Vendor: Check one of the following:

This cost proposal is for Hardware Purchase/ Software License

This cost proposal is for Software as a Service/ Hosted System Solution
Follow the instructions in Section 1.8 of RFP # CML 12-003 for providing the costs identified here. Vendor must complete this form to show all costs associated with its proposal. Vendor may also attach detailed cost sheets, but must transfer itemized costs to this Cost Form.
To submit a complete Cost Form, enter data in each cell of the Cost Form in the columns Initial Cost and Warranty Period (Cost Form pages C-1, C-2, and C-3), and Recurring Annual Cost per year for the first five years of system operation (Cost Form pages C-4, C-5, and
C-6). Enter 0 (zero) or NA (Not Applicable) if your firm has no data value to enter in a cell.
Cost Area/ Initial Warranty Period
A.
Item
A.1.
Capital central site hardware
Central site server
Description Cost (in months)
A.2.
A.3.
A.4.
B.
B.1.
B.2.
B.3.
B.4.
C.
C.1.
C.2.
C.3.
Central site web server (if quoted)
Central site testing/training server
All other central site hardware
Subtotal, Central Site Hardware
Operating system
Operating system license purchase
Operating system staff “seat licenses” per Appendix A 2013 levels
Additional OS seat licenses, per 10-license “package”
All other OS charges
Subtotal, Operating System
Database Management System
Database Management System (DBMS) license purchase
DBMS staff “seat licenses” per Appendix A 2013 levels
Additional DBMS seat licenses, per 10-license “package”
C.4. All other DBMS charges
Subtotal, DBMS
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-1

Appendix C: Cost Form
Vendor: Check one of the following:

This cost proposal is for Hardware Purchase/ Software License

This cost proposal is for Software as a Service/ Hosted System Solution
Cost Area/
Item
D.6.
E.
E.1.
E.2.
E.3.
E.4.
E.5.
D.
D.1.
D.2.
D.3.
D.4.
D.5.
E.6.
F.
F.1.
F.2.
F.3.
Description
Library System Software and Special Purpose Hardware
License costs for all library system features and functions
Staff “seat licenses” for library system, per Appendix A 2013 levels
Additional system software seat licenses, per 10-license “package”
Third party products to operate library system (report generator, etc)
Any special purpose library system hardware (voice notice, ADA, etc.)
All other library system software and special purpose hardware costs
Subtotal, Library System Software and Special Purpose Hardware
Vendor Services; Installation, Training, Planning
System hardware installation
Vendor software installation
System operator training
Staff training on library system features and functions
Vendor planning assistance in system use
All miscellaneous vendor service costs
Subtotal, Vendor Services
Data Conversion, Authority Control, and Other Data Services
Conversion of bibliographic, authority, and circulation data
Preparation and delivery of authority control processing
All other data conversion, services conversion, and data services
Subtotal, Data Conversion Services
Initial
Cost
Warranty Period
(in months)
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-2

Appendix C: Cost Form
Vendor: Check one of the following:

This cost proposal is for Hardware Purchase/ Software License

This cost proposal is for Software as a Service/ Hosted System Solution
Cost Area/
Item Description
Totals Carried Forward:
A.1 – A.4, Central site hardware
B.1 – B.4, Operating system
C.1 – C.4, DBMS
D.1 – D.6, Library system software & special purpose hardware
E.1 – E.6, Vendor services
F.1 – F.6, Data conversion, services conversion, and other data services
Grand Totals, Initial Cost
Initial
Cost
Warranty Period
(in months)
G.
G.1.
Discount(s)
Less any discount(s) offered
Final Initial Cost
Complete your cost proposal by entering annual recurring costs on pages C-4, C-5, and C-6, and by signature of authorized corporate official on page C-6.
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-3

Appendix C: Cost Form
Vendor: Check one of the following:
B.3.
B.4.
C.
C.1.
C.2.
C.3.
C.4.
A.
A.1.
A.2.
A.3.
A.4.
B.
B.1.
B.2.

This cost proposal is for Hardware Purchase/ Software License

This cost proposal is for Software as a Service/ Hosted System Solution
Follow the instructions in Section 1.8 of RFP # CML 12-003 for providing the costs identified here. Vendor must complete this form to show all costs associated with its proposal. Vendor may also attach detailed cost sheets, but must transfer itemized costs to this Cost Form.
To submit a complete Cost Form, enter data in each cell of the Cost Form in the columns Initial Cost and Warranty Period (Cost Form pages C-1, C-2, and C-3), and Recurring Annual Cost per year for the first five years of system operation (Cost Form pages C-4, C-5, and
C-6). Enter 0 (zero) or NA (Not Applicable) if your firm has no data value to enter in a cell.
Cost Area/
Item Description
Recurring Cost
Year 2
Recurring Cost
Year 3
Recurring Cost
Year 4
Recurring Cost
Year 5
Capital central site hardware
Central site server
Central site web server (if quoted)
Central site testing/training server
All other central site hardware
Subtotal, Central Site Hardware
Operating system
Operating system license purchase
Operating system staff “seat licenses” 2013 levels
Additional OS seat licenses, per 10-license “package”
All other OS charges
Subtotal, Operating System
Database Management System
Database Management System (DBMS) license purchase
DBMS staff “seat licenses” per Appendix A 2013 levels
Additional DBMS seat licenses, per 10-license “package”
All other DBMS charges
Subtotal, DBMS
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-4

