REQUEST FOR PROPOSAL: APPOINTMENT OF A SERVICE PROVIDER TOSUPPLY, INSTALL AND
MAINTAIN INTEGRATED SECURITY SOLUTIONS WITH PHYSICAL SECURITY AND ARMED
RESPONSE AT SEVEN OF THE NATIONAL HOME BUILDERS REGISTRATION COUNCIL OFFICES.
RFP NO.: NHBRC 05/2015
CLOSING DATE: 09 JUNE 2015
TIME: 11H00
NAME OF COMPANY:
___________________________________________________
RFP NO.: NHBRC 05/2015.
Page 1 of 33
TABLE OF CONTENTS
PAGE NO.
1. Terms and Conditions
3
2. About NHBRC
6
3. Risk Management by the NHBRC
6
4. Business Overview
7
5. Technical Information to be submitted by service provider(s)
8
6. Technical Evaluation Criteria
12
7. RFP Submission instructions
18
8. Availability of RFP document
18
9. RFP closing date
18
10. Enquiries should be directed
18
11. Submission of proposal
18
12. Checklist and SBD forms
20
RFP NO.: NHBRC 05/2015.
Page 2 of 33
TERMS AND CONDITIONS
This Request for Proposal (RFP) has been compiled by the NHBRC and it is made available to the
Bidders on the following basis.
Bidders submitting a Bid in response to this RFP are deemed to do so, on the basis that they
acknowledge and accept the terms and conditions set out below:
2.1.
The NHBRC reserves the right to amend, modify or withdraw this RFP or amend, modify or terminate
any of the procedures or requirements set out herein at any time and from time to time, without prior
notice and without liability to compensate or reimburse any person.
2.2.
The NHBRC reserves the right to carry out site inspections or call for supporting documentation in
order to confirm any information provided by a Bidder in its RFP Bid.
2.3.
This RFP is not intended to form the basis of a decision to enter into any transaction involving the
NHBRC, and does not constitute an offer or recommendation to enter into such transaction, or an
intention to enter into any legal relationship with any person.
2.4.
A Bid submitted in response to this RFP will constitute a binding offer which will remain binding and
irrevocable for a period of six months from the date of submission to the NHBRC. The offer constituted
by the Bid will be deemed not to have been accepted and no agreement will be deemed to be reached
with any Bidder, unless and until a definitive Agreement and other related transaction documents are
concluded between the NHBRC and the Preferred Bidder.
2.5.
The distribution of this RFP outside the Republic of South Africa may be restricted or prohibited by the
laws of other countries. Recipients of this RFP are advised to familiarize themselves with and comply
with all such restrictions or prohibitions applicable in those jurisdictions, and neither the NHBRC, nor
any of their respective directors, officers, employees, agents, representatives or advisors, accepts
liability to any person for any damages arising out of or in connection with the breach of any restriction
or provision outside the Republic of South Africa. Persons contemplating submitting a Bid are advised
to obtain legal advice as to the possible consequences thereof in terms of the law of the jurisdictions in
which they are located.
2.6.
Recipients of this RFP document may only distribute it to other parties whom they wish to involve as
part of their Bidder consortium in submitting a Bid.
2.7.
Neither the NHBRC nor any of their respective directors, officers, employees, agents, representatives
or advisors will assume any obligation for any costs or expenses incurred by any party in or
associated with preparing or submitting a Bid in response to the RFP.
2.8.
No entity may be involved, whether directly or indirectly, in more than one Bid in response to this RFP.
A failure to comply with this requirement may, within the sole discretion of the NHBRC, result in
disqualification of the relevant entity.
2.9.
Any material change in the control and/or composition of any Bidder or any core member of a Bidder
after submission of a Bid, shall require the prior written approval of the NHBRC, and any failure to
seek such approval from the NHBRC shall result in the NHBRC being entitled, in its sole discretion, to
exclude the relevant Bidder from any further participation in the bid process. The NHBRC shall be the
RFP NO.: NHBRC 05/2015.
Page 3 of 33
sole arbiter as to what constitutes a “material change in the control and/or composition of any Bidder”,
and as to what constitutes a “core member of a Bidder” for purposes of such approval. Any request
for such approval shall be made to the NHBRC’s Supply Chain Management in writing and shall
provide sufficient reasons and information to allow the NHBRC to make a decision. The NHBRC
reserves the right to accept or reject any such request for approval at its sole discretion.
2.10. Briefing Session: Should the briefing session be held, the sharing of information and clarifications of
issues related to this Bid, as given by the NHBRC during such session will form part of this Bid and
responses.
2.11. Any requirement set out in this RFP that stipulates the form and/or content of any aspect of a Bid, is
stipulated for the sole benefit of the NHBRC, and save as expressly stated to the contrary, may be
waived by the NHBRC in its sole discretion at any stage in the RFP process.
2.12. The NHBRC and its advisors may rely on a Bid as being accurate and corporate in relation to the
information and proposals provided therein by the Bidders.
2.13. All Bids submitted to NHBRC will become the property of the NHBRC and will as such not be returned
to the Bidder. The NHBRC will make all reasonable efforts to maintain proposals in confidence.
Proprietary information should be identified as such in each proposal.
