Welcome to the
Texas Tech
Online Recruiting System
Applicant Tutorial
Online Recruiting System Training
for
Texas Tech Applicants
This presentation will take approximately 20 minutes.
Click on your mouse to go to the next slide
OR click on the
box at the bottom of each page.
To go back a slide,
click on the
box.
Section 1:
Getting Started
After reviewing this tutorial, you will be able to use the system to:
1) Learn about opportunities at Texas Tech
2) Complete an application for employment
3) Apply for specific position(s)
4) Attach a resume or other document to your application for each
position
5) Sign up to receive emails when new openings are posted that may
be of interest of you (entirely optional)
6) Log in to the site to view your status for each position to which
you have applied
Items To Gather Before Beginning Your Application:
1) Your complete education, reference, and employment information
2) An electronic (either Microsoft Word or PDF) copy of any document (such
as a resume) you wish to attach to your application.
Helpful Hints:
1) Do not use your browser's "Back", "Forward" or "Refresh" buttons to
navigate the site. This may cause unexpected results, including loss of data
or being logged out of the system. Please use the navigational buttons
within the site.
2) To protect the security of your data, the system will log you out if it detects
no activity for 30 minutes. This will cause ALL the data you entered during
that session to be lost. Please do not leave your computer for more than
30 minutes while completing your application for employment.
Now, You’re Ready To Begin The Tutorial!
STEP 1 – Creating Your Login ID
Click the “Create Application” link
to select a User Name and
Password and to create your
application.
Creating
YourLogin
Login
(cont.)
Creating your
IDID
(cont.)
111111111
Samplename
Enter your SSN
Create a User Name
********
********
Or click here to
cancel.
Create a password – you will type
this word twice, but only *** will
appear to protect your security
After typing your
information, click the
“continue” button to go
to the next page.
Creating Your Login ID (cont.)
Type a question to
which you will
easily remember
the answer.
what is my pet’s name
Type the answer
here.
Spot
Click here to go to
the next page.
Creating Your
Creating
Yourapplication
Application
This process consists of five
separate “pages” (or web pages)
of information. Each page will also
have information that you may
need to “scroll down” to access.
To scroll down the page, use your
mouse and the “scroll bar” here (or
simply press the “Page Down” key on
your keyboard.
Creating Your Application (cont.)
Once you have completed this section,
click here to go to the next page.
Creating Your Application – Voluntary Information
The first screen displays our Voluntary
Demographic Data screen. The information in
this section is voluntary, but is greatly
appreciated – your information will remain
anonymous and is used for reporting
purposes only.
The information you enter on this
screen will have absolutely no bearing
on any employment-related decision.
When ready, click the Continue to Next Page
button to continue your application.
Creating Your Application (cont.)
Page 1 displays our Contact Information
screen, where you enter your name,
address, and other similar information.
Questions with asterisks next to
them are required questions and
must be answered to continue to
the next screen.
Error Messages
If you’ve forgotten to complete any
“required fields,” you will get an
error message at the top of the
page.
Error Messages (cont.)
The “required fields” that you
need to complete will be
highlighted in yellow.
Once you have corrected each question click
at the bottom of the screen to proceed to the next
section.
Creating Your Application – Education
On Page 2, you will list your
educational experience.
Creating Your Application – Education (cont.)
Once you have entered all of
your education entries, click
here to go to the next page
NOTE: you can click “RETURN TO PREVIOUS
PAGE” at any time to go back to a previous
section.
Creating Your Application - Employment
On Page 3, you will list your
Employment History.
If you do not have complete
access to your employment
history information, please
gather it before beginning this
process.
Creating Your Application – Employment (cont.)
Once you have entered all of
your employment entries, click
here to go to the next page
NOTE: you can click “RETURN TO PREVIOUS
PAGE” at any time to go back to a previous
section.
Creating Your Application - References
On Page 5 you will list your
license and certification
information.
Creating Your Application – Page 7
Page 5 - Click the “Preview
Application” link to review
your application.
Reviewing Your Application
After clicking “Preview
Application”, a new “window”
will open on your computer
screen displaying your
completed application.
Reviewing Your Application (cont.)
NOTE: at the bottom of the
application preview screen
you will notice a place for
your signature. You will only
need to sign an actual
paper copy of your
application if selected for an
interview and/or if you are
hired.
When finished, click here to
close the preview window.
The Online ‘Consent’ Form
You will electronically “sign”
your application by clicking
here.
Then click here to save your
application as is.
Or click here to go back and
make corrections.
Search Postings
After finishing your application,
you will automatically be taken
to a search postings screen, so
you can apply for open
positions.
Optional Feature:
To be notified by email when
new openings are posted that
may either be of interest to
you, or match at least one of
your skills, please click the
Create Job Profile link. You
must have a valid email
address to use this feature.
Note:
You do not have to complete
an application to use this
feature.
Creating Your Application – Voluntary Email Notification (cont.)
This feature is entirely
optional, and in no way
affects your consideration for
any position, nor does it
automatically apply you to any
position.
You still must apply directly for
any position in which you wish
to be considered.
Creating Your Application – Voluntary Email Notification (cont.)
When finished entering your
information, click Save Job
Profile.
Section 2:
Applying for a Position
Step-by-step instructions
on how to apply for positions
Now that you have completed
your application, it’s time to
begin applying for position(s).
Step 3: Applying For A Position
You begin the process by
searching for a posting.
You can search categories using
a “drop-down” box.
Applying For A Position (cont.)
Using the “drop-down” box, you can
see a list of items to choose from.
For this tutorial, we will search
on “Any.”
Applying For A Position (cont.)
Select “Any” and click “SEARCH”
to bring up a list of all open
positions.
Applying For A Position (cont.)
Click “VIEW” to see the Position
details.
Applying For A Position (cont.)
To apply for this position, click
here.
The Position details are listed
here.
Answering Supplemental Questions
Answer any supplemental
questions here. Note: not
every position will have
supplemental questions.
Answering Supplemental Questions (cont.)
Just as when you initially
created your application, you
will electronically “sign” your
application by clicking here.
Then click here to save your
application to this position.
Or click here to cancel applying
to this position.
Attaching Your Resume
Some positions will ask for you
to attach a resume, cover letter,
or other document to your
application. If you wish to do
so, click “Attach” next to the
relevant Document Type.
In order to attach a document,
you will need to have saved it in
an electronic format such as a
Word document or a PDF file
(see next slide).
To apply without adding a
resume. Click here.
Attaching Your Resume (cont.)
Click here to search your
computer’s hard drive or a
floppy disc.
Or, copy and paste the text of
your document here. Note that
using this Paste box will not
preserve the formatting of your
documents (fonts, etc.)
Attaching Your Resume (cont.)
A pop-up screen will open and you
can search for your resume.
For example - Double click
on 3 ½ Floppy A: to
search a disk.
Select the
location of
your file
Attaching Your Resume (cont.)
Click on the file name of
your resume
Then click “Open” here
Attaching Your Resume (cont.)
Confirm your attachment by
clicking “Attach” here.
Attaching Your Resume (cont.)
Click “Confirm Attaching
Document” here.
Attaching Your Resume (cont.)
To attach additional documents,
click another Attach link for the
relevant document. To complete
applying, click the “Finished
Attaching Documents” button.
In this example, we will click
“Finished Attaching Documents.”
Completing Your Application
CONGRATULATIONS!
You’ve just applied for a
position. Please write down
your confirmation number.
Click ”OK” and you can see
the positions for which you
have applied.
Managing Your Positions
You can see the status of your
applications and review your
application to each position on
this screen.
Managing Your Positions (cont.)
You can view the status of all selfnominations by clicking the “Manage
Jobs” link any time you login.
Managing Your Positions (cont.)
To apply for additional positions, simply
click Search Postings and follow the
exact same process as before.
Note you will NOT have to reenter your
entire application information.
You will only need to answer any
questions associated with that position,
and/or attach another document
(resume, cover letter, etc.).
Whenever you return to the
Online Recruiting System, just
login using your User Name and
Password.
If you forget your PASSWORD,
click here. Your secret question
will be displayed for you to
answer.
If you forget your USER NAME,
call the Recruiting Office at
(806)742-3851 for University
positions or (806) 743-2865 for
Health Science Center positions.
Frequently Asked Questions
Q I already have a application on file prior
to when this system was made
available. Do I have to enter a new
application?

