ASNAU SENATE MEETING #19
TWENTY FIFTH SESSION
OFFICIAL MINUTES
Date: March 28, 2013
Number on council: 12
Date of Senate Meeting: March 28th, 2013
Number present: 12
Prepared by Shelby Burton
Senate Chairman Ryan Lee called the Senate meeting of the 2012-2013 Senate to order at
4:03 P.M. in the Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
-All Present
Approval of Minutes
Motion: Senator Boruch move to approve the minutes from last week’s Senate
meeting
Second: Senator Lopez
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
Chairman Lee entertains a motion to add item s to the agenda and title it SB 25-91: ASNAU,
Graduation Sashes, $615 (Budget Line 80)
Motion: Senator Lake move to add item s to the agenda and title it SB 25-91: ASNAU,
Graduation Sashes, $615 (Budget Line 80)
Second: Senator Creer
Discussion: President Smart explains that this will pay for graduating sahes and will be
taken out of the awards and recognitions line, which will leave $1600 left in the line to pay
for the banquet. They will go to nine people, but the order will be for 24 sashes because
they are cheaper to buy in bulk and will be used in later semesters. They will be receiving
their sash at the banquet.
Discussion: None
Vote: Unanimous, item s (SB 25-91: ASNAU, Graduation Sashes, $615 (Budget Line 80)) has
been added to the agenda
Blaise Caudill: He is representing Theta Chi Fraternity and is confused because he was
under the impression that they had an OA and a bill on the agenda. Senator Woodhouse
explains that the other representative needed to get the budget in by a certain time so they
decided to postpone it until next week.
Unfinished Business
Item a (Bylaw Revisions) will continue to be tabled.
New Action Business
Motion: Senator McDiarmid move to vote on item a, Club Recognition: Day of the Girl
Arizona
Second: Senator Lopez
Discussion: This club is being started by an ASA intern, meant to spread awareness of the
issues that girls face including body image, sexual assault, etc. The founder created an
official Day of the Girl through legislation, which now takes place on October 11th, created
to be a more effective and impactful movement. It benefits NAU and the Flagstaff
community. She plans on reaching out to the community and even to legislation. They also
want to participation in volunteer activities and would like to officially be recognized in all
cities
Vote: Unanimous, item a (Club Recognition: Day of the Girl Arizona) has been approved
Motion: Senator Lake move to vote on item b, Club Recognition: Flagstaff Kuwaiti Students,
provided that they meet with student life to ensure that their constitution is in accordance
with the university policy
Second: Senator Reddig
Discussion: There are many Kuwaiti students at NAU and this club would gather them all
together to do activities and create a sense of community to adjust to classes and make
friendships. Currently, they are looking at 40 students but would like more eventually.
Senator Chan asks where they will be meeting; the representative says that they will meet
at houses. Senator Fox says that in article three in the membership section, there are
conflicting qualifications. It says that members must be Kuwaiti but then later states that
they will not discriminate. The representative says that they should be Kuwaiti. Senator
Fox says that that contradicts the last part which agrees to NAU’s policy prohibiting
discrimination. Senator Lake asks that if it went through student life, does it abide by the
policy? It does not. Dr. Farmer says that it would if it included a statement that says those
that support NAU Kuwaiti students are welcome as well. Another representative explains
that it is open to all NAU students but that officers must be Kuwaiti. Dr. Farmer says that
that does not align with the university policy. Senator Lake says that it is says in the
requirements that members must be Kuwaiti citizens. He is okay with passing it as long as
they change this qualification. Dr. Farmer suggests passing the club with an understanding
that they will reword their constitution in accordance with the policy.
