6th Annual
Focus Users’ Conference
CTE
Attendance & Gradebook
Presented by:
Natasha Leon
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Agenda
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Attendance
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Teachers
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Preferences
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Take Attendance
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Attendance Chart
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Absence Summary
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Administrators
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How to update Attendance
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Auto-drop Feature
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Attended Hours for Financial Aid
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Attended hours for CTE versus Adult Ed
Gradebook
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Preferences
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Full Year Gradebook
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Add an assignment
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Gradebook Reports
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Grade posting & the Auto Scheduler
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CTE & Adult Ed Transcript
Teachers
Preferences
• System Administrators can turn on the System Preference to allow teachers to
enter hours present for attendance
• Students’ hourly attendance defaults to the hours indicated on the student
schedule
• Teachers can turn on the preference to combine multiple sections in the
same period to take attendance
• Access the My Information menu and select Preferences
Teachers - Take Attendance
• To take today’s attendance, the system defaults to present
• To change to another attendance code, click the corresponding radio button. This
will also update hours present to zero
• To update the number of hours present, click the text box in the Present column
Teachers - Take Attendance
• To update previous days attendance codes, click the code on the
corresponding date to the left of the student’s name to select a code in the
drop down
• To update previous days attended hours, click the hours to enter the
adjustment
Teachers – Attendance
Reports
Attendance Chart
• The Attendance Chart is used to view daily hours scheduled, total hours
scheduled and total hours attended
• This can be viewed for individual students or by course section
Teachers – Attendance
Reports
• The Absence Summary Report will display the total amount of days
absent and present
• This report provides the dates the student was marked absent
Administrators- Take
Attendance
Attendance Chart
• Administrators are able to update attendance codes and hours present
using the Attendance Chart
Administrators- Take
Attendance
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Administrators can access the Teacher Completion Report to make adjustments to
attendance records
This report displays all teachers who have not taken attendance for the date selected
Clicking the red X opens another window displaying the course attendance roster
Administrators- Take
Attendance
• The Administration Report is available to make updates to student attendance records
• Any updates made by an administrator cannot be overridden by a teacher
Administrators- Take
Attendance
• Administrators are able to access the Absence Summary Report and update
attendance codes and hours present
• Administrators can enter a date range to pull data for a specific timeframe
Administrators
Auto-Drop Feature
• This feature will atomically drop a student scheduled into an AGE course
if they have been marked absent 6 consecutive days in a row
• The system will drop the student on the 7th day and auto fill the
withdrawal date as the last day of attendance
• If the student returns, they will have to be re-enrolled
Administrators
Attended hours for Financial Aid
Users can verify Attended Hours by the
Attendance Chart or a student’s
schedule record
Gradebook
Gradebook
Preferences
• Within the Preference screen, users have the opportunity to chose general setup options
Gradebook Configuration
Teachers can access Gradebook Configuration
to customize their Gradebook. Options include:
• Score Rounding
• Assignment Sorting
• Assignment default due date
• Weight Grades
• Copy assignments to all sections by default
• Display percentages in the gradebook
• Enable Full Year Gradebook
• This function should be enabled if
students are allowed to submit
assignments at their own pace and
the course is year round
Gradebook Configuration
Other options include:
• Custom Grades
• Groups within the Gradebook
• Color coding letter grades
Categories & Assignments
Through the Categories & Assignments screen teachers can setup
• Categories
• Assign weights, if selected through configuration
• Color code
• Copy to selected courses
• Assignments
• Add details
• Add Curriculum Frameworks
Add an Assignment
Teachers can also add an assignment through the Gradebook.
• The add an assignment screen allows
• Details and a description to be defined
• The assignment to be copied to multiple sections
• Curriculum Frameworks to be assigned
Gradebook Reports
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Various Gradebook Reports are available to assist teachers
quickly address specific grade issues
The Missing Grades report is used if a teacher is actively using
their gradebook. This report will inform a teacher of missing
grades to best use the “Use gradebook grade” link
The Blank Gradebook downloads as a PDF to easily print the
class roster
Gradebook Audit Trail is mainly used for a “co-teaching”
situation to verify who entered grades
Posting Final Grades
• The Post Final Grades screen provides a link to import the overall grade from the
gradebook
• User still have the ability to manually add the Percent & Grade for each student
CTE Transcript
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The CTE transcript is a structured document hard coded into
Focus
The Transcript screen from the Grades menu will default to
the CTE Grouping option which is required to generate the
CTE transcript
Items defaulted to display on the CTE transcript include
• Grade Records
• GPA for specified program
• Date enrolled and date completed course
• Program completion date
• Program Hours
Students will display per program in order to select from
which program to generate the transcript
Adult Ed Transcript
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The Transcript screen from the Grades menu will default to the CTE
Grouping - Updating the grouping option will allow other options to be
selected
• School
• Teacher
• Course Number
• Letter Grade
• Select credits if High School courses are included
Students display per program in order to select from which program to
generate the transcript
Questions?
Natasha Leon
Project Coordinator, Focus School Software
natashal@focusschoolsoftware.com
ph: (727) 388-4895 fax: (727) 213-6999
http://www.focus-sis.org
Thank You
Please be sure to complete the comment card for this session and
enjoy the rest of the Users’ Conference!