Creating a School
Safety Committee
and
Essential Training for
Staff and Students
Amber Oeltjenbruns, PHR
Human Resource and Safety Manager
Pinnacle Charter School
aoeltjenbruns@pinnaclecsi.org
Committee Creation
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Commitment
Who
What
Where
When/How Often
2014-2015
Emergency Response / Crisis
Management Procedures
Pinnacle Charter School
K-8
Building
Incident Command System
Name
K-8
Position
Extension/Direct Connect
Role
Yvonne Torres/
Janet Breceda
Corporal Jodie Christopher
Front Office
Receptionist
Federal Heights PD
1001/1000
1st Contact
Community Resource Officer
Craig Pierce
Scott Dowling
Student Services
Principal
K8 Asst. Principal
720-581-9228/
100*45686*37
2034/100*16740*45
1127/100*16740*39
Incident Commander
William Wiener
Rebecca Sieve
CJ Arellano
Amber Oeltjenbruns
Bill Rosell
Andrea Meyer-Pemble
Hope Reilly
Jessica Lindstrom
Eddee Chavez
Veronica Bustamante
Judi Adams/
Sonia Rodriguez
Executive Director
Elem Principal
MS Principal
HR Manager
Facilities Director
Transportation Mgr.
Elementary Counselor
MS Counselor
Dean Admin Asst.
Dean Admin Asst.
Nurse/
Nurse Aide
1005/100*16740*7
1014/100*16740*15
1006/100*16740*27
1013/
1016/100*16740*30
1015/100*16740*2
1123/100*16740*50
1124/100*16740*51
1126/100*16740*20
1126/100*16740*8
1022
Admin Contact
Admin Contact
Admin Contact
Evacuation Offsite Commander
Transportation Commander
Transportation Commander
Evacuation Offsite Organizer
Evacuation Offsite Organizer
Evacuation Offsite Organizer
Evacuation Offsite Organizer
Off-site Medical Response Team
Cathy Crespo
Front Office Reception
2001/2002
1st Contact
Jesus Mendez
Aiden Fleming
Rick Jensen
Todd Bittner
Rosa Becerra
Janelle Bonavida
Kara Johnson
Thornton PD
Dean
HS Asst. Principal
HS Principal
HS Admin. Asst.
HS Counselor
HS Counselor
Incident Commander
High School
2007/100*16740*46
2034/100*16740*43
2003/100*16740*3
2013/100*16740*38
2009/100*16740*31
2010/100*16740*49
Community Resource Officer
Incident Commander
Incident Commander
Admin Contact
Evacuation Offsite Organizer
Evacuation Offsite Organizer
Phone
General Emergencies
• The safety of our students is 1st priority.
• Never hesitate to call the front office in the case of a
medical emergency (ext 1000).
– Notify the health office (ext 1042 OR 1071) and
administration.
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If you see someone in the building without a staff, visitor or volunteer badge– Ask if you can assist them.
– Direct them to the front office.
– Notify a member of the Emergency Team.
If you are suspicious of an unfamiliar person or uncomfortable with a situation or
interaction– Notify an administrator immediately.
In the event of a lost or missing student– Notify an administrator immediately.
• Administration will sweep the campus, notify law enforcement, parents
and transportation when appropriate.
– Notify the front office.
General Emergencies cont.
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In the event of a weapon or bomb threat– Notify an administrator immediately with as much information to identify the
threat as soon as possible-description, location, etc.
In the event of a power failure– Remain calm.
– Keep the students in the classroom.
– Refer to Power Failure page in Emergency Book
In the event of sexual harassment and bullying behavior– Student to student intervene then notify an administrator immediately.
– Adult to student intervene then notify an administrator immediately.
– Adult to adult notify an administrator immediately.
In the event of a building tragedy resulting in serious injury or death of a student
or staff member outside of school hours– Notify an administrator immediately.
FIRE/EVACUATION
An evacuation is a response that is used when there is a need to move
students, staff and visitors from the school building to another location within
or outside of the campus. The decision to evacuate may be based on
information from law enforcement, fire department or school administration
personnel.
• Remain CALM and follow instructions.
• Move the students in a single file line.
• Take your emergency booklet and class roster (iPad) with you.
• Use the primary exit routes unless the passage is unsafe.
• Move the students to the designated safe assembly area and remain there
until instructed to move.
• Take attendance and identify any missing students as well as students that
belong to another class.
• Keep classes in single file and ordered, quiet lines.
• Hold up the GREEN cover if all of your class is present, the RED if you are
missing a student or have one assigned to another teacher.
• In the event that your class is in specials, the computer lab or the
cafeteria at the time of evacuation you must report to the evacuation
zone for that location with your roster and emergency booklet to support
the students and staff.
