JEFFERSON COUNTY PUBLIC SCHOOLS
2010-2011
School Report Card (SRC)
Guide
November 1, 2011
Any questions, please contact
Susan Egan or Jennifer Westerfield
Accountability, Research and Planning
at 485-3036
THE ELEMENTS OF THE SCHOOL REPORT CARD ARE:
Kentucky law (KRS 158.6453)
A School Report Card:
A document that is to be produced by every
school and district each year and to be
made available on the Kentucky
Department of Education Website. Schools
are required to print copies of the card for
parents lacking Internet access.
Additional Information above and beyond
that in the School Report Card will be linked
to the cards on the KDE Website when it
becomes available.
See page 20 of the SRC Guide:
KDE “Open House” Website
http://openhouse.education.ky.gov/
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Regulation (703 KAR 5:140)
The Purpose of the School Report
Card is to keep parents and
community members informed
about what is going on in each
Kentucky school.
SCHOOL REPORT CARD
School Report Card Application
November 1, 2011
Login: http://apps.kde.state.ky.us/login/
•Start checking the accuracy of your data.
•Enter the narratives and data that schools are responsible for entering.
(In case of an audit please keep documentation for your records.)
•Make sure the KCCT data loaded into the school report card on November 8th belongs to your school and
the fields are loaded in the correct fields, The Data Review data has been loaded and if loaded properly,
are presumed correct.
Deadlines: KDE has not set a deadline as of yet as for the SRC “Sign-off” date. Until KDE finalizes all
data a precise deadline has not been set. At this time their goal is to have the SRC process complete and the
cards open and available by mid-December. So please, be prepared to sign-off any time around the end of
November or the 1st of December. The Accountability, Research and Planning Department will keep you
updated as to the KDE deadlines. Please start reviewing and entering your SRC data now.
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SCHOOLS WILL BE RESPONSIBLE FOR COLLECTING AND REPORTING DATA ITEMS LISTED BELOW:
What Exactly Goes in your School Report Card?
Please note there are three years of data in play:
Source data refers to the base year of the report card, assessment scores, contest results, teacher qualifications, etc. (2010-2011).
School’s contact information, council members, About Our School, etc., should be current (2011-2012).
Non-academic data is lagged one year and reports on the year prior to the base year (2009-2010).
SCHOOL ITEMS:
 Site Based Decision Making Council: (2011-2012)
 School Identification: Principals name and Email address (2011-2012)
 About Our School: (2011-2012)
 How Our School Ensures Educational Equity: (2011-2012)
 State Contest Results: (2010-2011)
 Extracurricular Activities: (2010-2011)
 Awards and Recognition: (2010-2011)
 How We Use Technology to Teach: (2011-2012)
 What We Are Doing To Improve: (2011-2012)
 School Safety Data- Whether Visitors are Required to Sign In: (2010-2011)
 School Safety Data- Whether All Parents Receive the District Discipline Code
(2010-2011)
 School Safety Data- Percentage of Classrooms Able to Access an Outside Line:
(2010-2011)
 The Percentage of Classes Taught by Teacher Participating in Content-focused
Professional Development related to the content being taught during the base
year: (2010-2011)
 Number of Students Whose Parent/Guardian Had at Least One Teacher
Conference: (2010-2011)
 Number of Parents or Guardians Voting in School Council (SBDM) Elections:
(2010-2011)
 Number of Parents or Guardians Serving on the School Council (SBDM) or its
Committees (2010-2011)
 Number of Volunteer Hours: (2010-2011)
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For detailed descriptions of ALL items refer to the
“Item-by-Item Descriptions of School Report Card
Information” sheet (When KDE releases the updated
Item-by-Item descriptions we will post on the
Accountability, Research and Planning’s website).
http://www.jefferson.k12.ky.us/Departments/AcctRes
Plan/index.shtml
JCPS (district) will report these data to KDE for you.
