IAPO Pre-Registration Process 2014
Monday 3 February – Friday 14 February 2014
08h30 – 15h30
Venue:
L3, Masingene Building, Middle Campus
What is Pre-Registration?
The Immigration Act requires all institutions of higher learning in South Africa to report
accurately and keep a record of international students registered for studies at their institution.
UCT is therefore obligated to comply with government regulations and ensure that
international students are in possession of valid documents for registration at UCT. All full time
undergraduate, full time postgraduate, occasional, semester study abroad, modular, and
affiliated students, and postdoctoral fellows are required to pre-register with IAPO before their
registration at UCT.
Students / Fellows are required to present to IAPO the following:
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A temporary resident permit valid for studies at UCT
Proof of payment of fees or sponsorship (if applicable)
Proof of medical cover
This information is checked and recorded by IAPO in a three step process:
Students / Fellows must ensure that they are pre-registered with IAPO before their Faculty
registration.
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Step 1: Passport, Study Permit and Medical Insurance Verification
Students should submit a copy of their passport ID page, permit valid for studies at UCT and
proof of medical aid cover (i.e. a membership letter for the current year). In 2014 all students
will be expected to provide IAPO with copies of the aforesaid whether previously submitted or
not. Students should bring their own copies. The IAPO Pre-Registration Team will be on duty to
assist students with this process.
Step 2: Fees Clearance
Section A: SADC Students, Diplomatic Status, International Students Qualifying for Local Fees
N.B. SADC Students
For the purposes of fees, from the start of 2014 Citizens and Permanent Residents of the SADC
countries are required to pay an administration fee of R3000.00 over and above the cost of
their tuition fees. (note that study visa regulations, etc. would apply). The SADC member
countries are Angola, Botswana, Democratic Republic of Congo, Lesotho, Madagascar, Malawi,
Mauritius, Mozambique, Namibia, Seychelles, South Africa, Swaziland, Tanzania, Zambia, and
Zimbabwe.
Special Circumstance Students: (to be inserted)
Official Refugees (i.e. once they have their RSA ID Refugees Book) and documented asylum
seekers are deemed South African citizens and for fees purposes classified as local students.
Rwandese Citizens who are registered at UCT for the first time in 2014, and are not in receipt of
the Rwandese Ministry of Education bursary/scholarship, will be charged an applicable
International Term Fee in addition to their tuition fees.
Rwandese students, not in receipt of the Rwandese Ministry of Education bursary/scholarship,
who are returning to UCT and in the process of completing their current degrees will be treated
as local South African students for the purposes of fees and accommodation, but will be liable
to pay the R3,275 IAPO Administrative Service fee in addition to their tuition fees.
Accredited Diplomatic Representatives of a foreign government in South Africa (or their
dependants) are entitled to pay fees at local rates PLUS a non-refundable R3,000
Administrative Service Fee. Tuition fees are to be paid prior to registration.
International UCT staff members who qualify for the staff reduction of fees must bring email
confirmation from their department HR Office PLUS proof of payment.
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Students from SADC countries and others, who qualify for local fees, must pay the minimum
initial payment for tuition plus the SADC Admin fee and residence fees prior to faculty
registration or by 7 February 2014 whichever date occurs first. Accounts are managed and
sent out by the Fees Office.
Academic Fees
SADC Admin Fee
Initial Fee Payable
R19, 200 or full annual fees if less than this amount
R3 000
Plus if applicable,
Catered Residences
Self-Catering Residences
R 21 000 or
R 14 500
Where payment is being made for students from outside the rand currency area, payment must
be made by telegraphic transfer into the University's bank account at:
Standard Bank, Rondebosch; Bank Address: Riverside Centre, Main Road, Rondebosch, 7700,
South Africa, Rondebosch Branch Code 025009, Account Number 27 068 9982, swift address
SBZAZAJJ
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Please ensure that you include your student/applicant number, surname and first
names on the transfer advice.
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Allow 14 working days for payment to appear in UCT bank account to avoid delays in
registration clearance being granted. Transfers between local bank accounts can take 23 days.
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Students should also email proof of payments to lindy.duncan@uct.ac.za and
Sharon.eaton-barnes@uct.ac.za prior to pre-registration and are strongly advised to
bring a copy of the payment document to pre-registration. Clearance will only be given
when payment has been received in the university’s bank account.

Students who are sponsored by a UCT recognized corporate or government sponsor
must please bring a copy of your 2014 bursary award letter at pre-registration.
Students who are receiving funding from a UCT department should take the funding
confirmation letter to the Postgraduate Funding Office to be endorsed.
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Students who have cancelled their UCT Residence Accommodation offer, should bring
confirmation proof from the Student Housing Office.
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Section B: Non-SADC (Africa and the Rest of the World) Students
Section B (i): International Full Degree Students (excluding Semester Study Abroad, Research
Affiliates, Occasional, MBA)
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International non-SADC students who do not qualify for the South African tuition rates
are liable for the international term fee (ITF) appropriate to their degree programme
over and above the course fees.