2.14. If the NHBRC amends this RFP, the amendment will be sent to each Bidder in writing or publicized as
the case maybe. No oral amendments by any person will be considered or acknowledged.
2.15. RFP shall be considered irregular if they show any omissions, alteration of form, additions, or
conditions not called for, or irregularities of any kind. However, the NHBRC reserves the right to waive
any irregularities and to make award in the best interest of the company.
2.16. The NHBRC reserves the right to accept or reject in part or whole any bid submitted, and to waive any
technicalities for the best interest of the company.
2.17. RFP’s shall be rejected, among other reasons, for any of the following specific reasons:
2.17.1.
RFP’s received after the closing date and time as specified.
2.17.2.
Unbalanced value of any items.
2.17.3.
If the original Tax Clearance Certificate is not submitted
2.17.4.
RFP documents not initialed on every page, and
2.17.5.
RFP containing irregularities.
2.17.6.
Potential service provider(s)s shall be disqualified and their RFP’s not considered, among
other reasons, for any of the following specific reasons:
2.17.7.
Reason for believing collusion among bidders.
2.17.8.
The service provider(s) being in arrears on any existing contract or having defaulted on
previous contracts.
Uncompleted work that in the judgment of the company shall prevent or hinder the prompt completion of
additional work, if awarded.
2.18.
EXCLUSION OF RFP’s
2.18.1.
RFP’s that may be viewed by the NHBRC to have priced their services unreasonably above
or below the NHBRC estimates and budget such suppliers may be requested to demonstrate
how they envisage delivering at such cost and/or price.
RFP NO.: NHBRC 05/2015.
Page 4 of 33
2.18.2.
If the NHBRC is not satisfied with the motivation so provided, such suppliers will be excluded
from further evaluation and thereby not considered for appointment to provide the service.
2.19.
The NHBRC reserves the right to require that any bidder provide a formal presentation of its RFP at
a date and time to be determined by the NHBRC. The NHBRC shall provide all instructions and
clarification regarding the purpose and scope of the demonstration. All expenses must be borne by
the bidder.
2.20.
All costs associated with the preparation and submission of the Bid is the responsibility of the
Service provider(s). The costs shall not be chargeable to the NHBRC by successful or unsuccessful
Bidder.
2.21.
This document is released for the sole purpose of responding to this RFP and must be considered
confidential. In addition, the use, reproduction or disclosure of the requirements, specifications or
other material in this RFP is strictly prohibited.
2.22.
All Bids must be formulated and submitted in accordance with the requirements of this RFP.
RFP NO.: NHBRC 05/2015.
Page 5 of 33
BACKGROUND
ABOUT NHBRC
Mandate of the NHBRC in terms of the Housing Consumers Protection Measures Act.
The National Home Builders Registration Council (NHBRC) has a mandate through the Housing Consumer
Protection Measures Act (Act No. 95 of 1998) providing warranty protection against defects in new homes.
The Act state that the objects of the Council are, inter alia:
3(b)
“to regulate the home building industry”;
3(d)
“to establish and promote ethical and technical standards in the home building
industry”; and
3(e)
“to improve structural quality in the interests of housing consumers and the home
building industry”;
The Council is furthermore empowered by the Act:
5(5) (a)
“to engage in undertakings to promote improved structural quality of homes
constructed in the Republic;
5(5) (b)
”to engage in undertakings to improve ethical and technical standards in the home
building industry;
5(5) (c)
“to keep a record of competent persons”; and
5(h)
“to generally do all things necessary or expedient to achieve its objects and the
objectives of this Act.”
RISK MANAGEMENT BY THE NHBRC
The NHBRC's primary mandate is to manage the risk of structural defects in the home building industry and
in so doing, protect the consumer. A prime activity of the NHBRC is to manage its risk exposure in terms of
the warranty scheme, in order to ensure that it is not unduly exposed to claims. The current risk management
tools being used by the Council include the Registration of Home Builders, enrolment and inspection of
homes, the Home Building Manual which incorporates design and construction rules and the appointment of
competent persons by the Home Builder to perform certain tasks.
BUSINESS OVERVIEW
RFP NO.: NHBRC 05/2015.
Page 6 of 33
The National Home Builders Registration Council is a statutory body with the responsibility to provide
warranty cover (protection) and regulatory services to the home-building industry. This is done in terms of the
Housing Consumers Protection Measures Act (No 95 of 1998). It is the NHBRC’s mandate to provide
protection to housing consumers against defined defects and to regulate the home building industry. Our
mandate determines our scope of business as well as the principles and area of business in which we
operate. As a consequence our business is focused on specific business models in defined geographical
areas with specific business objectives for all South African Housing Consumers.
The NHBRC is a medium sized organization with a staff complement of approximately 580 employees. The
NHBRC’s head office is located in Sunninghill, Gauteng with 9 regional offices of varying size, and 12
satellite offices. .