Student per Internet-connected Instructional Computer
Percentage of Student Computers Five Years Old or Less
Number of Students enrolled for Fifth Year in Primary
(elementary only)
Spending per Student
DO NOT make any changes on your SRC to the above
information entered by KDE, it will cause your data to be
inaccurate.
KDE WILL BE RESPONSIBLE FOR COLLECTING AND REPORTING DATA ITEMS LISTED BELOW:
Schools are responsible for reviewing and verifying that their data are accurate.
Note: When you enter the online application and locate your school, make certain first
thing the school name and grade range are correct. Be certain that the enrollment is
listed (end of year membership). If the enrollment is not listed several sections can not
be filled in.
 School Information: (2011-2012)
 School Enrollment (membership): (2010-2011)
 Readiness Assessments: (2010-2011)
•ACT EXPLORE (Grade 8)
•ACT PLAN (Grade 10)
•ACT (Grade 11)
•Norm-Referenced Test - Iowa Test of Basic Skills (grades 3 through 7)
•2009 NAEP Results for Kentucky Reading and Math
2009-2010 and 2010-2011
Kentucky Core Content Test Results (KCCT) Assessments by:
•Student Group
•% (NAPD and PD)
•KCCT Core Content
•Reading
•Mathematics
•Science
•Social Studies
•Writing On-Demand
•Grade Level
•Grades: 3, 4, 5, 6, 7, 8, 10, 11 and 12
 Other Measures: (2009-2010)
• Attendance Rate
•Retention Rate
•Dropout Rate
•Graduation Rate
•Transition Rate
 Our Learning Environment: (2010-2011)
•Safety Violations
(Note: JCPS will send data to Jackie Wisman, Director, Safe and Drug
Free Schools for verification . However, if you have a question regarding
the data ,contact the Accountability, Research and Planning at 3036 and
we will follow-up with your concern.)
Teacher Qualifications: (2010-2011)
• % of Teachers with Emergency or Provisional Certification *
•% of Core Academic Subject Classes NOT Taught by High Qualified
Teachers*
•Average Years of Teaching Experience *
•Number of Teachers certified by the National Board for Professional
Standards *
•Professional Qualification of Teachers in the School *
(*Data provided by Educational Professional Standards Board- EPSB).
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2009-2010 and 2010-2011
NCLB Accountability by:
•Student Group
•% Proficient/Distinguished (PD)
•Reading (% tested and % PD)
•Mathematics (% tested and % PD)
•Science (% tested)
•Other Academic Indicators
•Adequate Yearly Progress (AYP) Summary
•Consequences
•Title I
GETTING STARTED:
To log onto the Kentucky Department of Education’s “Web Application Login”
page, use the following address: http://apps.kde.state.ky.us/login
(If you would like to bookmark, do a “save as” onto your desktop.)
Note:
Enter User ID and
Password to access
the School Report
Card, “Data
Collection System
Application”
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If you think your account
has been disabled, or
for technical support and
content issues, please
contact Susan Egan
(WAAPOC),
in the Accountability,
Research and Planning
Department at 3036,
between 7:30 and 4:30 A.M.,
Monday – Friday.
DATA COLLECTION SYSTEM APPLICATION:
The School Report Card Data Collection System is an online application used to collect and verify data for the SRC.
From this screen you can:
Application
• Verify data
• Input data
• Make changes
Review (School Report Card)
• Review (replica of School Report Card) – Remember this will be your actual Web Based Report Card.
• Sign-Off - Once you’ve entered and verified all the information on your SRC and each section is
checkmarked, then the status of your school report card will change to “School Signoff ”, (click the
“School Signoff ” link to sign off).
When your report card has been completed, print out a copy of the report card to review and proof it
closely and thoroughly before signing off. Once you have signed off, please return the “confirmation
form” to the Research Department granting permission to sign off at the district level (You will receive the
Confirmation form in your SRC packet via PONY; also a copy of the Confirmation form can be downloaded from the
Accountability, Research and Planning Department’s Web site at:
http://www.jefferson.k12.ky.us/Departments/AcctResPlan/index.shtml
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DISTRICT MENU
From this page you will be able
to access the “Data Collection
System, application” and the
“Web Base, School Report
Card” (replica of your School
Report Card).