LOCKOUT
A lockout is a response that is used when there is a threat OUTSIDE of
the school building. It is the result of criminal activity in the
surrounding neighborhood. The building perimeter is secured and no
one is allowed to enter or leave the building. In addition, students are
brought inside from outdoor activities, exterior doors are secured and
we continue to conduct business as usual until the situation is
resolved by law enforcement.
• Remain CALM and follow instructions.
• Take role, identify and report any non-absent but missing students
to administration through the front office.
• Close and lock all outside doors and windows.
• Continue business as usual.
LOCKDOWN
A lockdown is a response that is used when there is a threat INSIDE of the school
building or on campus. It is the result of an intruder into the building with violent or
unclear intentions. Students and staff will be secured in classrooms BEHIND LOCKED
DOORS until the situation is resolved by law enforcement and building administration.
The key to remember during a lock down is “locks, lights, out-of-site!” Everyone is
empowered to call a lockdown based on individual observations and assessment of a
threat. During a lockdown, students and staff may be required to stay in a classroom
for a long period of time. In a lockdown situation you will hear the following
announcement: “THIS IS A LOCKDOWN! LOCKS, LIGHTS, OUT OF SIGHT!”
• Remain CALM and follow instructions.
• Pull any students into your classroom from the hallway or restrooms.
• Close and lock all interior doors and windows.
• Turn off the lights.
• Close all window coverings except the door window leave it open.
• Place students sitting on the floor at a 90° angle to the door out of sight of the
windows and doors.
• Make sure students are SILENT with cellphones off.
• Do not evacuate unless fire is eminent.
• Do not open the door for ANYONE!!!!
LOCKDOWN RELEASE
The lockdown will be ended by law enforcement and school administration personnel
ONLY. You will remain in your position inside the classroom until you receive
additional instructions WHEN SOMEONE UNLOCKS THE DOOR FROM THE OUTSIDE.
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DO NOT OPEN THE DOOR FOR ANY REASON-IT WILL BE UNLOCKED BY LAW
ENFORCEMENT OR ADMINISTRATION STAFF.
Remain CALM-do not panic, follow instructions.
Form a single file line at the door with the teacher at the back end leaving all
belongings behind.
Take the emergency booklet and roster with you.
Have younger students hold hands with the person in front of and behind them.
WALK, do not run to the next officer for instructions.
Take attendance and identify any missing students as well as students that belong
to another class.
Hold up the GREEN cover if all of your class is present, hold up the RED if you are
missing a student or have a student that is assigned to another teacher. Proceed to
reunification page.
REUNIFICATION/CONTROLLED
RELEASE
The reunification/ controlled release plan may be used to release students to parents
and guardians in the case of a major event (i.e. evacuation to a different site) or a
minor event (i.e. early release for inclement weather). Outlined below are the
procedures for a MAJOR incident to be followed DURING the evacuation process.
These may be scaled back for the situation as deemed appropriate by administrative
staff or an Incident Commander. Modifications may include time of dismissal, means
of transportation, use of exits, staggered release times, etc.
• Take the emergency booklet and class roster (iPad) with you to access student
information.
• Remain CALM and keep your students grouped together.
• Take attendance and identify any missing students as well as students that belong
to another class.
• Deliver the attendance list and missing student’s names to the Reunification site
director.
• If you have an injured student, you will release them to the Reunification site
director. You will stay with your class.
• Ensure special needs students are assisted.
• Provide supervision at the reunification site.
TORNADO
In the event of a tornado the best practice is “down, in and under”. A Tornado Watch
announcement means the conditions for a tornado are present. A Tornado Warning
announcement means a tornado has been sighted. Outlined below are the procedures
for a Tornado Warning.
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Remain CALM and follow instructions.
Bring students in from outside when the alarm sounds.
Pull any students into your classroom from the hallway or restroom.
Close your classroom door and windows.
Move the students away from doors and windows to an interior wall.
Line the students facing the interior wall, on their knees with head down and
hands on the back of their neck (tuck and cover position).
Await further instructions for evacuation until an “ALL CLEAR” message is received.
AFTER the threat has passed
• Take attendance and identify any missing students as well as students that belong
to another class. Report these students to the incident commander or
administration.
Child Abuse
Colorado is a mandatory reporting state which means simply that the
individual who suspects the abuse is legally responsible for making certain that the
report is made to the designated agencies immediately.
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Definition of abuse– ANY physical injury to a child caused by other than accidental means, including any injury
inconsistent with an explanation of how the injury occurred.
– Neglect which can lead to physical harm.
– Sexual molestation and exploitation.
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Who should report?
The adult to whom the child makes the statements of abuse or who witnesses
suspicious behavior or injuries legally MUST report to Social Services.
