Test Coordinator Training
Winter 2016
PARCC Technology
What’s New for 2016
• The Student Registration and Personal Needs
Profiles (SR/PNP) are combined into a single
file.
• Use of TestNav App required
• TCs must session ALL students with a specific
TA on a particular day and time.
• Seal codes are no longer required for CBT.
• Test Administrators must log in to PAN to start
test sessions AND unlock/lock test units.
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PARCC Training Modules:
https://parcc.tms.pearson.com
You will need to register to use this site.
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Technology Readiness
http://parcc.pearson.com/technology-setup
Supported Devices & Operating Systems
Device
Windows PC
Apple MacIntosh
Apple iPad
Operating system
Windows: 7, 8, 8.1, 10*
Linux Fedora 21, 22;
Ubuntu 12.04, 14.04
OS X: 10.7, 10.8, 10.9,
10.10, 10.11*
Download the app
From TestNav
downloads
Chromebook
iOS 8.3, 8.4, 9.0*, 9.1* From the App Store
Chrome OS 44 or
From Chrome Web
higher
Store
Android Devices
Android 5.0 Lollipop
From Google Play
http://download.testnav.com/
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PearsonAccess Next
Live Site: https://nm.pearsonaccessnext.com
Day at the PARCC Training Site: http://trng.pearsonaccessnext.com
PearsonAccessnext
PED Responsibilities
Steps PED performed to prepare for PARCC
Assessments:
1. Import initial Organization and Org
Participation files
2. Create the initial User Accounts for PEDapproved test coordinators
3. Import Student Registration File
PearsonAccess Next –
Home Page
User Accounts in PearsonAccessnext
User Accounts – Base Roles
• Base Roles:
• State Role – Assigned to state-level user accounts.
• LEA/District Test Coordinator – Assigned to LEA/District Test Coordinator
user accounts.
• School Institution Test Coordinator – Assigned to School Test Coordinator
user accounts.
• Technology Coordinator – Assigned to users who will support technology
for computer-based tests.
• Test Administrator – Assigned to users who will administer computerbased tests.
New Mexico DTC Add-on Roles
• Organization Role–Allows user to create and modify organizations within
PearsonAccessnext.
• Request Additional Order and Approve Additional Order Roles–Allows user
to place and approve additional orders.
• Delete Student Role–Allows user to delete students from PAN.
• Sensitive Data Role–Allows user who will be able to view and edit Student
Sensitive Data.
• Student Test Update Role–Allows user to update student Not Tested
Code/Reason and Void PBA/EOY Score Code/Reason after testing.
• Rejected Student Test–Allows user to view & resolve rejected paper tests.
• Published Reports Role–Allows user to access published reports.
Support for User Accounts
• View the USER ACCOUNTS TRAINING MODULE at
https://parcc.tms.pearson.com
• PARCC Customer Support agents:
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–
–
•
Can reset passwords
Can Unlock accounts for LEA Test Coordinator accounts
Cannot create accounts
Cannot lock/unlock accounts other than LEA Test Coordinator accounts
Cannot update email addresses
Cannot delete/undelete accounts
State users can:
– Create new LEA Test Coordinator accounts
– Contact gabriel.martinez3@state.nm.us if you are PED-approved DTC/STC and
don’t yet have a PAN user account
Student Registration/Personal Needs Profile
• The Student Registration/Personal Needs Profile (SR/PNP)
contains student demographic data, test-specific information
and assessment accommodations.
• SR/PNP data can be reviewed and edited either through the
PAN user interface or through a file import.
• For 2015-2016, one import/export file includes all data.
PED Demonstration
1. Review students pre-registered by PED in the PearsonAccessnext
User Interface
2. Change test assignment(s) or PNP information on Manage
Student Test screen
3. Switch student from one school to another (within district
transfer)
4. SR/PNP file (necessary for transfers from other NM districts)
a. Export from PAN
b. Edit in Excel
c. Import into PAN
Test Sessions
NO SEAL CODES!