1. “Data Collection System,
Application”: Used to collect
and verify data (input) data/revisions, can only be
made in the “Data collection
System Application.
2. Review (Web Base, School
Report Card - a replica of your
SRC) – Review data only.
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Double click on school name to access
the application. (enter and verify data
here)
Click on PDF document to
review data in your SRC.
Click on school name to access the application.
(enter and verify data here)
After each section is check marked “This section is
finished” then the status of your school report card will
change to “School Signoff”, (click the “School Signoff”
link to sign off).
School Signoff
SCHOOL MENU
Each of the links opens a page
on which you’ll enter
information or verify
information that has been
entered by KDE or JCPS.
Each one of these pages
contains information that
corresponds to information that
will later appear on the printed
version of your report card.
If you feel any information on
your SRC is inaccurate, please
contact the Research Dept. at
3036, and we will verify the data
for you.
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SCHOOL IDENTIFICATION
•Verify that the school’s (preloaded)
information and enrollment to
ensure they are correct. You will
need to enter the Principal’s
name and Email address.
•Total Enrollment comes from the
Superintendent’s End of Year
Report and the Superintendent
signed off on the total enrollment in
that report. If the application and
the report match, it can’t be
changed. If you should have any
questions regarding your enrollment,
please contact the Research
Department at 3036. We have the
report and will verify for you.
Once you’re satisfied all the
information is accurate, click the
“Save” button, then click the box
“This Section is Finished”.
(REMEMBER TO SAVE OFTEN.)
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NARRATIVES
School Report Card Narrative Page
The sample narrative screen, shown below, includes two simple text windows.
Do not type narratives directly into the application.
It is strongly encouraged to use the KDE,
“Template for Sizing School Report Card
Narratives”, which allows you to spell check, edit to
length and copy over to the application.
Make sure each narrative is one paragraph, with no
special formatting or fancy characters. The System
is not designed to accept special characters (bullets,
asterisks, number list (any type of list), list tabs,
carriage returns, etc.)
Use, 9 pt, Times New Roman font.
Do not exceed the allotted character limit. If you
exceed the character limit the “Data Collection
application will be unable to save your work.
After typing narratives into the “Narrative
Template; you must then copy and paste each
narrative into the appropriate text box provided in
the SRC application.
Once you’re satisfied that all the
information is accurate , click the “Save
“button”, then click the box “This Section
is Finished”. (REMEMBER TO SAVE
OFTEN.)
NARRATIVE TEMPLATE
Narratives:
About Our Schools
1000 Characters
How Our School Ensures
Educational Equity (Required)
1000 Characters
Procedures in Place in Our
School for Drug and Weapons
Detection (Required)
750 Characters
Type, narratives into
Template to spell check and
edit to length, then copy over
to the SRC application.
How We Use Technology to
Teach (Required)
600 Characters
State Contest Results (Required)
475 Characters
State sanctioned competitions are to be
reported, but if children are not
participating in such competitions, then
enter as “NA” on the SRC.
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Extracurricular
Activities
475 Characters
Awards and
Recognitions
475 Characters
What we are doing to
improve.
475 Characters
ASSESSMENT
The KCCT data will be preloaded by KDE, using your Interim Performance Report (IPR) verify the scores to see if
they have been loaded correctly. The Data Review data has been loaded and if loaded properly, are presumed correct.
To verify your KCCT, NCLB, ACT (grades 8, 10 and 11), and ITBS data go to KDE’s “Open House” Website to obtain
these reports (see link below). To verify the ACT (graduate ACT ) check against reports you have received from ACT, Inc.
http://openhouse.education.ky.gov/ (see page 20).
