Conference Overview

Meeting Highlights and Information

Tentative Conference Schedule

Adviser Techniques for Delegate Management

Dress Policy

Chant and Cheer

Chapter Community Service Activity Report
 4 Year Member

5 Year Member
 Five Star Chapter Award
 Honorary Membership
 National Outreach Program
 Power of One

Power of One - Five Unit Recognition

Adviser Recognition Program

Master Adviser Overview

Adviser Mentor Overview

FCCLA School Administrator Recognition Program

Code of Conduct – filled out by student/stays with Adviser

Emergency Medical Release – filled out by student/stays with Adviser

Statement of Assurance – filled out by Adviser/submitted with registration

FCCLA State Leadership Conference Fact Sheet – filled out and left with parent/guardian
 General Information
 Hotel Reservation Form
 Group Room List Reservation Request Form
2

STATE THEME
DATE
April 5-7, 2012
Lloyd Center Doubletree, Portland OR
REGISTRATION
Chapter Advisers and potential Advisers are asked to pre-register their student delegates, adults and guests for the State Conference.
REGISTRATION FEES
Early Registration due March1 $85.00
Registration received after March 1 $95.00
Alumni/Associates/Guests
(Includes banquet ticket)
$30.00
STAR Event Registration per student $10.00
Culinary Art Registration per student $15.00
DEADLINE
 Registrations must be received by March 1 to take advantage of the early registration fee of
$85.00 ~ includes Oregon FCCLA T-shirt
 Registration received after March 1 will be invoiced for a late fee of $10.00 per delegate.
 All fees must accompany registration forms!
 There will be no refunds.
HOUSING
Lloyd Center Doubletree
1000 NE Multnomah
Portland OR 97232
1.800.996.0510
 Ask for Family Career and Community Leaders of America room block