NHBRC Office locations
#
OFFICE
1
Head Office (Sunninghill)
2
DR site (at Pretoria regional office)
3
KwaZulu Natal(Durban) – Regional
4
Western Cape (Cape Town) – Regional
5
Eastern Cape (Port Elizabeth) – Regional
6
North West (Rustenburg) – Regional
7
Limpopo (Pietersburg) – Regional
8
Mpumalanga (Nelspruit) – Regional
9
Gauteng (Sunninghill) – Regional
10
Pretoria (Pretoria) – Regional
11
Free State (Bloemfontein) – Regional
12
Shelly Beach
13
New Castle
14
East London
15
George
16
Northern Cape (Kimberly)
17
Klerksdorp
18
Tzaneen
19
Bela Bela
20
Witbank
21
Bethlehem
22
Mafikeng
23
Eric Molobi Innovation Hub (Soshanguve)
TECHNICAL INFORMATION TO BE SUBMITTED BY SERVICE PROVIDER(S)
RFP NO.: NHBRC 05/2015.
Page 7 of 33
SECURITY SYSTEM
4.1
PURPOSE
The NHBRC seeks to appoint a service provider for the provision of an integrated security system solution
for a period of three (3) years. The service provider shall be appointed to provide a fully integrated security
system comprising:
Physical Guarding (including Active Guard Tracking System),
Armed Response,
Biometric access control,
Electronic visitors control system,
Closed Circuit Television surveillance systems,
Intruder Alarm system,
Electric Fencing,
Fully integrated and functional control room.
The service provider shall be appointed to provide the fully integrated security system for the following seven
(7) NHBRC offices:
Sunninghill Head Office – Johannesburg
Soshanguve (Innovation Hub) – Pretoria
Gauteng Provincial Office – Pretoria
North-west Provincial Office – Klerksdorp
Limpopo Provincial Office – Polokwane
Eastern Cape Provincial Office – Port Elizabeth
Kwazulu Natal Provincial Office – Durban
Service providers will be required to submit a comprehensive proposal including all seven (7) offices
identified above.
4.2
BACKGROUND
The NHBRC is committed to ensure a high performance working environment and quality of work life within a
safe environment whilst maintaining control of its assets by providing the necessary security at its buildings
and sites or installations nationally.
RFP NO.: NHBRC 05/2015.
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SCOPE OF WORK
Physical Guarding (including Active Guard Tracking System):
Hours of service
The Security hours of services to be provided in the NHBRC facilities shall be:
Weekdays / Weekend days / Public Holiday days – 6:00am to 6:00pm
Weeknights / Weekend nights / Public Holiday nights – 6:00pm to 6:00am
The required number of security guards, grades of guards and day / night requirement per office can
be found on Annexure A attached hereto.
Armed Response
Armed response hours of services to be provided in the NHBRC facilities shall be:
Monday to Sunday – 24 hours daily – (including weekends and public holidays)
Biometric access control
For each of the seven specified offices. Quantities per office and functionality of the biometric access control
has been specified in Annexure B attached hereto.
Electronic visitors control system
For each of the seven specified offices. Quantities per office and functionality of the electronic visitors control
system has been specified in Annexure B attached hereto.
Closed Circuit Television (CCTV) surveillance systems
For each of the seven specified offices. Quantities per office and functionality of the CCTV surveillance
system has been specified in Annexure B attached hereto.
Intruder Alarm system
For each of the seven specified offices. Quantities per office and functionality of the intruder alarm system
required per office has been specified in Annexure B attached hereto.
Electric Fencing
Electric fencing will be required for the Sunninghill and Port Elizabeth offices only. Rewire 27 strand fencing,
2.5 mm braided stainless steel wires as per certificate of compliance specifications at Sunninghill and an 8
strand wall-top fence with galvanized stay stays and brackets at Port Elizabeth. Measurements for pricing
may be determined through pre-arranged site visits to the two (2) offices.
Fully integrated and functional control room.
The central control room must adhere to the requirements for a SAIDSA Approved Central Station/Control
Room Standards.
RFP NO.: NHBRC 05/2015.
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Insurance and Indemnity/ Liability Insurance
The service provider(s) will be expected to make the necessary arrangements for all personnel (security
officers and guards) and assets (vehicle and equipment it deploys to the NHBRCs premises. The service
provider(s) must take out sufficient public liability insurance, (with a minimum value of R10 000 000 (ten
million rands), against any claims, costs, loss and/damage ensuing from his/her/obligations and shall
ensure that such insurance remains operative for the entire duration of the contract. Proof of payment with
regards to premiums paid shall be made available to the NHBRC within 48 hours of such request.
Duration of Services
The duration of the contract with the service provider(s) will be for a period of three (3) years.
Management and Staff
Management
At least an Operational Manager (provincially) must be appointed by the service provider as the contact
person for the service and must have a minimum of three years in the security services industry as an
Operational Manager.
Security Supervisor
A grade A Security Supervisor, that will oversee all security matters on site (provincially) must be appointed
by the service provider as the contact person for the service and must have a minimum of two years in the
security services industry as a Security Supervisor.
Staff
Grade D guarding staff as specified in Annexure A attached hereto. All staff proposed for the NHBRC must
have the adequate PSIRA grading. The service provider must conduct security background checks in
respect to their staff prior to deploying them to the NHBRC. The service provider must submit the curriculum
vitae (CV) of all security officers that will deployed to the various NHBRC offices. Proof of security
background checks conducted must be attached to the CV of all security officers. Any replacement staff
deployed to the NHBRC must be of the equivalent grading and subject to the required security background
checks prior to deployment to the NHBRC.
