DAY 7:
MICROSOFT EXCEL – CHAPTER 4
Sravanthi Lakkimsetty
Sravanthi.lakkimsetty@mix.wvu.edu
Sept 9, 2015
REMINDERS
• The Homework #1 is due on Friday 9/11/2015 by
11.59pm.
• Grades for MyITLab Lesson A is due on will be posted
soon on the CS101 Website. You will get an email
informing the same.
• The Homework #2 will be uploaded today on my website
and is due on 18, Sept 2015.
• MyITLab Lesson A late submissions are due November
30 and you will get only 50% of the credit for the late
submission.
• MyITLab Lesson B is due on 14, Sept 2015.
HOMEWORK # 1
• After the 11:59 pm, any submission is counted as being 1 day
late. For each late day, 20% penalty will be given
• If you submit late, you have to notify me by email.
• You can attempt to submit your assignment multiple times
before the due date, but only the LAST submission will be
graded.
DATA FILES
• You will have to first download the data files. Do not try
to open the files by double clicking on them.
• Save the files
• Extract/Unzip the data files to a location in your
computer.
• Need not open xml files outside Excel.
MICROSOFT EXCEL – CHAPTER 4.
LARGE DATASETS
• A large dataset can be difficult to read
• Use arrow keys and scroll bars to navigate
• Use Go To command ( F5 or Ctrl+G)
FREEZING ROWS AND COLUMNS
• Freezing keeps rows and columns visible during
scrolling
• View Ribbon  Freeze Panes
Option
Description
Freeze Panes
Keeps both rows and columns above and to the left
of the active cell visible.
Freeze Top Row
Keeps only the top row visible.
Freeze First
Column
Keeps only the first column visible.
PRINTING LARGE DATASETS
• Select the range you want to print
• GO to “page layout” ribbon  Select Print Area
in the Page setup group
• Page Breaks
 dashed blue line indicates automatic page break
 Solid blue line indicates manual page break
• Print Titles
EXCEL TABLES
• A Table is a structured range of related data formatted to
enable data management and analysis
• Excel tables offer many features not available to regular
ranges
TABLE DESIGN
• A field is an individual piece of data
– Field names appear in the top row as column headings
– Field names should be short, but descriptive
– Each column represents a field
• A record is a complete set of data for an entity
– Each record is listed in a row of the table
– Do not insert blank rows in the table
– Each record has something unique about it
MANAGING TABLES
•
•
•
•
•
•
Create table
Delete and add fields
Add, Edit and Delete records
Remove the duplicates
Apply a table style
Convert a table to range
SORTING DATA
• Excel allows you to sort a spreadsheet by alphabetical
or numerical or chronological order.
• Records can be sorted in ascending or descending order
• Sorting arranges records in a table
– Sort on one column
– Sort on multiple columns
SORTING BY ONE COLUMN
• Excel offers several ways to sort a single column
Data type
Options
Explanation
Text
Sort A to Z
Arranges data in alphabetical order.
Sort Z to A
Arranges data in reverse alphabetical order.
Sort Oldest to
Newest
Displays data in chronological order.
Sort Newest to
Oldest
Displays data in reverse chronological order.
Sort Smallest to
Largest
Arranges values in sequential order.
Sort Largest to
Smallest
Arranges values in descending order.
Dates
Values
SORTING BY MULTIPLE COLUMNS
• Multiple level sorts permits differentiation among
records with duplicate data in the first sort
CREATING A CUSTOM SORT
• A custom sort can be
created to arrange
values in a customized
fashion
FILTERING DATA
• Filtering is the process of displaying only
records that meet specific conditions
 Apply text filters
 Apply number filters
 Apply date filters
 Apply custom filter
 Clear filters
STRUCTURED REFERENCE
• It is a tag or use of a table element such as a field
heading, as a reference in the formula.
• These are similar to the formulae that we discussed
earlier.
• Can be used only inside a table
• They always start with [
SHEET REFERENCES
• You can reference data from another sheet just like you can
reference data from your current sheet.
• Flip to the new sheet in the file
• For example, In cell B1 type
=AVERAGE(
• For entering the Range Switch to the previous sheet and select a
range and hit enter while you are on the same sheet
• Then cell B1 in new sheet should become
=AVERAGE(’Employee Info’!D2:D10)
• Repeat the same process for Total Salaries
TOTAL ROW
• A total row appears as the last row of a table to display
summary statistics, such as Sum, Max, Min, Average etc.
LOCKING /UNLOCKING A WORKSHEET
• If a worksheet is “protected” , meaning that the locking
property is on, then all cells are locked and no data can
be entered.
• Locking a worksheet
– Home ribbon -> Cells group -> Format Cells ->
Protect sheet…
– Enter a password (twice)
– Click OK
• Unlocking
– Home ribbon -> Cells group -> Format Cells ->
Unprotect sheet…