A copy of the purchase order must be included with the housing form

Conference Overview
CONFERENCE MEALS
Each chapter is responsible for making meal arrangements while attending the State Leadership
Conference. The only meal included as a part of the state conference registration fee will be the
Awards Banquet on Friday evening.
The Lloyd Center Doubletree has two restaurants located in the hotel and a coffee stand which also sells a few food items. The Lloyd Center Mall which is across the street has a food court. The concierge desk has information available about additional restaurants within walking distance.
AWARDS AND RECOGNITION
The State Leadership Conference is a time when all FCCLA members have the opportunity to recognize individuals and chapters for the time and effort put into various projects and programs. FCCLA is proud to present awards for the activities and programs listed below. Applications are available in this packet or upon request – just call the State Office. Please refer to the Tentative Schedule included with this information when registering for the conference.
STATE AWARDS AND RECOGNITION
Chant and Cheer
Chapter Community Service Report
4 Year Member Award
5 Year Member Award
Five Star Chapter Award - NEW
Honorary Membership
National Outreach Program
Power of One
Power of One – Five Unit Recognition
NATIONAL PROGRAMS
Career Connection
Community Service
Families First
Financial Fitness
Dynamic Leadership
FACTS ~ Families Acting for Traffic Safety
Japanese Exchange Program
Leaders at Work
Power of One
STOP the Violence
Student Body
National Outreach Project
This year, Oregon FCCLA is challenging each chapter to help the National Outreach Project,
Soles4Souls, by bringing monetary contributions. Each chapter will be given a paper foot for each dollar they bring to conference. The chapter with the most “feet” will be the grand winners! Bring your dollars, quarters, nickels, dimes and pennies and help us help others.
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Conference Overview
Please note that all National Program Award Applications will be due from the chapters to national headquarters postmarked on March 1, 2012. Copies are due to the State Office by March 1 along with your other registration forms. This will give us time to evaluate each project and order recognition plaques. Each National Program has its’ own application form which must be downloaded from the National FCCLA website: www.fcclainc.org.
STAR EVENTS
Advocacy – NEW
Applied Technology
Career Investigation
Chapter Service Project
Chapter Showcase
Culinary Arts
Early Childhood
Entrepreneurship
Environmental Ambassador
Hospitality, Tourism & Recreation
Illustrated Talk
Interior Design
Job Interview
Leadership - NEW
Life Event Planning
Interpersonal Communications
National Programs in Action
Nutrition & Wellness - NEW
- NEW
Fashion Construction
Fashion Design
Focus on Children
Food Innovations
ADVISER RECOGNITION
Adviser Recognition Program
Adviser Mentor
Master Adviser
Spirit of Advising Award
FCCLA School Administrator Recognition
DELEGATE RESPONSIBILITIES
Parliamentary Procedure
Promote and Publicize FCCLA
Recycle and Redesign
Teach and Train
Delegates represent their local FCCLA chapters, schools and communities. Personal and profession leadership development are realized when delegates:
 Attend and participate in ALL activities.
 Take back ideas to share with administrators and use information gained for their local chapter, school or community.
 Share local chapter ideas and activities with other delegates attending the State,
Regional or National Conference.
VOTING DELEGATES
Each affiliated chapter has the opportunity to appoint a member(s) as a voting delegate(s). The number of votes to which a chapter is entitled shall be determined by the number of members
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Conference Overview recorded in the State Office as of March 1. It is the responsibility of Voting Delegates to attend and participate in ALL activities.
 1 – 19 paid chapter members
 20 – 49 paid chapter members
 50 or more paid chapter members
1 vote
2 votes
3 votes
DELEGATE SUPERVISION
The Adviser/Student ratio for the State Conference is required to be a minimum of one (1) adult Adviser for every ten (10) student delegates. Advisers need to check their School
District’s policy regarding supervision of students on trips.
Adult chaperones may be any adult named by the Adviser/school district to serve their chapter delegation in this capacity. They must register for the conference, pay the registration fee and be in attendance for the entire period of the conference. There are no restrictions on the number of adult chaperones who may attend. SCHOOLS MUST HAVE AT LEAST ONE (1)
CERTIFIED SCHOOL EMPLOYEE AS AN ADULT ADVISER.
Supervision Forms: The Code of Conduct and Emergency Medical Release forms must be completed for all conference participants. Advisers are responsible for these forms and should be sure to have a copy signed by the student, Adviser, school official and parent or guardian.
Once these forms have been collected and have been checked for accuracy and completeness, the Adviser and school official should sign the Statement of Assurance and mail or fax it to the
FCCLA Office along with the registration materials and fees. The Code of Conduct and
Emergency Medical Release should accompany the Adviser to the conference.
PRIOR TO STATE CONFERENCE
 Discuss the general program/format of the State Leadership Conference with student delegates.
 Discuss and complete the Code of Conduct and Medical Release forms.
 Clarify individual and chapter responsibilities. Advisers and chapters will be called upon to fulfill State Conference Responsibilities. Please notify your chapter delegates of their roles!
 Discuss appropriate dress - - business attire, nice pants, blouses, shirts and/or dresses.
NO JEANS, SHORTS OR FLIP FLOPS DURING SESSIONS. Short skirts, plunging necklines and bare bellies are also inappropriate.
 Banquet dress is semi-formal or business attire.
AFTER ARRIVAL
 On-site registration check-in of your delegation.
 Hold delegation de-briefing sessions as needed to answer questions and ensure scheduled tasks are being accomplished.
 Take a tour of the conference site and find rooms.
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Conference Overview
 Revise and finalize delegation plans as appropriate.
 Do room/bed checks after curfew.
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Oregon FCCLA State Leadership Conference
This conference schedule had been updated to accommodate the Culinary Arts competition being held on Saturday at
Oregon Culinary Institute. Workshops/tours will be planned on Saturday for students who are not participating in CA.
Everything else should stay about the same.
**Please note the new Transition Meeting for newly elected State Officers. They are required to attend.**
Monday-Thursday State Officers conference preparation
Thursday
3:00 ~ 7:00 pm FCCLA Conference Registration
3:00 ~ 6:00 pm
4:30 ~ 5:30 pm
4:30 ~ 5:00 pm
STAR Event Registration
FCCLA STAR Events
Lead Consultants Orientation/ Adviser Workshop
Advisers will receive training on the Star Event program offered at the
State Leadership Conference including the evaluation process to be used.
Chapter President’s Meeting
5:15 ~ 6:00 pm State Officer Candidate and
Voting Delegate Orientation
6:00 ~ 7:00 pm Dinner, on your own
7:15 ~ 7:45 pm STAR Events Orientation
8:00 ~ 9:30 pm Opening Session
9:45 pm School Meetings
11:00 pm
Friday
Curfew
7:30 - 7:45 am FCCLA STAR Event Room Set-up:
Lead Consultants
7:30 ~ 8:00 am FCCLA Evaluators Orientation and Breakfast
8:15 a.m.-3:00 pm FCCLA STAR Events
Participation of Advisers in the STAR Event program provides valuable opportunity for professional development. Advisers will act as Lead
Consultants and Evaluators as they observe student projects and