Fleet
The service provider(s) must have the adequate fleet of vehicles for general, emergency and urgent
requirements. (Proof of registration in the name of the company must be attached to the proposal). The
proposal must specify the fleet available per office (area) for the seven (7) identified offices.
RFP NO.: NHBRC 05/2015.
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SERVICES REQUIRED
The NHBRC will require the following services, but not limited to:
Physical Guarding (including Active Guard Tracking System),
Armed Response,
Installation and maintenance of an integrated electronic security system consisting of:
Biometric access control,
Electronic visitors control system,
Closed Circuit Television surveillance systems,
Intruder Alarm system,
Electric Fencing,
Fully integrated and functional control room where the above mentioned integrated systems will be
monitored and managed.
RFP NO.: NHBRC 05/2015.
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TECHNICAL EVALUATION CRITERIA
8. EVALUATION CRITERIA
8.1 In accordance with the NHBRC Supply Chain Management Policy, the bid evaluation process
shall be
Carried out in two stages namely:
Stage 1: Compliance check of Mandatory Documents
Stage 2: Functionality in terms of the set technical evaluation criteria
Stage 3: Presentation
8.2 All bids will be evaluated on a 90/10 preference point system
8.3 The minimum threshold for functionality is 70 out of 100 points. Bidders who fail to meet minimum
threshold will be disqualified and will not be evaluated further for price and preference points.
Stage 1: Compliance check of Mandatory Requirements
The service provider(s) must indicate compliance with mandatory requirements by ticking under “Comply”
or
“Not comply”. Failure to comply with the mandatory requirements on the table listed below will invalidate
your
bid.
RFP NO.: NHBRC 05/2015.
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In order to be considered each service provider is required to submit the following mandatory
documentation:
Mandatory Requirements
Must be registered with Private Security Industry
Comply
Not Comply
Regulatory Authority (PSIRA), attach certified copies of
Company PSIRA certificate as well as letter of Good
Standing from PSIRA.
Valid certified copy of The Independent Communications
Authority of South Africa (ICASA) certificate for their radio
communications.
Valid certified copy of the South African Intruder Detection
Services Association (SAIDSA) certificate.
Valid certified copy of Workmen’s compensation / COIDA
(Letter of good standing).
Valid certified copy of UIF (Certificate of Compliance).
Original and valid Tax Clearance certificate.
Certified copy of Company registration certificate.
Valid certified copy of Insurance indemnity from insurance
brokers.
Certified copies Identity documents of owners, directors,
shareholders, as specified on the company registration
certificate.
In case of a joint venture all parties must attach
Company’s documents and a signed joint venture
agreement.
Note: Certification date must not be more than six months old.
RFP NO.: NHBRC 05/2015.
Page 13 of 33
NHBRC REQUIREMENTS
The following are the requirements / expectations of the service provider applicable to this request for
proposals:
The Security System Service provider must have a minimum of five (5) years’ experience in the supply,
installation and maintenance of electronic security systems.
Provide proof of registration (either self or resource), with the Department of Labour for the issue of the
electric fence certificate of compliance subsequent to installation of the electric fence.
Display in their proposal the warranty and maintenance plan for all equipment installed.
.
Display in their methodology and approach knowledge of:
Leading edge access controls systems in South Africa,
Video management solutions that provide an extensive range of sophisticated surveillance options, tools and
functionality to satisfy all security and infrastructure management requirements of NHBRC,
Installation of electric fence according to SANS 60335-2-76 (SANS 1022-3 Edition4)
The Security System Service provider should have / display a working knowledge in inter alia, the following
regulatory frameworks:
Occupational Health and Safety Act 85 of 1993,
Intelligence Service Act 62 of 2002,
Minimum Information Security Standards (MISS),
ISO/IEC 27005:2011 Information technology — Security techniques — Information security risk
management.
The successful bidder must be able to supply and install the required security systems and equipment within
ninety (90) days of the date of awarding the contract. A roll-out project plan for implementation of the security
system for the specified offices will developed with the appointed service provider.
Methodology
RFP NO.: NHBRC 05/2015.
Page 14 of 33
The demonstration of the bidders’ methodology and approach from a systematic and theoretical stand point
in analyzing and executing the requirement. Methodology and approach should include the bidders plan for
the training of users of the electronic security system and skills transfer to the NHBRC security specialist.
Include a business continuity plan in your methodology and approach. The maintenance and warranty plan
for the security equipment installed must be included in the approach and methodology.
Safety Plan to be included in the methodology and approach:The appointed service provider must demonstrate safety commitment as per the Occupational Health and
Safety Act 85 of 1993.
The appointed service provider must also demonstrate quality commitment as per the ISO 9000 Quality
Management System.
The appointed service provider must also demonstrate security risk management commitment as per the
ISO/IEC 27005 Risk Management Standard.
Demonstrate knowledge of the Minimum Information Security Standards (MISS) in their approach and
methodology.
Key Personnel
The service provider should provide a project team responsible for the execution of the project with adequate
skills, qualifications and experience in delivery of similar projects or functions. Key personnel should include:
The project team for the installation and maintenance of the electronic security system,
Personnel / Security team for armed response (monitoring and response), and
Personnel for the provision of guarding services as required per office.