Vote: Unanimous, item b (Club Recognition: Flagstaff Kuwaiti Students) has been approved
Motion: Senator Fox move to vote on item c, Club Recognition: Immigration Action
Research Team, item d, Club Recognition: NAU Computer Art and Technology Club, and
item e, Club Recognition: Upsilon Chi Fraternity
Second: Senator Lake
Discussion: The Immigration Action Research Team is a collaborative effort between the
community, first-year seminars, undergraduate students, and graduate students. They
would like to attend conferences, host events, and provide a space for students to develop
leadership abilities and take initative in ways they cannot do currently. Senator Lake ask
what they are currently unable to do; he explains that they would like to be able to attend
conferences, host events, and have information on the website. The NAU Computer Art and
Technology Club focuses on computer technology and art, in addition to graphic design, 3D
animation, computer programming, video game design, etc. They wish to come together to
collaborate with teachers and students to create something they are passionate about,
rather than assignments they are forced to do. It provides more freedom. The Upsilon Chi
Fraternity would like to be recognized as an entrepreneurial fraternity that holds its values
in leadership, establishing a legacy, brotherhood, and knowledge. They plan on holding
themselves to a high standard with hard work and no entitlement. Senator Woodhouse
asks if they will be a business fraternity; technically, yes, but they wish to be more
entrepreneur-specific. Senator Lopez asks if they will be recognized under the Untied
Greek Council; they will be recognized under the FCB to work with the business students.
Senator Fox asks about the statement in the constitution that mentions that they will not
wear letters while partaking in illegal activities; they explain that it is for a precaution so
that they are not recognized for partying but for business and brotherhood. Senator Lake
asks if this is a national fraternity; it is not, so NAU could be the founding location. Senator
Lake informs the fraternity that if they need any help constructing a constitution that he
would be more than happy to help. He suggests making quorum 50% plus one rather than
75%. The representative explains that they would like to keep it at 75% because they have
so few members. However, once the fraternity grows, they will consider implementing
that.
Vote: 11 in favor, 1 abstains, item c (Club Recognition: Immigration Action Research Team),
item d (Club Recognition: NAU Computer Art and Technology Club), and item e (Club
Recognition: Upsilon Chi Fraternity) have been approved
Motion: Senator Lopez move to vote on item f, IA: Ralph Garcia, $235
Second: Senator Creer
Discussion: None
Motion: Senator Fox move to table item f, IA: Ralph Garcia
Second: Senator Lake
Discussion: None
Vote: Unanimous, item f (IA: Ralph Garcia, $235) has been approved
Motion: Senator Lake move to vote on item g, IA: John McCoy, $400
Second: Senator Tenney
Discussion: John is a senior at NAU and is looking for funding for a trip to a renowned
saxophone workshop in Germany in May being held by a famous quartet that has
performed in almost every concert hall in the world. Their students have always been very
successful and this is the first time an NAU saxophonist received an invitation. The budget
is $1100 for airfare, $450 for participation, $150 for participation, and $200 for meals
(which will be his own contribution). Last year, he requested funding for a different
musical festival (nationals) that costed $1800. He will be attending the same festival—
which he budgeted for this year in January and is paying for completely on his own—and it
is $1900. Senator Woodhouse asks how he was chosen; his saxophone professor is a friend
of the quartet members and once the workshop did not become full with European
students, it became open to him. Senator Creer asks what he means by the school of music
grant $0 in the fundraising efforts; he approached the school and none were applicable for
this situation. There is one scholarship in the air, however. Senator Fox asks if he was not
planning on going to the other conference, could he have provided for the trip to Germany?
He could have; however, he did not get invited to this until after putting the down payment
on the first trip. Senator Lake feels that he has asked for lots of money (including the $1800
last year and some funding from the saxophone society request) and though he is glad that
he was invited to such a prestigious event, he does feel some concerns with how much he
should receive. Senator Lake attends conferences but he picks and chooses which ones and
budgets them accordingly and is generally more conservative in giving funding to the
students. Chairman Lee asks how rare this experience is; this is the top ensemble grou in
Europe, so it is very rare. Senator Fox has concerns with him attending the other
conference and wonders if he is at all self-reliant. He cannot attend all conferences.
Senator Cross disagrees and sees that he did not know about this opportunity before
registering for the other one and that he is funding the other completely on his own.