Q Can I attach a resume to my
application?
 After completing the application, you will
then be allowed to apply for positions. Each
time you apply for a position, you will be
asked if you would like to attach a resume.
Yes, you will have to submit a new
application.
In order to attach a resume, you will need
to have your resume in an electronic format
such as Word or a PDF file. If you do not
have your resume in one of those formats,
you can copy and paste your resume in from
another word processing program. You will
have to download your resume into the new
Texas Tech Online Recruiting System.
Q Do I have to resubmit a new application
every time I need to make changes or
additions?

The new online application will allow you
to update and change your information at
any time using your own user name and
password.
Q Does everyone have to fill out an
application?

Yes, the new Texas Tech Online
Recruiting System has required fields
that must be completed by everyone.
Also, the application asks for important
information that may not be included on
a resume.
Q
Can I use more than one resume?
 Yes, you can submit a new resume for
each position you apply for. The system will
hold onto several versions of your resume,
which can be attached to subsequent selfnominations. You will also be able to view
the resumes you have on file.
(More)
Frequently Asked Questions (cont.)
Q Can I still submit a cover letter?
 Yes, you can submit a cover letter for
each position you apply for. The system
will hold onto several versions of your
cover letter, which can be attached to
subsequent applications.
Q Can I apply for positions online?
 Yes, this is an online nomination
system that requires you to apply for
positions online.
Q Can I apply for positions on the
telephone?

No, the new Texas Tech Online
Recruiting System will not allow for
telephone self-nominations. Instead, you
will be required to apply online only.
Q Can I still go to the Recruiting Office
to apply for Positions?
 Yes, there will be computer terminals
available for you to look at the postings,
apply online, and enter your information.
Q How can I find out the status of a
Position a applied for?
 By logging in under your user name
and password, you will have access to all
of the positions you have applied for, and
there will be information about the status
of each of those positions under Manage
Jobs.
Thank you for viewing this
presentation!