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Under the “Child Protection Act of 1987” (C.R.S. 29-3-304 – Children’s Code) All School Personnel are mandated
reporters and have a legal and moral responsibility to make a report if child abuse or neglect reasonably is
suspected.
Child Abuse –
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Reporting Procedures
The staff member should immediately notify an administrator or counselor that they will be
making the report.
Assistance with the process will be provided to the staff member by administration or
counseling while making the report if requested.
The staff member should complete the paperwork for the report that is available in the
nurses’ and counselors’ offices before placing the call. This paperwork is then forwarded to
the appropriate school counselor.
Notify an administrator or counselor immediately if you feel the student may be in imminent
danger to return home.
If the staff member is unsure about the need to report call social services for assistance in
making the determination.
– Notify the appropriate county’s social services department.
– Adam’s County Social Services (303)412-5212
Refer the student to the nurses’ office for documentation of any physical marks on the
student.
DO NOT inform the parents of the report. Social Services will investigate and inform them.
ALL INFORMATION in the matter MUST be kept CONFIDENTIAL. Please do not share the
information with colleagues, friends or family. Administration or counseling will notify
anyone with a vested interest of the situation.
Even if there are no immediate results of the report it is IMPERATIVE that each incident be
reported for documentation.
Power Outage
In the event of a power failure, the emergency generator and the emergency lighting will turn
on. We will continue to conduct business as usual until the situation is resolved. Visitors will not
be allowed to enter the building but students will be released to parents on request. Please
prepare an emergency lesson or activity that is not dependent on technology to occupy the
student’s attention.
In the event of a total power failure (when the emergency generator does not turn on
automatically) we will proceed to Shelter/Stay-In-Place status. Please follow the instructions
below.
 Remain CALM and quiet.
 Do not exit the room (Shelter).
 Instruct students to limit movement inside the room (Stay-In-Place).
 Information will be communicated from room to room by administration when it becomes
available.
 Staff members will be posted at crucial points (hallways, restrooms, etc.) with emergency
lights ASAP.
After-school Missing Student
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Call is received by reception and transferred to transportation director OR facilities director
Activate code red for all emergency team members still in the building
All team members present proceed to meet in the lobby (HS staff may be updated using the radio and
do not need to respond in person) whileo transportation verifies if the student was on the bus or not
o Grade level administrator pulls a face sheet of the student from Power School for identification
then notifies law enforcement and coordinates with parents
If the student is verified as getting onto and off of the bus transportation director OR facilities director
will immediately notify law enforcement.
Once verification that the student was not on the bus is received team members begin search of all of
the buildings including:
o All call of the student’s name over the PA
o Stepping into every classroom with students present for tutoring or activities to ask for the student
by name
o Search of all student areas-library, restrooms, cafeteria, etc.
o Stopping any large scale activity-games, practices, assemblies, performances etc. to ask for the
student by name
o Team members keep updated using the code red radio group
o Upon completion of search of assigned area, return to the lobby to await additional instructions
During school missing student protocol
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Call is received by reception.
Activate Incident Command System (ICS) using the Code Red list on radios/cell phones.
All team members --proceed to -- the lobby (HS staff may be updated using the radio and do not need to
respond in person) where assignments will be given out to staff at that time. The following will be what
assignments might be given to individual staff members:
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Check PowerSchool attendance to confirm student’s attendance.
Have teachers retake attendance to verify student’s absence.
Verify with front desk staff that student(s) were not signed out.
Grade level administrator pulls a face sheet of the student from Power School for identification then notifies law
enforcement and coordinates with parents.
If the student is verified as being in attendance and is now missing, the Incident Commander will
immediately notify law enforcement.
The Incident Commander will stay in the Lobby and wait for responding officers. The Incident
Commander will be the direct communication between staff and Law Enforcement.
Once verification that the student was in attendance is receive-, team members will be assigned duties
on how they will search, which could – include--:
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Have teachers retake attendance
All call of the student’s name over the PA
Stepping into every classroom with students present to ask for the student(s) by name.
Search of all student areas-library, restrooms, cafeteria, etc.
Stopping any large scale activity-games, practices, assemblies, performances etc. to ask for the student(s) by
name
Team members keep updated using the code red radio group
Upon completion of their assigned search of the assigned area, return to the lobby to await additional
instructions
Signature Page
• Please print this slide, sign below, and place in Scott
Dowling’s mailbox by September 22, 2014.
• By signing you are acknowledging that you have
viewed the Power Point presentation and understand
the Emergency Response / Crisis Management
Procedures for The Pinnacle Charter School K8
Building.
Printed Name: ____________________________
Signature: ________________________________
Date: _____________________