Senator Creer agrees and says that he will be representing NAU in two places and many
clubs do similar things. He is also contributing his own money for food. Senator Tenney
says that this is no different than past decisions. Chairman Lee points out that he did take
fiscal responsibility for the other trip.
Vote: Unanimous, item g (IA: John McCoy, $400) has been approved
Motion: Senator Woodhouse move to vote on item h, SB 25-84: John McCoy, $1300
Second: Senator Fox
Discussion: None
Vote: Unanimous, item h (SB 25-84: John McCoy, $1300) has been approved
Motion: Senator Boruch move to vote on item i, OA: TriJacks, $500
Second: Senator Chan
Discussion: The triathalon team is requesting funding for the USA national championships
in Tempe, where 2,000 athletes compete nationally. Two years ago, they placed 29th but
could not attend last year for financial reasons. Recently, they qualified to get to nationals
and had some students place first in certain events in October. They would like to bring
everything back to the school and grow the club to promote a healthy lifestyle. Chairman
Lee asks if they can walk through the budget; they charge $100 for 33 members and are
sponsored. They participated in a letter writing campaign and wrote to ten addresses
asking for funding. They pay for their coach ($200/month and a $100 bonus). They also
fund shirts, trisuits and printing ($142/suit out of pocket), sponsor printing, lodging
($300), transportation, entrance fees ($70), a hotel in a Havasu, and now 17 attendees for
the nationals. The entry fee totals to $1800 and they will need a hotel for Tempe for four
rooms to attend both the race and the banquet. Senator Fox inquires about the sample
personal budget; it is like a budget that represents what each individual has put into this
sport (bikes that cost $1,000 to $2,000; running shoes, swim gear, coaching, etc). Races
also generally cost between $70 and $120, plus other lodging and their uniform.
Vote: Unanimous, item I (OA: TriJacks, $500) has been approved
Motion: Senator Lopez move to vote on item j, SB 25-88: Tri jacks, $3000
Second: Senator Boruch
Discussion: None
Vote: Unanimous, item j (SB 25-88: TriJacks, $3000) has been approved
Motion: Senator Reddig move to vote on item k, OA: Omega Phi Alpha, $500
Second: Senator Lopez
Discussion: This funding will go toward charity events, including a formal which is open to
all NAU students and costs $5. All proceeds go toward women and children survivors of
domestic violence. They will also be holding a field day which includes a 74 foot obstacle
course, which will go toward feeding children who rely on school systems for food, which
makes backpacks every week for students. The third event is a clothing swap which will be
donated to homeless shelters. They need help paying for rooms and rental equipment.
Senator Woodhouse asks about the field rental equipment; there is a phoenix company that
does bouncy houses and they received a $600 coupon for their services. The obstacle
course is similar and is inflatable. They will also be providing a water volleyball court
which costed $1200 for generators. She asks if they will be paying for staff; they will not,
instead the sisters will be trained how to work the course. Senator Lake asks what the
purpose of their organization is; they work on community service and are required to do
15 hours per semester but they go above and beyond and actually do around 70. They are
recognized nationally and wish to expand on doing more than their required hours. They
do six projects in different areas to give back including body image, shoe drives, mental
health, specific sisters, etc. Senator Lake asks if they have funded other events through
dues. They are trying to expand and doubling their events. They also pay for many out of
pocket items like shirts and transportation to the valley. Senator Lake asks if their formal
is yearly. It is; their goal is to raise $500 this year and they will be doing a raffle which will
cost and bring in money. The Raddison will cost $700. Senator Woodhouse inquires
about the $50 Krispy Kreme fee on their budget; they will need to travel to Phoenix to get
the donuts, so it will pay for gas.
Vote: Unanimous, item k (OA: Omega Phi Alpha, $500) has been approved
Motion: Senator Fox move to vote on item l, SB 25-85: Omega Phi Alpha, $2392.85
Second: Senator Creer
Discussion: Senator Lake says that there is a discrepancy on the bill and that the bill
number does not match up with the budget, which mentions $2145.85. Senator
Woodhouse says that she believes the budget number is the correct one.
