ICTL for Secondary School/HSBM2012/Microsoft Access Module
SMK TINGGI BUKIT MERTAJAM
Self Access Learning Module
ICT Literacy for
Secondary School
Programme
Database
ICTL for Secondary School/HSBM2012/Microsoft Access Module
Self Access Learning Module: Microsoft Access 2007
Module 1: Introduction to Microsoft Access 2007
Module 2: Creating Table for Students Profile Database
Module 3: Students Profile
Module 4: Using Record in Database
Module 5: Create Form
Module 6: Create Report
Module 7: Create Query
Module 8: Hands-on Project
Module 9: Practical Exam
Module 1: Introduction to Microsoft Access 2007
Lesson 1: Starting Microsoft Access 2007
Lesson 2: Creating New Database File – Students Profile
Lesson 3: To Set Up Table – Design table
Lesson 4: To open existing database
Exercise
Name of Module 1: Introduction to Microsoft Access 2007
Learning Outcomes:
a.
b.
c.
d.
Students should be able to:
state the usage of application
list example which application of database is used
state the function of the features in database
create a new database
Knowledge and Skills:
a.
b.
c.
d.
e.
Students known the meaning and usage of database
Start Microsoft Access 2007
Create, Name and Save database file
Open existing database
Exit database application
Module Summary:
At the end of the module, students should be able to open, name,
save file and close database.
Activity Summary:
Activities in this module involved:
a. Starting Microsoft Access 2007
b. Naming and saving file database
c. Opening existing database
d. Exercises
Meaning of Microsoft Access
Microsoft Access 2007 (Access 2007) is a database system management (database
programs). It can store, manage, manipulate, analyze, retrieve, display or publish information
from database.
Meaning of database
A database is the computer equivalent of an organized list of information. Typically, this
information has a common subject or purpose, such as the list of employees, phonebook
guide or a classmate’s address book.
ICTL for Secondary School/HSBM2012/Microsoft Access Module
Lesson 1: Starting Microsoft Access 2007
1. Click-on the Start button, then click-on Programs, then click-on Microsoft Access
2007 (Figure 1)
Figure 1
2. Getting Started with Access
When you start Access 2007, you will see the Getting Started window In the left pane,
the template categories including the featured local templates are listed, as well as
the categories on Office Online. Templates are pre-built databases focused on a
specific task that you can download and use immediately.
Figure 2
ICTL for Secondary School/HSBM2012/Microsoft Access Module
Lesson 2: Creating New Database File
You have three main options on the Getting Started page. You can open a template
database stored locally or online, an existing database, or a blank database
1. In the Open area of the Access 2007 Getting Started Task Pane, click the Blank
Database to create a new file.
Figure 3
2. When you choose the New Blank Database option at the top of this window, you will
be prompted to rename the database. Type-in the word students profile as shown in
Figure 4.
Figure 4
3. Click Create to finish naming the database.
ICTL for Secondary School/HSBM2012/Microsoft Access Module
Lesson 3: To Set Up Table
The new database opens with one table showing as a default. It also defaults to naming this
table Table1 in both the Navigation Pane, and the Table tab itself. You will want to name
your tables based on your database design plan.
Figure 5
1. To give the table a unique name, you must first click on the Microsoft Office Button
in the upper left hand corner of the application.
Figure 6
2. Then, select Save from the menu. The Save As dialog box will appear to let you save
the table. Type the word Student Table as your new table name.
3. Click Ok to finish save the table.
ICTL for Secondary School/HSBM2012/Microsoft Access Module
4. To Close a Table, you can click the X that appears in the upper right hand corner of
the active database object window.
Click X to close the active database object
Figure 7
5. To close the Ms Access, click on the Microsoft Office Button in the upper left hand
corner of the application, then Exit Access.
Lesson 4: To open an existing database
1. Repeat Lesson 1 to open Ms Access 2007. Once you have created a
database, you will see your database in the Open portion of the Task Pane.
2. Click students profile.
Figure 8
ICTL for Secondary School/HSBM2012/Microsoft Access Module
At the end of this Module 1, you had learned how to:
i.
ii.
iii.
iv.
Create a database
Close a database
To design a table
Open an existing database
In the next module you will learn how to design table and insert data.
Exercise
Question 1
Give two examples of database that you know.
1._______________________________
2._______________________________
Question 2
Create a database named Teachers Profile. Save this file in My Document directory.