Conference Schedule participate in the evaluation process. Through participation in the SLC
STAR Event Program, Advisers will gain insight as to how they can effectively incorporate events/programs into their FACS curriculum.
9:00 ~ 10:00 am
12:00 ~ 2 pm
Student Workshop
10:00 ~ 11:00 am Student Workshop
Lunch, on your own
3:00 ~ 4:00 pm Business Meeting
Voting Delegates and Candidates
4:15 ~ 5:00 pm FCCLA Leadership Rally
5:00 ~ 11:30 pm STAR Event Display
6:30 ~ 8:30 pm Awards Banquet
State Officer Installation
9:30 ~ 11:00 pm Hypnotist session
11:30 pm
Saturday
7:00 ~ 1:00 pm
8:30 ~ 9:30 am
9:30 ~ 11:30 am
Curfew
Culinary Arts at Oregon Culinary Institute
Adviser Workshop
Advisers will discuss and evaluate the events and programs from the previous days. Time will be provided for question/answer as well as sharing time for Best Practices.
Board of Adviser Meeting
State Officer Transition Training
Outgoing and newly installed State Officers
9:30 ~ 12:00 pm Planned workshops/activities for students not participating in
Culinary Arts
12:00 ~ 1:00 pm FCCLA Closing Practice
State Officer Team
New State Officers
1:30 ~ 2:30 pm FCCLA Closing Session
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Conference Schedule
Wear your FCCLA State Leadership Conference T-shirts
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We recommend a proactive approach to the supervision of delegates, and urge you to set high standards with your students prior to the meeting. Do be positive and supportive.
1.
Plan your travel arrival and departure times with delegates.
2.
Plan local community publicity following the meeting.
3.
Discuss your expectations with the delegation that you bring. Remind delegates that they represent their schools and FCCLA at all times, including traveling to and from, as well as attending the conference.
4.
Review Code of Conduct with delegates prior to the meeting.
5.
Recommend that valuables not be brought to the meeting site.
6.
Stress that each chapter will be financially responsible for any damage to the meeting site or FCCLA property on-site.
7.
Set telephone/cell phone use guidelines. Cell phones should be turned off during all sessions.
8.
Emphasize that delegates are not allowed off-site without adult supervision and your permission.
9.
Discuss ways to meet delegates from other chapters.
10.
Have your students check in with you at least three times per day. Let them know your whereabouts (itinerary). Suggestion: use your room door or hotel mailbox as a message center.
11.
Plan some “reflective thinking time” each day where delegates share meeting experiences and concerns as a delegation.
12.
Remind your students to compliment and thank the hotel staff/presenters/STAR Event staff who serve them.
13.
Clarify curfew time and expectations. Remind students to never open a hotel door without asking and seeing who is outside.
14.
Familiarize delegates with hotel fire safety information.
15.
Instruct students to wear their nametags on-site.
16.
Follow hotel rules and policies. Room charges and hotel bills are the responsibility of each chapter.
Each chapter will make their own hotel reservations.
17.
Inform delegates of money needed for meals, tips and other anticipated expenses prior to the meeting.
18.
Assist delegates in scheduling their time.
19.
Help delegates to understand that attending the FCCLA State Leadership Meeting is a privilege that provides opportunity for growth!
20.
Note: The conference is limited to paid registrants only. Guests must purchase Banquet tickets if they wish to attend the Banquet.
The State Staff and State Officer Team are there to serve you. Just ask if you need something!