Motion: Senator Lake move to amend the bill to replace all mention of $2392.85 with
$2145.85
Second: Senator Boruch
Discussion: None
Vote: Unanimous, the bill has been amended to replace all mention of $2392.85 with
$2145.85
Discussion: None
Vote: Unanimous, item l (SB 25-85: Omega Phi Alpha, $2392.85) has been approved
Motion: Senator Creer move to vote on item m, OA: NAU Club Baseball, $500
Second: Senator Lake
Discussion: The Baseball Club is in their second year in the NCBA. They have significantly
improved from last year and placed second in the conference ahead of UCSD and UA. They
are asking for funding for the bus and driver to attend a tournament at Cal Berkley next
weekend for the pre-game series. They drove to Santa Barbara recently and got third out
of eight teams. They drove themselves after the tournament ended and did not return
home until 4 AM because they could not fund a hotel room, which is a safety concern.
Senator Fox asks if they have come for funding before; they did last spring, but not this
year.
Vote: Unanimous, item m (OA: NAU Club Baseball, $500) has been approved
Motion: Senator Lopez move to vote on item n, SB 25-86: NAU Club Baseball, $3000
Second: Senator Chan
Discussion: None
Vote: Unanimous, item n (SB 25-86: NAU Club Baseball, $3000) has been approved
Motion: Senator Lake move to vote on item o, SB 25-87: Spring School of Music Banquet,
$2000
Second: Senator Tenney
Discussion: This funding will go toward a banquet for students to celebrate the year’s
accomplishments—including the new auditorium and the ensemble trips. They wish to
give back to the students. The budget includes many organizations financially supporting
this event. They wish to rent a hall at the DuB for easy student-access. Otherwise they
would have gone off-campus, but they wanted to make it as easily-accessible for students.
The tickets are $3 and Sodexo is helping with funding; however, they still need money.
Vote: 11 in favor, 1 abstains, item o (SB 25-87: Spring School of Music Banquet, $2000) has
been approved
Motion: Senator Woodhouse move to vote on item p, SB 25-89: ASNAU, NAU Undie Run,
$4500 (Budget Line 105)
Second: Senator Creer
Discussion: This event will be paid for through the extra money from the diversity lines and
it is expected to cost $4,000. They are mainly paying for NAUPD (9 officers) and have
already met with them to ensure a safe event. It will also pay for giveaways like glow
sticks, waters, and first aid kits. Senator Lake wants to make sure that the budget line is
correct and thought that they agreed to only use budget names. Because it mentions the
diversity events line in the bill, it is okay.
Vote: Unanimous, item p (SB 25-89: ASNAU, NAU Undie Run, $4500 (Budget Line 105)) has
been approved
Motion: Senator Lopez move to vote on item q, OA: Adventure Club, $500
Second: Senator McDiarmid
Discussion: This funding will go toward a trip to the Grand Canyon, in which they will be
leaving tomorrow and returning Sunday. It will help cover costs for the environment fee
and the entrance fee, which totals to $711 for 9 people to attend. They hope to bring an
understanding of cultural and geographical understanding and an enhancement of the
organization.
Vote: Unanimous, item q (OA: Adventure Club, $500) has been approved
Motion: Senator Chan move to vote on item r, SB 25-90: Adventure Club, $211
Second: Senator Boruch
Discussion: None
Vote: Unanimous, item r (SB 25-90: Adventure Club, $211) has been approved
Motion: Senator Boruch move to vote on item s, SB 25-91: ASNAU, Graduation Sashes, $615
(Budget Line 80)
Second: Senator Reddig
Discussion: None
Motion: Senator Lake move to amend the bill to read 25-91, rather than 24-91, and to read
an act to allocate up to $615 from the budget line for student awards and recognition for
ASNAU graduation sashes
Second: Senator Chan
Discussion: None
Vote: Unanimous, the bill has now been amended to read 25-91, rather than 24-91, and to
read an act to allocate up to $615 from the budget line for student awards and recognition
for ASNAU graduation sashes
Discussion: None
Vote: Unanimous, item s (SB 25-91: ASNAU, Graduation Sashes, $615 (Budget Line 80)) has
been approved
Executive Report
a. President- Sammy Smart
-President Smart reports that the tuition hearing went really well last night and
thanks those who spoke. We had the most students speak on behalf of the
tuition pledge and in general. All students were aligned in their statements.