Resources (Infrastructure) Capability
A demonstration of the bidders’ capability to meet requirements in terms of the specified infrastructure
requirements to be utilized in execution of the project.
Related experience
The service provider must illustrate five security projects undertaken in satisfying requirements of similar
nature. Service providers must have a proven track record of at least five years minimum experience in
security services.
Value Added
The service provider must illustrate any value added service that they will provide to the NHBRC by virtue of
their appointment.
Stage 2: Functionality in terms of the set technical evaluation criteria
RFP NO.: NHBRC 05/2015.
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CRITERIA
Physical Guarding (including Active Guard Tracking System):
WEIGHTS
5
Required number of guards per office provided, Guards provided at the
requested grade, CV’s of guards attached, Proof of background checks
provide
Armed Response:
5
Ability to provide 24hr armed response, Fleet for response specified per
office (area).
Biometric access control as specified in annexure B.
5
Electronic visitors control system as specified in annexure B.
5
Closed Circuit Television surveillance systems as specified in annexure B
5
Intruder Alarm system as specified in annexure B.
5
Electric Fencing as specified in annexure B.
5
Fully integrated and functional control room as specified in annexure B.
10
Manager and Security Supervisor provided
5
Methodology / Approach
20
Minimum of 5 years related experience
10
Value Added Service
10
Score – Stage 2
90
RFP NO.: NHBRC 05/2015.
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Stage 3: Presentation
Evaluation Criteria
Presentation
Score – Stage 3
Minimum Qualifying Score
Total Evaluation Score
Weight
10
10
7
100
Each panel member will rate the above-mentioned criteria using the following values:
Value
5 – Excellent
4 – Very Good
3 – Good
2 – Average
1 – Poor
Description
Meets and exceeds NHBRC functionality requirements
Above average compliance to requirements
Satisfactory and should be adequate for stated element
Below average compliance to requirements
Unacceptable, does not meet criteria
The points for the panel members will be added and expressed as a fraction of the best possible score for
each particular criterion as set out per the functionality requirement above.
RFP NO.: NHBRC 05/2015.
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8.4 Price and BBBEE
CRITERIA
Functionality
SUB-CRITERIA
Detailed budget breakdown
WEIGHTING/ POINTS
100
Threshold
70
TOTAL
100
9. GENERAL
9.1 Regular Progress Assessments
Assessments of the performance of the service provider(s) will be conducted on a regular basis. If there is
dissatisfaction with the performance, the SLA stipulations will be exercised.
RFP SUBMISSION INSTRUCTIONS
10. AVAILABILITY OF THE RFP DOCUMENT
10.1 Bid documents can be downloaded on the NHBRC Website (www.nhbrc.org.za/current-tenders/)
from the 28th JUNE 2015.
Province
Physical Address & Contact Number
Head Office, Gauteng
5 Leeuwkop Road
Sunninghill, Johannesburg
Tel: 011 317 0000
RFP CLOSING DATE
No late proposals will be accepted
11.1 Bid documents should be marked for Attention: Supply Chain Manager, and deposited into the Bid
boxes at the NHBRC Head Office, 5 Leeuwkop Road Sunninghill, Johannesburg on or before 09th June
2015 at 11H00. No emailed or faxed Bids will be accepted. The Bid document should be supplied in a sealed
envelope and clearly marked with the Bid number and the full name of the service provider(s).
Administrative Enquiries should be directed to:
Paballo Relela
Tel. 011 317 0144, e-mail: paballor@nhbrc.org.za
Bernard Kekana
Tel. 011 317 0281, e-mail: bernardk@nhbrc.org.za
RFP NO.: NHBRC 05/2015.
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Submission of Proposals:
13.1 Only one (01) original submission/proposal in a clearly marked envelope and deposited into the bid box
is essential.
13.2 All costs and expenses incurred by the Bidder relating to the participation in, and preparation of this
proposal process shall be borne by the Bidder exclusively. All documentation and manuals submitted in
respect of this RFP shall be retained by NHBRC, whether or not the proposal is accepted.
RFP NO.: NHBRC 05/2015.
Page 19 of 33
The following documents as listed will be made available with the distribution of the RFP.
DOCUMENTS TO BE SUBMITTED
No.
Please note; the items marked with an (X) are mandatory requirements and failure to meet
Yes/No
the requirements will result in your bid being disqualified.
1.
Original and valid B-BBEE Status Level or certified copy
2.
X
SBD1 (Invitation to bid) (Make sure it is signed and thoroughly completed)
3.
X
SBD2 (Tax Clearance Certificate) Certificate must be original and valid
SBD 3.1 or SBD 3.2 (Pricing schedule) If not filed please refer to Annexure or
4.
Addendum in your submission where price is mentioned
SBD 3.3 (Pricing schedule) If not filed please refer to Annexure or Addendum in your
5.
submission where price is mentioned
6.
X
7.
X
8.
X
9.
X
10.
11.
SBD 4 (Declaration of interest) (Make sure it is signed) and thoroughly completed)
SBD 6.1 (Preference claim form) Must be signed regardless if points are claimed or
not. (Make sure it is signed and thoroughly completed)
SBD 8 (Declaration of Bidder’s past supply chain management practices) (Make sure
it is signed and thoroughly completed)
SBD 9 (Certificate of independent bid determination – Make sure it is signed and
thoroughly completed )
General Conditions of the contract (GCC)
X
Other documents as mentioned in the bid terms of reference.