The State Leadership Conference is an excellent opportunity for members to convey to others the positive, professional image of FCCLA. Members’ behavior in the hotel and throughout the State
Leadership Conference is the only image others in the hotel and host city may ever have of our organization. Student conduct and dress should contribute to the positive, professional image of
FCCLA. Today’s school attire is not always appropriate for the State Leadership Conference and the hotel setting. Advisers are responsible for enforcing the dress policy.
 Appropriate dress for general sessions, meeting sessions and the STAR Events recognition sessions include: slacks and dress shirts for males, dresses, skirts, blouses and dress pants for females.

Denim, shorts, T-shirts and flip-flops are not appropriate attire for any session. Semi-formal dress or business attire may be worn for the Awards Banquet.

Appropriate casual dress is acceptable for the ice skating event Friday evening.

On Saturday delegates are encouraged to wear their FCCLA State Leadership Conference T-shirt to the final session.

Night wear (pajamas) should not be worn outside of your hotel room.

Shoes should be worn at all times – flip-flops are not considered shoes.

Awards and Recognition

Chant and Cheer

Chapter Community Service Activity Report

Chapter Honorary Membership

4 Year Member

5 Year Member
 Five Star Chapter Award - NEW
 Honorary Membership Information
 Chapter Honorary Membership Application
 State Honorary Membership Application
 National Outreach Program
 Power of One
 Power of One - Five Unit Recognition
13

Awards and Recognition
14

Awards and Recognition
Oregon FCCLA would like to know more about our chapters’ involvement in our communities. Please submit a copy of the following report to the state office by February 10. Recognition Awards based on these reports will be presented at the 2011 State Leadership Conference.
PROJECT
NUMBER
STUDENTS
INVOLVED
NUMBER
HOURS
DOLLAR
AMOUNT
RAISED
PURPOSE
Adviser Signature_______________________________________________________
Chapter President Signature_______________________________________________
Deadline: March 1
Please Submit Activity Report To: Oregon FCCLA
402 Pace Ave.
Enterprise, OR 97828
FAX 541-426-3504
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Awards and Recognition
Name: ________________________________________________________________________
Address: ______________________________________________________________________
City, State, Zip Code: ____________________________________________________________
Chapter Name: _________________________________________________________________
Adviser Name: _________________________________________________________________
Why did you join FCCLA? _________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
How have your years of experience influenced your life so far? _________________________________
____________________________________________________________________________________
____________________________________________________________________________________
What made you stay with this organization?________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
How will your experience with FCCLA benefit you in your future plans?__________________________
____________________________________________________________________________________
____________________________________________________________________________________
Due by March 1 Oregon FCCLA
402 Pace Ave.
Enterprise, OR 97828
FAX 541-426-3504
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Awards and Recognition
Name: ________________________________________________________________________
Address: ______________________________________________________________________
City, State, Zip Code: ____________________________________________________________
Chapter Name: _________________________________________________________________
Adviser Name: _________________________________________________________________
Why did you join FCCLA? _________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
How have your years of experience influenced your life so far? _________________________________
____________________________________________________________________________________
____________________________________________________________________________________
What made you stay with this organization? _______________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
How will your experience with FCCLA benefit you in your future plans? __________________________
____________________________________________________________________________________
____________________________________________________________________________________
Due by March 1 Oregon FCCLA
402 Pace Ave.
Enterprise, OR 97828
17

Awards and Recognition
FAX 541-426-3504
The Five Star Chapter Award is a chapter recognition event designed to encourage Family and Consumer Sciences students to become leaders and promote FCCLA in their school, community and state.
The Five Star Chapter Award will recognize individual local chapters for their contribution in five areas: 1) Participation in Community Service, 2) Participation in FCCLA Week, 3)
Participation in a National Program, 4) Appearance before a group/individual to promote FACS education and FCCLA, and 5) Government Promotion and Advocacy for FCCLA.
Eligibility:

Chapters may submit one entry for this recognition award.