Appendix C: Cost Form
Vendor: Check one of the following:

This cost proposal is for Hardware Purchase/ Software License

This cost proposal is for Software as a Service/ Hosted System Solution
E.
E.1.
E.2.
E.3.
E.4.
E.5.
E.6.
F.
Cost Area/
Item
D.
D.1.
D.2.
D.3.
D.4.
D.5.
D.6.
F.1.
F.2.
F.3.
Description
Library System Software/ Special Purpose Hardware
License costs for all library system features and functions
Staff “seat licenses” for library system, 2013 levels
Additional system software seat licenses, per 10-license
“package”
Third party products to operate library system
Any special purpose library system hardware
All other library system software/ special purpose hardware costs
Subtotal, Library System Software/ Special Purpose
Hardware
Vendor Services; Installation, Training, Planning
System hardware installation
Vendor software installation
System operator training
Staff training on library system features and functions
Vendor planning assistance in system use
All miscellaneous vendor service costs
Subtotal, Vendor Services
Data Conversion, Authority Control, and Other Data
Services
Conversion of bibliographic, authority, & circulation data
Preparation and delivery of authority control processing
All other data conversion, services conversion, and data services
Subtotal, Data Conversion Services
Recurring Cost
Year 2
Recurring Cost
Year 3
Recurring Cost
Year 4
Recurring Cost
Year 5
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-5

Appendix C: Cost Form
Vendor: Check one of the following:

This cost proposal is for Hardware Purchase/ Software License

This cost proposal is for Software as a Service/ Hosted System Solution
G.
G.1.
Cost Area/
Item Description
Totals Carried Forward:
A.1 – A.4, Central site hardware
B.1 – B.4, Operating system
C.1 – C.4, DBMS
D.1 – D.6, Library system software/ special purpose hardware
E.1 – E.6, Vendor services
F.1 – F.6, Data conversion, services conversion, and other data services
Grand Totals, Annual Costs
Discount(s)
Less any discount(s) offered
Final Cost, Annual Recurring Costs
Recurring Cost
Year 2
Recurring Cost
Year 3
Recurring Cost
Year 4
Recurring Cost
Year 5
Signature here guarantees that these are complete and final costs for vendor’s proposal under Columbus Metropolitan Library Request for Proposals: Integrated
Library System, RFP # CML 12-003.
Signature of corporate or company official authorized to provide and guarantee these costs.
Printed Name
Date
Title
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-6

Appendix C: Cost Form
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-7

Appendix C: Cost Form
Vendor:

Our firm is submitting cost quotes for Materials/ Facilities Booking software per Section 3.12 of RFP CML # 12-003 (pages C-8 and C-9 of Cost Form)

No optional products offered
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-8

Appendix C: Cost Form
Vendor:
In this part of the Cost Form, vendors may offer pricing for optional software functionality per RFP Section 1.8.6. Vendors are not required to propose and quote the optional software. The Library may or may not elect to purchase such an option, should the Preferred Vendor have quoted such options in its proposal. To quote costs for these elements, enter data in each cell of the Cost Form in the columns Initial Cost and Warranty Period (Cost Form page C-8), and Recurring Annual Cost per year for the first five years of system operation (Cost Form page C-9). Enter 0 (zero) or NA (Not Applicable) if your firm has no data value to enter in a cell.
Cost Area/
Item Description
Initial
Cost
H.
H.1.
H.2.
H.3.
Materials/ Facilities Booking Software
License costs for system software
Staff “seat licenses” for software per Appendix A 2013 levels
Additional seat licenses per 10-license “package”
Warranty Period
(in months)
H.4.
H.5.
H.6.
Third party products necessary to operate and use the software
Vendor software installation
Staff training on features of this function
H.7.
H.8.
H.9.
Vendor planning assistance in function/module use
All miscellaneous vendor service costs
Less any discount(s) offered
Total, Materials/ Facilities Booking Software
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-9

Appendix C: Cost Form
H.5.
H.6.
H.7.
H.8.
H.9.
Vendor:
Cost Area/
Item
H.
H.1.
H.2.
H.3.
H.4.
Description
Materials/ Facilities Booking Software
License costs for system software
Staff “seat licenses” for software at 2013 levels
Additional seat licenses per 10-license “package”
Third party products necessary to operate and use the software
Vendor software installation
Staff training on features of this function
Vendor planning assistance in function/module use
All miscellaneous vendor service costs
Less any discount(s) offered
Total, Materials/ Facilities Booking Software
Recurring Cost
Year 2
Recurring Cost
Year 3
Recurring Cost
Year 4
Recurring Cost
Year 5
Signature here guarantees that these are complete and final costs for vendor’s proposal for Optional Products and Services under Columbus Metropolitan Library
Request for Proposals: Integrated Library System, RFP # CML 12-003.
Signature of corporate or company official authorized to provide and guarantee these costs.
Printed Name Title
Date
© Joseph Ford and Associates, Inc.
Columbus Metropolitan Library, RFP # CML 12-003: Integrated Library System Page C-10