RFP NO.: NHBRC 05/2015.
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ANNEXURE A: PROVISION OF GUARDING SERVICES (INCLUDING ACTIVE GUARD
TRACKING)
OFFICE
GRADE WEEKDAYS WEEKNIGHTS
WEEKEND
DAYS
WEEKEND
NIGHTS
SUNNINGHILL
TSHWANE
SOSHANGUVE
D
D
D
10
1
2
6
0
2
6
0
2
KLERKSDORP
POLOKWANE
PORT
ELIZABERTH
DURBAN
D
D
D
1
1
1
0
0
0
0
0
0
6
0
2 WITH 2
DOGS
0
0
0
D
1
0
0
0
RFP NO.: NHBRC 05/2015.
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UNIT
PRICE
TOTAL
COST
ANNEXURE B: INSTALLATION AND MAINTENANCE OF AN INTEGRATED SECURITY
SYSTEM
MODEL CODE
GUIDANCE
DESCRIPTION
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
4
0
0
0
0
0
0
2
0
0
0
0
0
0
2
0
0
0
0
0
0
21
5
4
4
4
6
7
21
5
4
4
3
6
7
14
2
3
2
4
5
6
21
5
4
2
4
6
7
19
3
4
2
6
7
B1 - ACCESS CONTROL
Turnstar Traffic Round powder coated
Master Boom aluminum barrier arm.
Barrier.
Vehicle Barrier 4 Meter
Turnstar
Booms
including install, civil
works
and
commissioning
Turnstar Triton Half Height stainless
Turnstile
&glass
revolving
turnstile.
Turnstar
Framed-38mm
Special needs
stainless steel with
gate.
glass clamps and 6 mm
toughened glass
Bell 600kg
600KG maglock with
quick mount and Zbracket with built-in
read switch
Power Pack
5 amp 12 volt switch
mode power supply
with 12 volt 7AH
Battery.
Push Pack
No touch exit door
release. (Push Button)
Dorma- Door
Dorma Heavy Duty
closer
Door closer
Key Release
ON/OFF Key switch
RFP NO.: NHBRC 05/2015.
Page 22 of 33
PRICE
MODEL CODE
GUIDANCE
Safran MorphoMA520
Safran MorphoMA520
Safran Morpho
J Daul
ImproHCW930-0-0GB
ImproHCW930-0-0GB
ImproHRN980-5-0GB
ImproTMC9111-0-NN
Client PC –
Impro (Server)
Workstation PC
Impro-SAG
913-0-0-GB
1101-02USB11-00
Impro-HRD
900-5-0-GB
Impro-HRD
900-5-0-GB
DESCRIPTION
Outdoor
Dual
BIO
Reader.
Indoor Dual Bio Time
and attendance
Indoor Dual Bio Reader
for
Time
and
attendance
Cluster Controller+1x
Wigand Reader Module
IPS
Wigand Reader Module
–Add on to Cluster
Controller
Registration
Reader
USB
125Khz
&
13.56MHz-Pro
&
Enterprise
Mifare Credit Card ISO
-4K
13 Processor 8GB
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
DURBAN
7
5
5
1
2
0
2
2
2
26
2
3
2
3
4
6
12
4
1
1
1
2
2
12
3
2
1
2
3
3
2
1
1
1
1
1
1
200
30
50
20
30
50
100
1
1
1
1
1
1
1
13 Processor 8GB 1
RAM Windows-Pro-64
bit. Includes 1TB HDD
Morpho
Smart 2
MSO300
Veri-focal
license
1
1
1
1
1
1
0
0
0
0
0
1
Impro X MD DBv 1
Vertical Mount Drop
Box- Mechanism Only
ImproX
MD
DBh 1
Vertical Mount Drop
Box-In Housing
0
0
0
0
0
0
0
0
0
1
0
0
RFP NO.: NHBRC 05/2015.
0
PORT
ELIZABETH
1
Page 23 of 33
PRICE
MODEL CODE
GUIDANCE
Intercom
System
Intercom
&Camera
Gooseneck
Switch
HoneywellDolphin 7800
WIFI
Centurion D5
Centurion D5
Impro Audit
Ipro
Commissioning
Impro-TRK900
Impro-HRR901
External Attend
Cathexis
DESCRIPTION
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
2
0
0
1
Intercom
gooseneck 1
with
rain
shield
galvanized and powder
quote.
Camera
gooseneck 3
with
rain
shield
galvanised and powder
quoted.
1
0
2
24 Port POE Switch
10/1000 Uplink.
License and vehicle
disk Scanner
Wi-Fi Access Point for
Visitor Scanner
Battery backup gate
motor for sliding gate
Battery backup motor
for swing gate.
Impro Audit with 5 year
extended warrantee on
Impro Hardware and
Software.
Commissioning
Assistance.
Quad
Remote
Transmitter
RF Wigand Receiver
external Antenna
External Antenna for
the HRR901.
Access control device
4
1:1 Intercom system
RFP NO.: NHBRC 05/2015.