President Haeger was pleased with the attendance. A new student regent was
appointed from UA and is a sophomore currently. Next year, she will be an ex
officio member and then will have voting rights. There will be a tuition vote next
week in Tucson. On Friday, they will be discussing it with university presidents.
It was a 5% increase for in-state students for incoming freshmen. Hours are due
today! The state of the student address was cancelled because of the
snowstorm; instead, they will be invited to the LOUIE awards.
b. Vice President of Student affairs- Annsley Niemann
- VP Niemann reports that there is a new route for the Undie Run, which will be
more on the North Campus. It will go by many residence halls! They are
planning on getting DJs out there and ASNAU members will have first aid kits
and fanny packs for safety precautions. As far as working, she will need
everyone to work the event. Sign up on the sheet. The dress code will be jeans
and polos. We will also be wearing traffic vests. Sammy thinks that we should
wear underwear over our clothes, but she disagrees. You can wear shorts as
long as they are respectable. It is April 26th. We will also be handing out ASNAU
shirts at the end of the run and there will be tabling to hand out the kick axe
shirts. If you work office hours during this time, then you can use these events to
replace it. This is the last week for the Snowjack Express and there will be a
confirmed amount in the line next week.
c. Vice President of Academic Affairs- Ryan Lee
-VP Lee reports that hours are due this week. Additionally, he is going to start
exit interviews which will give him three weeks to do 14 interviews. They would
like to have opinions and recommendations for next semester. Thank you for all
of your hard work this week, remember to maintain your hours schedule. Please
be available for the next few events! Put up the posters, as well; they are very
important to attendance! Remain strong about the budgets and signatures.
d. Chief of Staff- Makenzie Mastrud
-Chief of Staff Mastrud reports that she sat on the study abroad committee and
they reviewed 55 applications and they discussed funding. They cannot fund all
of the people that applied; it was unfortunate to see them calling other
organizations for funding. She has been working on next year’s budget, which
will be presented on April 25th. Discuss with them any comments or concerns
that you have. Ticket sales will be going on for a 12-hour period. The doors will
open at 10 AM. They need their student ID to get into the concert. She has been
working with the Health Promotions representative for a presentation on
SODAS. If you work the extra shift, then you can get an extra ticket.
Staff Reports
A. ASA- Jack, Danielle, Shayna
-ASA reports that the ASA jobs will be up for applying. You do not have to have
served on ASA previously to apply! It is a great opportunity to get involved.
Next week, there will a board meeting on Wedneday at 6:00 PM at UA’s law
school; you can still call in if you cannot physically be there. Please show your
support if you would like. Yesterday was the tuition hearing, which went well.
Shayna attended the committee of the whole hearing, which passed. It is
expected to pass on a party line vote. It looks like the Democrats will be against
it and the Republicans will be for it. HB 2169 will not allow student orgs to
donate to political campaigns and will prohibit them to take a stance. During the
committee, there was another amendment, Senator Tobar proposed an
amendment to reword things so that it would prohibit ASA from funding
political campaigns but could still exist. Is the bill saying that they cannot donate
money or time? It says funds, but does not say time. She has also been working
on a budget for next year’s ASA and has been cutting as much as possible. The
executive director has been drafting many grant proposals. She is shooting for
the end of April for a finalized budget. Our communications director has left to
go to another organization, and the organizing director will be leaving
tomorrow.
B. Public Relations- Matt Villa
-He reports that they have been having problems with the posters; they are just
going to have SUN entertainment do it. They are working on passes for you and
your guest and invitations for the banquet.
C. ITS-Joey Smoll
-He is working on updating the site for chief of staff and staff packets and
descriptions.
D. Special events- Tony Buchta, Sara Martin
-They report that there is a sign-up sheet; please work four total hours.
