HERCULES OFFSHORE, INC.
JOB DESCRIPTION
Date:
Position:
Business Unit:
Status:
Location:
Reports To:
06/20/12
Administrative Assistant - HSE
Liftboat, GOM
Non-Exempt
Lafayette, LA.
HSE Manager – GOM Liftboats
Job Summary:
Provides administrative support to the Liftboats HSE Department.
Essential Duties and Responsibilities:
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Provides administrative and clerical support to the HSE Manager, GOM Liftboats & HSE Specialist
to include but not limited to the following:
Prepare PowerPoint Presentations for meetings when required
Records minutes for Liftboats HSE and Leadership meetings as well as other meetings when
required
Process Prescription Safety Glasses request
Track department’s vacation and days out
Provide assistance with travel for the department
Modify HSE information on HERO Home when requested
Monitor HSE department telephone calls
Occasionally arrange meetings and/or conference call for the HSE department
Provide assistance to other administrative staff or employees of Hercules Offshore when requested
Administer Crane Operator License issuance program while working with the Marine Coordinators
and HR to verify medical physical, and classification levels
Enter HSE data (e.g. HERO observations, incident data, man hours, etc.) into HERO Home and
HERO Tracker while working with vessels and other departments (e.g. payroll) to obtain
information
Enter data into MS Access and run reports while distributing to internal and external customers
(e.g. HSE Meetings, Emergency Drills, Incident trending / classification – type, etc.)
IS Networld & PEC premier administrator of incident data, management systems documents
uploaded, insurance certificates for all clients
Schedule Safety / Training new hire orientation training for new hires
Maintain various files for the HSE department (e.g. timesheets, OSHA logs, annual reports, etc.)
Qualifications:
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At least 5 plus year’s experience in the administrative field
Proficient in Microsoft Word, Excel, PowerPoint, Access, VISIO and Outlook
Ability to work indipently and with minimal direction
Effective team player
Speed writing or short hand skills for meeting note recording
Professional customer service skills
Profssional and courteous telephone answering skills
Keywording skills of 65 wpm a plus
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HERCULES OFFSHORE, INC.
JOB DESCRIPTION
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Proficient in numberic and alpha filing
Strong communication skills with above average grammar, spelling, verbal and written
communication skills
Ability to proofread correspondence
Knowledge of general office equipment.
Supervisory Responsibilities:
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Non-Supervisory
If supervisory responsibilities exist, describe those supervisory activities the job is responsible for
by indicating level of supervision given for each activity listed below. Place an “X” in the category
that best describes the level of supervision provided.
Supervisory
Activities
Evaluating employee
performance
Promotions
Salary increases
Hiring new employees
Discharging
employees
Disciplinary actions
Scheduling work
hours of other
employees
Coaching and
counseling
Training
Assigning work
activities
Handling employee
grievances/complaints
No
Responsibility
Provides
recommendations,
but does not make
final decision
x
x
x
x
x
x
x
x
x
x
x
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Makes
final
decision
HERCULES OFFSHORE, INC.
JOB DESCRIPTION
Date:
Position:
5/31/12
Administrative Assistant - HSE
Safety-Sensitive Position? Yes
No
Physical Requirements:
Frequency:
Bending/Stooping Kneeling
Climbing
Full Motor Capability
Hearing
High Eye-Hand Coordination
Keyboarding
Lifting – Heavy (< 50 Lbs.)
Reaching/Pulling/Pushing
Sight Acuity Far
Sight Acuity Near
Sight Depth & Color Acuity
Sitting at Video Display Terminal
Standing and/or Walking
Talking (Loud and/or Clear)
Occasional
Not Required
Frequent
Frequent
Occasional
Constant
Not Required
Rare
Occasional
Occasional
Occasional
Constant
Occasional
Occasional
Note that these physical requirements will not preclude disabled applicants who may be reasonably
accommodated under the Americans With Disabilities Act (“ADA”).
Environmental/Work Conditions:
Business Travel
Dirty/Dusty Environment
Extreme Temperatures
Fumes/Mists/Odors/Gases/Poor Ventilation
Overtime Work
Noisy Work Areas
Rotating Shift Work
Scheduled Weekend Work
Work From Elevated Position
Occasional
Not Required
Not Required
Not Required
Occasional
Rare
Not Required
Rare
Not Required
This job description in no way states or implies that these are the only duties to be performed
by the employee occupying this position. The incumbent is expected to perform other duties
necessary for the effective operation of the department.
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