DURBAN
0
PORT
ELIZABETH
1
0
1
0
0
0
0
1
0
0
0
1
0
1
1
1
2
0
0
0
0
1
0
2
0
0
0
0
1
0
2
2
0
0
2
0
0
0
0
0
0
0
1
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
40
20
0
0
40
20
0
2
2
0
0
2
1
0
2
2
0
0
1
1
0
1
1
3
1
1
1
1
Page 24 of 33
1
PRICE
MODEL CODE
GUIDANCE
CACC-3000
DESCRIPTION
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
1
1
1
3
2
4
1
1
1
1
1
1
1
1
1
13
18
1
15
18
21
bundle
license
(unlimited doors)
B2 - CCTV
Day &Night functionality; Build-in IR LED; Edge storage; H.264 and Motion JPEG; Corridor Format
Cathexis
Windows
Network 3
1
1
1
WNVR-6000
Video Recorder-6000
Network rack mounts
SATA-Hard
SATA-Generic
30
6
3
1
drive
7200rpm 4TB hard
drive
Cathexis 100Hard
Drive-120GB 3
1
3
1
01769
Solid State Hard Drive
CathexisCat
Vision
Core 3
1
3
1
CC0R-2000
Software
Cathexis
Core I.P Recording
Server License UP to
36 cams. Inc. 5X Client
Viewing license
Cathexis EIOEthernet I/O module 4 3
1
3
1
1148
by 1A non polarized
relay outputs, and 8
opto isolated inputs. N
POE included.
Cathexis CLIC- Tree year Cathexis 131
36
17
6
2000
Version
Migration
license.
Cathexis
Cat Vision Camera 131
36
17
6
CCVM-1003
License Applied per
camera
added
to
systems with the Core,
Professional
or
RFP NO.: NHBRC 05/2015.
Page 25 of 33
PRICE
MODEL CODE
GUIDANCE
AXLIS-P1405LE
AXIS-M3004V
AXIS-P3364-V
AXIS-P3364V
DESCRIPTION
Premium packages
Bullet Camera HDTV
1080p/2megapixel
resolution at full frame
rate.
Fixed Indoor Vandal
Proof Mini Dome Ultracompact,
vandalresistant
design,
Progressive
scan,
HDTV 720p/1MP
Indoor Fixed Dome
Superb video in MP or
HDTV 720p quality,
Light finder technology,
P-Iris control, H.264
main
profile
and
multiple H.264 streams,
Digital
PTZ,
Easy
installation with remote
focus
and
zoom.
Vandal-resistant design
Audio and I/O
Outdoor Fixed Dome
Superb video in 1MP or
HDTV 720p quality,
Light finder technology,
P-Iris control, H.264
main
profile
and
multiple
H.
264
streams, Digital PTZ,
Easy installation with
remote
focus
and
zoom, Vandal-resistant
RFP NO.: NHBRC 05/2015.
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
23
13
3
0
7
5
21
87
15
13
0
1
11
8
2
0
1
0
4
1
12
4
0
0
0
0
1
1
Page 26 of 33
PRICE
MODEL CODE
GUIDANCE
AXIS P5415-E
AXIS
24 Port POE
Cathexis
DESCRIPTION
design Audio and I/O
Outdoor PTZ Wallmount design for easy
installation,
Repaint
able,
integrated
sunshield, Durable, low
maintenance
mechanics,
UP
to
HDTV 1080P WITH
18X optical zoom, Twoway
audio
&input/output ports.
LPR Superb video
quality in HDTV and 5
megapixel
24 Port POE Switch
WITH 10/1000 Uplink
Commissioning
and
implementation
assistance
from
Cathexis
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
11
3
0
0
0
0
0
3
5
0
0
0
0
0
6
2
1
0
1
1
1
1
0
0
0
0
0
0
2
1
1
1
1
1
INTRUDER ALARM SYSTEM
TexecomPremier Elite
168
8 Zone Main Control 1
Panel, expandable to
1288
Zones
Expandable to 168
16 Areas
200 User Codes
2000 Event Log Time
&Date Stamped.
EN
rated
energy
RFP NO.: NHBRC 05/2015.
Page 27 of 33
PRICE
MODEL CODE
GUIDANCE
Csthexis Calm2000
Combination
Siren Strobe
Outdoor
Siren
Texecom
LCDLP
Polymer
DESCRIPTION
efficient switch mode
power supply
Plug-on Digimoderms
Multiple communication
options
PSTN/GSM/GPRS/IP
Remote
diagnostics
and upload/download
via Wintex software.
PD6662:2010 Grade 3
Class ll
Alarm Panel integration
license.
Siren
and
Strobe
combination for door
monitoring at each
Door.
40 Watt 12 Volt system
siren
Premier Elite Series
Compatible
Premier
Series
Compatible
Blue LCD Screen
Touchtone Keys
Backlighting
2 Additional Zones
1
Programmable
Output.
Extension Speaker
Built-in Proximity Tag
Reader
PD6662:2010 Grade 3
Class ll
RFP NO.: NHBRC 05/2015.