• New for Spring 2016, the Test Administrator is
responsible for unlocking test units.
• The Test Administrator is responsible for
locking each test unit BEFORE leaving the test
room.
• NO TEST SESSIONS ARE TO BE LEFT UNLOCKED
WHEN THE UNIT IS COMPLETE.
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Students in Sessions Screen
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Starting a Test Session – Role Play
• At your table, assign a Test Coordinator, Test Administrator,
and Student(s)
• TCs and TAs:
• Log into Training Site https://trng.pearsonaccessnext.com
• Log into NM PED SANDBOX SCHOOL
• Start Session and unlock Unit
• Access Student Testing Ticket and provide student(s) TestNav log in
credentials
• Understand the testing status indicators
• Resume student’s test
• Understand how a student should exit a test
• Stop test sessions
• Mark test complete
• Student(s):
• Download and install TestNav App; log-in to practice test
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Online Test Sessions--Discussion
• Discuss how to manage in PAN:
– Test Interruptions
– Makeup Testing
• Homework: Review PearsonAccessnext Training
Module “Students in Sessions”
• Incorporate new Test Session procedures into
TA training
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Technology To Do List
• Monitor PARCC technology bulletins at
http://parcc.pearson.com/bulletins/
• Install TestNav app on every testing device
• Create a proctor cache in each school
– Run the SystemCheck Tool
– configure TestNav in PAN
• By January 15, 2016, you should have:
– Verified/updated district and school shipping and contact
information
– Confirmed PED’s test registrations:
• Finalize registrations for Paper-based Testing, including Large Print,
Braille, and Paper-based Testing in Spanish (Math only)
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Technology To Do List, Day at the PARCC
• Day at the PARCC will be February 10, 2016
• Download Infrastructure Trial Guide from:
http://avocet.pearson.com/PARCC/Home
• Train Test Administrators and Proctors
• In PearsonAccessnext training site:
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Create Sample Students and set PNPs (accommodations)
Confirm Test Administrator accounts are active
Set up test sessions
Precache tests
Check that accommodated form assignments are correct
(Revise PNP and re-cache, if necessary)
Print Student Testing Tickets
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Technology To Do List
(continued)
• No later than April
1, 2016 (no kidding):
– Assign/validate all online test registrations in PAN.
– Create online test sessions and precache tests
– Finalize PNPs and validate form assignments to ensure
correct accommodations and accessibility features*
*Education teams should use “PARCC LOCAL EDUCATOR PLANNING TOOL
FOR ACCOMMODATIONS AND ACCESSIBLIITY FEATURES” to identify AF&As
http://ped.state.nm.us/ped/NMPARCCindex.html
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Final,
Important
note:
Data Quality
Matters!
Every test must have a valid owner or it becomes discarded:
• Valid state student ID (STARS ID – not local ID, BIE ID, or SSN)
• Exactly 9 digits (not 8 digits, not 10 digits, not blank)
• Middle initial is vital for misidentified students
• Date of birth must be accurate – DON’T GUESS
Post Test Activities
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•
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•
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Return Test Material (PBT)
Resolve Rejected Student Test Alerts (PBT)
Mark Tests Complete and Stop Sessions (CBT)
Update Not Tested and Void Test Score
Delete Unconsumed Test Registrations (CBT
and PBT)
• Transfer Test Attempts between Student
Records (State Users Only)
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PARCC Support
Contact PARCC Support for assistance:
• Online Support and Resources:
http://parcc.pearson.com/support
• Call Toll Free: 1-888-493-9888 (4:30 am–5:30 pm MT,
Mon.–Fri.)
• Email: PARCC@support.pearson.com
Support: PED
Gabe Martinez PearsonAccess
next
Gabriel.Martinez3@state.nm.us
Michael Fitzgerald PARCC Administration and Procedures
Michael.Fitzgerald@state.nm.us
Dottie Arnao PARCC Accommodations
Dottie.Arnao@state.nm.us
Questions about
PARCC
Technology?