• KCCT: Provides percentage breakdown in terms of student performance levels - novice,
apprentice, proficient and distinguished and combined proficient/distinguished (NAPD) in
reading, mathematics and science by student group and grade level (2009-10/2010-11).
•NCLB: Data disaggregated in terms of student populations(sub-groups) reporting reading
and mathematics - proficient/distinguished, percent tested and goal; (science reports only
percent tested.
• NCLB: Meeting AYP in reading and mathematics; Overall AYP; Title I; Consequences.
• Readiness Test: (ACT) EXPLORE and PLAN
•ACT (Grade 11) required: Shows two years trend of ACT data for the school.
• ACT (graduate ACT administration): Shows two year trend of ACT for the school (Class of 2011).
•NRT (Grades 3, 4, 5, 6 and 7): The Iowa Tests of Basic Skills (ITBS) scores are reported in National
Percentiles in reading and mathematics (2010-2011).
Once you’re satisfied with the scores on the assessment pages, click to checkmark “This Section is
Finished” You must check this box in order to mark the
pages Complete.
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THE OTHER MEASURES PAGE
The Other Measures page contains the School Report Card’s non-academic data. Your school
configuration determines what will appear here.
To verify the Other Measures data go to: KDE’s “Open House” Website
http://openhouse.education.ky.gov/
(see page 20).
The non-academic data is the only information in the SRC that lags one year.
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Teacher Qualifications
TEACHER QUALIFICATIONS PAGE
Most of the data will be
supplied by Education
Professional Standards
Board and will require
verification.
Remember: For the
purposes of the school
report card, the term
“teacher” excludes all
administrators, guidance
counselors and media
persons. Part time certified
staff should be reported on
a full-time equivalent basis
(FTE).
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Once you’re satisfied that all the information
is accurate, click the “Save” button, then click
the box “This Section is Finished”.
(REMEMBER TO SAVE OFTEN.)
SCHOOL SAFETY PAGE
These statistics provided by
KDE are very likely to be
correct. The district provided
the data, it has been checked for
errors, and the superintendent
has had a second chance to sign
off on them. Furthermore the
data has been provided to the
Center for School Safety for
analysis and reporting.
If you find an error, it is virtually
impossible to change unless it is
an error in data loading.
Once you’re satisfied all the
information is accurate, click the
“Save” button, then click the box
“This Section is Finished”.
(REMEMBER TO SAVE OFTEN.
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STUDENT RESOURCE PAGE
Spending Per Student Reports the
ratio of the total expenditures
(current expenses as defined by the
Federal government minus district
level expenses) divided by the
school’s average daily attendance
from the end-of-year report. (KDE
provides data)
Student /Teacher Ratio The pupil
teacher ratio is calculated using the
FTE of classroom teachers reported
to the Division of Finance on the
PSD Report. It uses the student
membership (not enrollment)
reported to the Division of Finance
on the Growth Factor Report as of
the end of the second school month.
“Teacher” shall include all regular
classroom teachers, vocational
teachers, and exceptional children
teachers, but exclude administrators,
counselors, librarians, and
supervisors. (KDE provides data)
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Number of Student
Instructional Computers in the
school to which the students
have dependable access (not
sporadic access when not
otherwise employed). (JCPS
district will provide data)
Number of Student
Instructional Computers 5
years old or less, (JCPS district
will provide data)
How We Use Technology to
Teach” (School provides
narrative)
Once you’re satisfied all the
information is accurate , click the
“Save” button, then click the box
“This Section is Finished”.
(REMEMBER TO SAVE OFTEN.
PARENT INVOLVEMENT PAGE
Type in the appropriate amounts, save
the page, and check that the section is
finished.
A couple of points to keep in mind:
*The Teacher Conference statistic
reports the number of students
whose parents or guardians had at
least one conference with either a
teacher or counselor during the base
year. Reports the number of
students, not the number of
conferences. Number cannot exceed
total number of students enrolled in
school.