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
1
2
1
1
1
1
1
10
2
3
1
1
1
1
1
2
1
1
1
1
1
1
2
1
1
1
1
1
Page 28 of 33
PRICE
MODEL CODE
GUIDANCE
TexecomPremier Elite
8XP
TexecomPremier Elite
RM8
Texecom
Premier Elite
Com IP
GSM Coms
Unit
TexecomPremier Elite
PSU200
Battery 12 Volt
DESCRIPTION
Premier Elite Series
Compatible
8 Additional Outputs.
1 Auxiliary input.
Speaker Driver
PD6662:2010 Grade 3
Class ll
Premier Elite Series
Compatible
Premier Compatible
8 Relay Outputs
Remote Wired
Plug-On-Premier Elite
Series Only (except
Priem Elite 24 and
Premier Elite 48-W
PD6662:2010 Grade 3
Class ll
Premier Elite Series
Compatible
Premier Compatible
Modem Speed (Baud)
19200
ATS Class 4
Specific to each Armed
response firm to Send
Contact ID signal for
detailed information to
armed response firm
New energy efficient
2.5A
switch
mode
power supply.
12 Volt supply 7AH Gel
RFP NO.: NHBRC 05/2015.
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
20
20
3
2
3
6
7
1
2
1
1
1
1
1
1
2
1
1
1
1
1
1
2
1
1
1
1
1
20
20
3
1
1
6
7
22
22
5
3
5
6
7
Page 29 of 33
PRICE
MODEL CODE
GUIDANCE
7AH
220 Volt 5 Amp
TexecomPremier
Compact PW
Magnetic Door
Contact
Sherlo Tronic500m Receiver
DESCRIPTION
Battery
220
volt
supply
required at each power
supply point and main
control
point
with
Certificate
of
Compliance.
Digital Pet immune PIR
12m volumetric range.
Digital
signal
processing
Up to 35Kg (77 lbs.)
pet immunity
Built-in EOL resistors
Mounting
height
alignment.
Digital
temperature
compensation.
Remote LED disable.
PD6662:2010 Grade 2
Class ll
Mounting
height
alignment.
Indoor Magnetic door
contact
to
monitor
Doors.
Code
hopping
Encryption
Latch or Momentary
Selectable Momentary
times.
1 Sec:Sec,1min 3min
ON/OFF
Buzzer tone
RFP NO.: NHBRC 05/2015.
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
21
21
4
2
0
0
0
85
60
11
13
4
7
8
0
0
0
0
17
30
30
43
30
0
7
15
12
10
0
0
0
1
2
2
0
Page 30 of 33
PRICE
MODEL CODE
GUIDANCE
Sherlo Tronic500 m pendant
long range
single Button
Transmitter
Optex-VX40
Optex- BX80
DESCRIPTION
SUNNINGHILL SOSHANGUVE
Crystal
Controller+/100KHz
Frequencies:
403MHz/433 MHz
12-24 V AC/DC input.
Weatherproof housing
Encryption:
Code 2
Hopping
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
2
0
2
4
6
2
4
0
0
0
2
6
2
0
2
0
6
2
Range: 500m (Open
air)
Voltage Range:10 V-13
V
Current on TX:32MA
Sleep mode:1Ua
Dimensions:
(1xbxh)
70x37x18mm
Operating Temp:-3 C to
65 C
Warranty: 24 Months.
Adjustable
detection 2
zone function (15 per
notch), Size judging
function,
Double
conductive
shielding,
Sensitivity
selection
switch,
Temperature
compensation,
Selectable N.C Or N.O.
alarm output, Photocell
for day and night
operation.
Variable
detection 80
RFP NO.: NHBRC 05/2015.
Page 31 of 33
PRICE
MODEL CODE
GUIDANCE
Outdoor
Infrared
Detector.
Optex-AX200TN Model
Optex-BX80
Outdoor
Infrared
Detector
27-Electric
fence
Merlin M28
ARMED
RESPONSE
(MONITORING
DESCRIPTION
SUNNINGHILL SOSHANGUVE
range from 2 to 12 m
on each side, Double
conductive
shielding,
Advanced temperature
compensation, Limited
detection
range
function, Size judging
function to avoid false
alarms, Audible alarm
function, Attractive and
slender design.
60
Meter
Infrared 20
Outdoor
Interrupted
Beam.
Variable
detection 0
range from 2 t0 12m 0n
each side
Rewire 27 Strand free Determine on
standing fencing, 2.5 site visit
mm braided stainless
steel wire as per COC
fence specifications.
M28 Energizer 2 zone 2
with solar panel and
105 amp Battery and
mounting pole with
solar
bracket
with
transmitter to link to the
intrusion alarm system
(RX and TX
24HRS
RFP NO.: NHBRC 05/2015.
TSHWANE KLERKSDORP POLOKWANE
PORT
ELIZABETH
DURBAN
37
0
0
0
0
0
0
0
0
0
0
10
Determine on
site visit
0
0
0
0
0
0
0
0
0
1
0
24HRS
24HRS
24HRS
24HRS
24HRS
24HRS
Page 32 of 33
PRICE
MODEL CODE
GUIDANCE
AND
REACTION)
TOTAL COST
DESCRIPTION
RFP NO.: NHBRC 05/2015.
SUNNINGHILL SOSHANGUVE
TSHWANE KLERKSDORP POLOKWANE
Page 33 of 33
PORT
ELIZABETH
DURBAN
PRICE