Vicky Sykes
September
2014
3
Nichola Ahmed
/
OFSTED: Preparation Timeline
1.00pm
Take phone call and WRITE DOWN DETAILS!
1.10pm
 SEF position
 CVs of inspectors
 Logistics/Hypotheses/Requests
 Shosh to call Gill
Notify SLT 1.10 pm
Gill / Shosh
Jess, Helen, Amy and Sarah
Nichola SB /
Shosh NB
1.10pm
Send basic operational documents, such as
timetables etc., etc. and key documents such as SEF
to inspector
See list above
Gill
1.20pm
Notify Chair of Governors / GB on stand by
Gill to email to Nichola and
Gill Kemp /
Nichola to include attachment
Nichola Ahmed
Email governors up-to-date:
of the ‘SEF Summary and SEF’
within the notification to
o
Goals
o
SEF
o
SEF Summary
o
RAP
o
Sports Premium
o
Pupil Premium
o
SMSC
Print documents for the GB
o
Statutory documents
meeting in the eventing
Governors. Within the email,
please direct to GB section and
page number.
Fix 6.00 pm meeting with stand-by Governors to
update them on SEF and SDP
Gill
1.15pm
Notify all staff at lunchtime; arrange after school
briefing 1.15 pm
1.15 /
1.30pm
Notify all staff at lunchtime; arrange briefing for
MMS. NB Staffroom at 1.30pm
Sarah FS &
Comm Group SB
/ Helen 5&6 and
AEN 2 / Jess
3&4 and AEN 1
Shosh / 1&2
Vicky SB /
Debbie NB
1.30pm
Check all noticeboards and booklet stands are full
4
Shosh and Gill to meet with all
MMS staff
Lipi / Rukeya
1.30pm

Premises

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1.30pm /

Children respond to marking
1.00pm –

Record targets
2.30pm

Choose suitable reading material

Tidy classroom / pencils

Pupil Premium Children

SMSC – Collective Worship
Nichola:
Contact James and Mark grounds
Empty all recycling into bins
Check toilets and air fresheners
Health and Safety check
Nichola
Class Teachers
1.40pm

Notify Monica
1.40pm

Email all professionals involved at the school
Gill
Deborah – Speech and Language
Nichola Ahmed
Therapists and Outreach teams
/ Deborah /
Mark - Place to Be, School Nurse &
Mark Ripper
Emdad.
Nichola - Learning Partners, Mark
Perry and any absent staff.
Nichola- Ensure Levett Consultancy
are available for the days required.
1.45pm

Place a notice in the entrance to the school
Vicky to send text to parents
Vicky Sykes
and on the school website informing parents
and carers of the dates of the inspection.
There is no set format for this notice
1.50pm

Call all absent and part-time staff
1.50pm

Meet with SLT immediately and free up
afternoon for SLT as required 1.45 pm
Jess / Helen / Amy / Sarah / Shosh /
Nichola
Gill
1.50pm

Arrange a room for the inspectors’ base,
This was the PPA room last time but
I would consider one of the offices
in the ‘Community House’
Nichola Ahmed
Vicky Sykes
with arrangements for refreshments and
lunch
Vicky to arrange all refreshments,
kettle, cups, biscuits and fruit.
Provide with Versuvio menu or check
if a school lunch is required
5
/ Vicky Sykes
1.50pm

Arrange parking, where necessary
Nichola
Ahmed
2.30pm

Meet with children
2.30pm

SNR TAs check communal areas are tidy
3.45-4.00
pm

Full staff meeting after school to explain
programme and final preparations.
Distribute guidance for staff again.
Distribute Inspection activity tracking device!
SLT Meeting
4.00-5.00
pm
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Targets
Behaviour – class and lunchtime
Manners
Reading Trips and opportunities
SNR TAs
See below
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LMT
Gill
Review SIP - Headings
Data
RAP
SEF Summary
PDP- Staff Development
Actions for Reading
Pupil Premium
Sports Premium
Policies
Key Events
SMSC
Progress
Impact on quality of Teaching
Ofsted Curriculum Guidance
National Curriculum
Assessment
See – Documents required for
the Inspection below
5.00 pm
Meet with SLT at to arrange:
SLT
6.00pm
 Plan of the days & email to inspector
 Check evidence base
 Finalise Housekeeping arrangements
 Agree no-go areas for inspectors
Timetables to Shosh
All staff
6.00 pm
7.00 pm
Meet with stand-by Governors to update them on
SEF and SDP
GILL to “walk the school” with a critical eye with
Shosh and Nichola
6
Gill
Gill /Shosh
/ Nichola
7
For the morning of the inspection
You will need to provide:




A plan of the school for each
inspector
A copy of the single central record /
certificates of CP training
All logs that record exclusions,
incidents of poor behaviour, racist
incidents and incidents of bullying
Records of any routine monitoring of
the quality of teaching
Yes/no
Yes
Yes
Nichola – Behaviour /
Exclusion File
Shosh to collect
lunchtime ‘behaviour’
files
Monitoring folders
Target books – LMT