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From 2014 the ITF amount will also be dependent on whether the student is from a nonSADC African country or from the Rest of the World.
The Initial deposit for a catering UCT residence acceptable prior to registration is:
R21 000
The Initial deposit for a self-catering UCT residence acceptable prior to registration is: R14 500
For Pre-Registration purposes the following minimum amounts are payable. See the table
below. If the total fees payable cannot be established upfront kindly use the minimum
payments table as well.
Minimum INITIAL payment payable prior to pre-registration or by 7 February 2014 (ZAR):
Degree
Tuition Fees only
PhD
R14 880 + R3 275
(admin fee)
Masters
(dissertation) fee
+ 3 275
(admin fee)
45 000
Masters by
Dissertation Only
Masters by
Coursework &
Dissertation
Other programmes 70 000
Tuition Fees + UCT
Self-catering
accommodation
Tuition fees, IAPO
Admin fee + 14 500
Tuition fees, IAPO
Admin fee + 14 500
Tuition Fees + UCT
Catering
accommodation
Tuition fees, IAPO
Admin fee + 21 000
Tuition fees, IAPO
Admin fee + 21 000
45 000 + 14 500
45 000 + 21 000
70 000 + 14 500
70 000 + 21 000
imum amount is due prior to pre-registration or by 7 February 2014
The final payment of the outstanding balance is due by 30 June 2014
Section B(ii): Semester Study Abroad, Research Affiliates and Occasional Students

Semester Study Abroad Programme Fees for 2014 Semester 1: US$ 5750
The Full Fees are due prior to registration.
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The
min
International Occasional Students
Independent International Occasional Students
This includes any international student. Students are required to write exams. A certificate of
attendance will be available on request. A South African matriculation exemption is required in
order to get acceptance into this programme. Students must have completed a degree.
International occasional students pay:
(a) the US$ course fee when registering for one or two courses in a semester; and
(b) thereafter local fees plus International Term Fee
US$ fee per course ............................................................................................ US$ 2 630
Fees will be payable in advance, prior to registration at UCT.
International Students taking a course as part of a Jointly Offered Qualification
In the event that an international student is taking a course or courses as part of a jointly offered
qualification, and this is offered by a partner institution where there is an institutional agreement for
the jointly offered qualification, a student will be registered at UCT as an occasional student.
Moreover the student will pay an international administrative fee of R3 275 plus the course fee(s) for
the course(s) enrolled for at UCT.
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International Affiliates are charged the Full Fees (dependent upon the length of stay at UCT)
prior to registration. See point 6 in the fees book.
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MBA students must consult the Graduate School of Business for information on MBA
applications, fees queries and fees payment.
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International full degree students with approved US Federal Aid confirmation do not need
to pay the minimum amount prior to pre-registration.
For bank telegraphic transfers please pay to the:
University of Cape Town, Standard Bank of South Africa, Rondebosch branch, Branch Code:
025009, Account no. 071 480 234. Swift code: SBZAZAJJ. Bank address: Riverside Centre, Main
Road, Rondebosch 7700, South Africa.
Please ensure that you include your student/applicant number, surname and first names on
the transfer advice.
 Allow 14 working days for payment to appear in UCT bank account to avoid delays in
registration clearance being granted. Transfers between local bank accounts can take 2-3
days.
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Students should also email proof of payments to lindy.duncan@uct.ac.za and Sharon.eatonbarnes@uct.ac.za prior to pre-registration and are strongly advised to bring a copy of the
payment document to pre-registration. Clearance will only be given when payment has
been received in the university’s bank account.
Students who are sponsored by a UCT recognized corporate or government sponsor, must
please bring a copy of your 2014 bursary award letter at pre-registration. Students who are
receiving funding from a UCT department should take the funding confirmation letter to the
Postgraduate Funding Office to be endorsed.
Students who have cancelled their UCT Residence Accommodation offer, should bring
confirmation proof from the Student Housing Office.
Please refer to the appropriate website for further information:
On-line 2014 fees book http://www.uct.ac.za/apply/fees
to make an on-line credit card payment http://www.uct.ac.za/apply/fees/methods/
To apply for US Federal Aid http://www.uct.ac.za/apply/funding/usfederalaid/apply/
Are you liable for international fees
http://www.uct.ac.za/apply/intlapplicants/degree/fees/international/
Step 3: Data Capturing
IAPO staffers and trained data capturers complete final checks and record the information on
PeopleSoft.
To be captured:
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Visa number and note if any
Expiry date
Place issued
Medical Cover Provider
Once all the necessary documentation is verified and captured onto the UCT system, IAPO data
capturers will lift the block on the system and provide the student with a signed and stamped
IAPO Clearance Form to present to the faculty as proof of IAPO clearance.
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