SBDB – Members or appropriate
school officials in lieu of a council.
Requires the current SBDM members
be named. Contact information
(school phone number,
(Schools are responsible for
providing the data for all items on
this page.)
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Once you’re satisfied all the
information is accurate, click the
“Save” button, then click the box
“This Section is Finished”.
(REMEMBER TO SAVE OFTEN.
SBDM CONTACTS PAGE
To enter or edit your
SBDM council members,
type names and phone
numbers directly in the
fields, as shown below.
Please list the school’s
phone number for each
council member.
(Schools are responsible
for providing the data in
this section.)
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Once you’re satisfied all the
information is accurate, click the
“Save” button, then click the box
“This Section is Finished”.
(REMEMBER TO SAVE OFTEN.
PRINTING A RECORD OF THE REPORT CARD
Once you’ve entered and verified all of the information in your School Report Card, you should make
sure you’ve checkmarked each section “This section is finished”. You can tell at a glance whether a
section is completed by looking at the Section Status page. The check marks next to the Section name
will change to “green”.
The District home page, will show your report card is complete, as designated by the word “Signoff ”
listed to the right of the school name.
It is recommended that you now print out a copy of the data in the report card in order to review.
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SIGNING OFF
Once you’ve completed your report card, and marked each section “This section is finished” you’re ready to sign off on the School Report Card.
MISSION CRITICAL POINT: Until you sign off online, your Report Card is considered incomplete. KDE regulations require the superintendent
(or a designee) and the principal to sign off on the school report card. You no longer need SBDM approval,; however, the SBDM has the power to
insist on their approval, if they so act.
With new regulations the superintendent (or a designee) and the principal are required to sign off on the card to meet KDE regulation.
There are three important points to the signoff process, depending upon your role:
•The school must sign off on its School Report Card. (principal)
•The district must sign off on each School Report Card. (JCPS district)
•The district must sign off on its District Report Card. (JCPS district)
Signoff process:
1.
To sign off at the school level, you click the link called “School Signoff.”. Once you do, the “school signoff” link changes to say “Reverse
School Signoff” and another link will appear to say “District Signoff.”
•
After you have reviewed, approved and signed off on your school report card, please fax the “Confirmation Sheet” (that was sent in
your SRC packet) to the Accountability, Research and Planning Department at 6255. This grants the district your permission to sign
off at the district level.
2.
Next, the District Coordinator must click the “district signoff” link to indicate the district accepts the information in your school’s Report
Card. Once that is done, your School Report Card is considered finished.
3.
Once all the school report cards are signed off for the district and the District Report Card is
complete, the District Report Card Coordinator must click the “signoff”
link for the District Report Card.
4.
The School Report Card will no longer be mailed to parents and the Web publication will be the
conveyance or delivery of the card. Schools are required to print copies of the card
for parents without internet access.
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primary
IMPORTANT LINKS
Accountability, Research and Planning Department
School Report Card Guide and SRC packet.
http://www.jefferson.k12.ky.us/Departments/AcctResPlan/index.shtml
The Kentucky Department of Education (KDE) “Open House”
KDE Open House Website allows you to access ALL the data reports needed to review and proof your School
Report Card (SRC). It is composed of multiple applications, such as the Kentucky Student Information
System, and data from other sources, such as the state assessment system. Reports derived from these sources
are provided here for all stakeholders within the Commonwealth.
http://openhouse.education.ky.gov/
“Achievement” Link
Interim Performance Report
NCLB Report
Iowa Test of Basic Skills (Norm Referenced Test (NRT)
“Readiness For College/Career” Link
ACT EXPLORE (Grade 8)
ACT PLAN (Grade 10)
ACT (Grade 11)
“KDE Resource Room” Link
Non-Academic Data
School Report Card (from previous years)
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Jefferson County Public Schools
Accountability, Research and Planning website.
If you should have any questions please contact
our office at:
485-3036
THANK YOU
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