Reports of any other external;
evaluation of the school
LMT
Gill
8
Last updated
September
2014
1st of every
month
Person responsible
Nichola Ahmed
Nichola Ahmed
Gillian Kemp
/Nichola Ahmed /
Shoshannah
Thompson
Gillian Kemp
Deputy Head
Phase Leader
Induction Tutors
Post Holders
Documents that will be required during the inspection:

Create Ofsted area on the server


The school’s self-evaluation form
The school improvement plan & review


Up-to-date copies of required policies
Records of progress against the key issues
identified at the previous inspection
Review of any subjects or departments,
both internal & external
Records of monitoring of teaching
Subject/department development plans
with any reviews
An analysis of progress for the past three
years, broken down by grouping
An analysis of attainment of pupils for the
past three years, broken down by subject
and grouping
An analysis of attainment and progress of
disabled pupils
An analysis of attainment and progress of
pupils with SEN, broken down by level of
support
An analysis of attendance data for the
past three years, broken down by groups
Financial data showing proportion of
budget carried over from previous
financial year
The current attendance figures and how
these compare with the same period for
the previous year
The current exclusion data and how this
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Comment
Gill to create an area on the server to include:
 SEF Summary
 SEF
 Pupil Premium Statement
 Sports Premium Statement
 Raising Attainment Plan
 Policies (Statutory Documents & Training)
 School Improvement Plan – Behaviour and Safety /
Leadership and Management
 School Improvement Plan – Teaching and Learning Raising Attainment Plan
 School Improvement Plan - Standards and
Achievement - Data Pack
Gillian Kemp
Gillian Kemp
LMT Annotated Sections
Gillian Kemp / Nichola Ahmed
Gillian Kemp – SEF Summary
Shoshannah Thompson / Curriculum post-holders
Gillian Kemp
Gillian Kemp / LMT – annotated School Improvement
Plans
Pete Langridge - School Improvement Plan - Standards
and Achievement - Data Pack
Pete Langridge - School Improvement Plan - Standards
and Achievement - Data Pack
Pete Langridge and Achievement
Pete Langridge and Achievement
School Improvement Plan - Standards
- Data Pack
School Improvement Plan - Standards
- Data Pack
Pete Langridge - School Improvement Plan - Standards
and Achievement - Data Pack
Nichola Ahmed – Year end report
Debbie Vincent -
Pete Langridge - School Improvement Plan - Standards
9
compares to the same period for the
previous year
 Current levels of attainment and
predictions for the end of the academic
year
 Current rates of progress, broken down by
groups
 Copies of short, medium and long term
curriculum plans which show how literacy,
numeracy and ICT are promoted across
the curriculum
 An overview of the school’s curriculum,
showing how statutory requirements are
met
 Case studies of LAC, Vulnerable child,
Child with interventions, child with low
progress and child with good progress are
available
 CP Designated person / Safer Recruitment
/ Whole School training
 Policy list updates / Governor visits / GB
Training Monthly
Appraisal discussion:
 Data on the quality of teaching and
learning for all staff (excel spread sheet)
 Staff target book – support and teaching
staff
 Support plans
Behaviour Analysis
 Verbal abuse
 Physical abuse
 Low level disruption
and Achievement - Data Pack
Pete Langridge - School Improvement Plan - Standards
and Achievement - Data Pack
Pete Langridge - School Improvement Plan - Standards
and Achievement - Data Pack
Shoshannah Thompson / Curriculum Post-holders – To be
transferred to Ofsted folder on the shared area after
notification
Shoshannah Thompson / Curriculum Post-holders – To be
transferred to Ofsted folder on the shared area after
notification
Amy Craig / / Mark Ripper
Nichola / Mark
Nichola
Gill
Debbie / Vicky to collate
10
Day 1 of the inspection
8.00am
Initial Meeting with GILL /SLT
Gill
 Confirm programme
 Confirm housekeeping arrangements
 Confirm meetings with: Govs; parents
 Agree SLT shadow
 Agree lesson observations
 Agree interim feedback
 Agree reporting back process
 Agree when written draft will be received
 Agree when it needs to be returned
 Agree how to negotiate amendments
 When will school receive final draft?
 When will report be published?
 Agree no-go areas
 Agree meetings with LMT
In-depth meeting with GILL /SLT – first morning
Gill /SLT
 Keep notes of key points, especially judgements
 Check key points at end of meeting
 Challenge any issue you do not think is accurate and back
up challenge with evidence
 Agree time of feedback at end of day
Meeting with Governors
Gill / Governors

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
Chair is in charge of meeting
3-6 govs plus Gill
Keep notes of key points, especially judgements
Check key points at end of meeting
Challenge any issue you do not think is accurate and back
up challenge with evidence
Meeting with students
 School has some say over which students
 Should be introduced to inspectors
 Should know about school priorities
 GN debrief with them afterwards
Meeting with Parents
 Make sure they are briefed on key issues
 Make sure they feedback to us
Draft report sent to school:
SLT & 3 Governors check factual accuracy
11
Shosh / Amy
Rukeya / Lipi /
????
GILL
12