Contracts for the banquet have been finalized. One concern that she has is that
the poster looked folded and crumpled, so please be considerate of all of the time
put into it.
E. NSG- Representatives
-This week, they have hung up posters for their philanthropic event. The money
will go toward Matt’s Chemo Bags. Go to the Facebook page for more
information.
Committee Reports
A. Appropriations: Senator Woodhouse thanks President Smart for stepping into
the meeting to make quorum. If anyone would like to run a meeting, contact her.
B. Legislative: Senator Lake reports that they will be meeting today after this
meeting. It should not take too long; the final meeting will be April 13th, so that
everyone can attend. They only want to vote once so that they do not have to
take up too much time. They are discussing a probation status for senators; you
are either a full-time senator or impeached. He also wants to discuss people
holding more than one position in ASNAU.
Senator Reports
College of Arts and Letters
a. Shannon Boruch-Senator Boruch reports that she has been doing her
office hours and has given out OA packets.
b. Anthony Lake-The all-state music festival will be held in Flagstaff soon
on the 20th. He also thanks the team because when he first joined the
organization, he did not know what the organization was. Now, the
music building and majors are very grateful for the increase in the
funding given to them. He did two bills this week and worked over
spring break; he was contacted by four clubs for funding this past
week.
College of Social and Behavioral Sciences
a. Samantha Cross-Senator Cross reports that they had a dean’s meeting.
She also wrote a bill; if anyone is willing to take her hours, please
contact her.
b. Jeremy Reddig- Senator Reddig reports that he did his office hours
and made appointments. Additionally, he has been paying attention
to people that need help.
College of Health and Human Services
a. Derek Lopez-Senator Lopez reports they will be meeting with their
dean in April. He also reports a slow week in the office, but he met
with a dental hygiene student and was emailed from another club
about funding.
b. Dominique Creer-Senator Creer asks for suggestions for the task force
committee; please email her about teacher evaluations and professors
so that she can give a thorough report. The report will be given next
Wednesday. If anyone is interested in attending at 1:00 in Cline
Library that would be great.
College of Education
a. Kelsey Smart-Senator Smart reports that they are hoping to meet with
their dean once more. It has been very slow this week; however,there
may be another club coming in for a bill.
b. Adam Fox-Senator Fox says that he met with ASUA over spring break
to create stronger ties between in-state universities.
College of Business
a. Jeremy Chan- Senator Chan reports that they are still hoping for a
dean’s meeting. He wrote a bill for ASNAU and had an interview with
another senator about the College of Business. He also gave out
funding packets.
b. Derrell Tenney- Senator Tenney reports that he has a meeting with a
club tomorrow and he has worked his office hours. He also played the
accordion for four hours and was asked to play it at the banquet.
College of Forestry, Engineering, and Natural Sciences
a. Oregon McDiarmid-Senator McDiarmid reports that they had a dean’s
meeting and received information on the new building that they are
putting up. They were updated about ASA. He is working on the
homecoming thing and has reached out to other organizations.
Hockey will be coming back next week. He thanks Shayna for going
above and beyond for ASA.
b. Shayla Woodhouse-Senator Woodhouse reports that she wrote a bill
for the NAU Club Baseball. Additionally, she asked about the concert
poster.
Advisor Reports (Rick Brandel and Art Farmer)
Rick Brandel—Dr. Brandel encourages Senator Tenney to play the accordion. He
has volunteered to work at the NAU Undie Run and will not wear inappropriate
shorts. He will be distributing pamphlets regarding how to appropriately wear
fanny packs for the Undie Run. He thanks everyone who took the time to go to the
tuition hearing last night. If you go beyond your four years, you will then take the
pledge tuition of the class behind you.
Art Farmer— No Report
Discussion Items
Announcements
VP Niemann hands out posters to hang up! When talking about the Undie Run, remind
people that this is a philanthropic event first and foremost.
Adjournment
Motion: Senator Smart
Second: Senator Chan
Unanimous
5:44 PM