Participation is open to any state and nationally affiliated FCCLA chapter.

Activities for the Five Star Chapter Award must be completed within a one-year span beginning March 1 and ending February 28 of the school year before the State
Leadership Conference.

Activities and all supporting material for the Five Star Chapter Award must be planned, conducted and prepared by the participants.
Rules and Procedures:

To earn the Five Star Chapter Award , a chapter must complete all five activies.

Fill out the FIVE STAR CHAPTER AWARD APPLICATION FORM.

Complete a report form for each activity.

The completed application and activity report forms must be received at the state office by the stated deadline.

Certificates will be awarded to all FCCLA chapters who conduct activities during the school year that meet the criteria established in these guidelines.

Entries for recognition must be submitted on the official report forms.

Applications must be assembled in the following order: o Five Star Chapter Award Application o Community Service participation summary o FCCLA Week participation summary o Participation in a National Program o Appearance Before a Group/Individual participation summary o Government Promotion and Advocacy participation summary
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Awards and Recognition
Chapter____________________________________________________
Chapter President____________________________________________
Signature__________________________________________________
Adviser____________________________________________________
Signature__________________________________________________
Check list for the Five Star Chapter Award activities. Fill out and attach the activity summaries.
______ Participation in Community Service Activities
______ Participation in FCCLA Week
– February 6-10, 2012
______ Participation in a National Program
______ Appearance before a group/individual to promote FACS education and FCCLA
______ Government Promotion and Advocacy
Attach a Five Star Chapter Award Report Form for each of the five activities.
1. Chapter Community Service Activity Report
– in State Leadership Conference registration information
2. Participation in FCCLA Week
3. Participation in a National Program
4. Appearance before a group/individual to promote FACS education and FCCLA
5. Government Promotion and Advocacy
19

Awards and Recognition
Oregon FCCLA would like to know more about our chapters’ involvement in our communities.
Recognition Awards based on these reports will be presented at the State Leadership Conference.
PROJECT
NUMBER
STUDENTS
INVOLVED
NUMBER
HOURS
DOLLAR
AMOUNT
RAISED
PURPOSE
20

Awards and Recognition
Date _________________________
Number of chapter members involved ______
Description of Activities : _____________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Outcome of Activity: _________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
21

Awards and Recognition
Date _________________________
National Program ________________________________________
Title of Project __________________________________________
Original application sent to National FCCLA

YES

NO
22

Awards and Recognition
Date ___________
Number of chapter members involved ______
Description of Activities : _____________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Outcome of Activity: _________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
23

Awards and Recognition
Date ___________
Number of chapter members involved ______
Examples for Government Promotion and Advocacy. You may participate in an activity not included on this list.

REQUIRED: Write a letter explaining the benefits of FCCLA and Oregon Career and
Technical Student Organizations to a local or state elected leader. Include a copy of the letter.
CHOOSE THREE ADDITIONAL ACTIVITIES

Make presentation to your local government or school board.

Invite an elected official to participate in a chapter activity or Regional Leadership
Conference.

Create a chapter E-Newsletter to be sent to both elected and nonelected community leaders. Partner with another Career and Technical Student Organization in your community to create your own awareness or community project.

Present an elected official in your community or at the state level with a certificate of appreciation.

Other_________________________________________________________________
Description of Activities :
1. _________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
2. _________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
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Awards and Recognition
3.__________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Outcome of Activities: _______________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
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