MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Lawrence
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 02/25/2013.
Mandatory One-Year Compliance Date: 02/24/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
Special requirements for determination of specific learning
disability
Determination of transition services
SE 6
SE 9
SE 13
Timeline for determination of eligibility and provision of
documentation to parent
Progress Reports and content
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 20
Criterion Title
Least restrictive program selected
SE 21
School day and school year requirements
SE 22
IEP implementation and availability
SE 24
SE 25
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
SE 26
Parent participation in meetings
SE 32
Parent advisory council for special education
SE 34
Continuum of alternative services and placements
SE 35
Assistive technology: specialized materials and equipment
SE 36
SE 49
IEP implementation, accountability and financial
responsibility
Instructional grouping requirements for students aged five
and older
Related services
SE 55
Special education facilities and classrooms
CR 7
CR 7B
Information to be translated into languages other than
English
Structured learning time
CR 18
Responsibilities of the school principal
SE 40
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
The student record review indicated that educational status assessments A & B, which
include information on the student's current educational progress, as well as a current
teacher's assessment of student performance and school history, were not always
completed and kept in the student record.
Description of Corrective Action:
The District will hold trainings with all Evaluation Team Facilitators, related service
providers and special education teachers to ensure that educational status assessments A
& B are always complete and kept in the student record. The users will be required to
complete the educational assessments in the documents tab of the new web based IEP
system, EasyIEP.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly, Coordinator of Special Education
Completion:
ETF/General Education Teacher/SPED Teacher
11/08/2013
Evidence of Completion of the Corrective Action:
1.The Coordinator of Special Education held EasyIEP implementation trainings on January
9, February 13, March 1, April 10 and one scheduled for May 8, 2013. The target audience
was Evaluation Team Facilitators, related service providers and selected special education
teachers from each school in Lawrence. The Educational Assessments A & B are provided
in the documents tab of EasyIEP for completion. The trainings reviewed this regulation
and the requirements for completing the information on the student's educational
progress, as well as a current teachers assessment of student's performance and school
history. (EasyIEP Manual and attendance sheets)
2. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education teachers in their respective schools in September,
2013. ( See email announcing ETF training, agenda, IEP Process, Mandated forms (28R/1
)
3. ETF's will meet with the Special Education Teachers in their respective schools,
including the designated school representative for completing educational assessments, in
each building to discuss in detail the requirements of education status assessments the
first week in September, 2013. ( See agenda, Training documents) The trainings will
review this regulation and the requirements for completing the information on the
student's educational progress, as well as a current teachers assessment of student
performance and school history.
4. The EasyIEP web based process stores the required information to be printed and filed
in student's records.
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETF's in each building who will review the
educational assessments to ensure they are completed with detailed information on the
student's current educational progress, as well as a teacher's assessment of student
progress and student history.
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence, such as the agenda and attendance sheets with the name and
titles of participants, for verification of the training conducted (to date) on using EasyIEP
and ensuring the completion of the Educational Status A and B assessments. This
progress report is due September 9, 2013. Please provide evidence of the corrective
action for the individual records, as required by the Department's June 3, 2013 letter.
Submit copies of the Educational Assessment A & B for the records identified as noncompliant during the record review.
Please provide the results of a student record review to ensure that Educational Status
Assessments A and B are completed and maintained in the student record. Please conduct
a review of a minimum of 30 records; ten from each level (i.e. elementary, middle and
high school). Identify the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance. This progress report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
The student record review indicated that while IEP Teams completed a written
determination of whether the student evaluated had a specific learning disability, the IEP
Teams are not using any of the current state mandated forms for this determination.
Description of Corrective Action:
The District will hold trainings with all ETFs, psychologists, related service providers,
special education teachers and Principals on the required process regarding evaluation for
eligibility related to Specific Learning Disabilities, determining appropriate actions
necessary to determine a SLD and regarding each aspect of SLD paperwork. The Team
will be required to complete the current state mandated form that is part of the EASYIEP
computerized system.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly, Coordinator of Special Education
Completion:
ETF/IEP Team
11/08/2013
Evidence of Completion of the Corrective Action:
1.The Coordinator of Special Education held EasyIEP implementation trainings on January
9, February 13, March 1, April 10 and one scheduled for May 8, 2013. The target
audience was ETFs, related service providers, psychologists and selected special education
teachers from each school in Lawrence. The Current mandated forms for determination of
specific learning disability are provided in the documents tab of EasyIEP for completion.
The trainings reviewed this regulation and the requirements for written documentation as
to whether or not a student has a specific learning disability which is signed by all
members of the team. (See agendas, EasyIEP Manual and attendance sheets)
2. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education teachers in their respective schools in the
September, 2013. (See email announcing ETF training, agenda, IEP Process, Mandated
forms (28R/1 )
3. The ETFs will meet with the special education teachers in each building to discuss in
detail the requirements of determination of specific learning disability and mandated
forms the first week in September, 2013. ( See agenda, Training document)
4. Building Principals will designate a portion of the September monthly faculty meeting to
address this requirement.
5. The EasyIEP web based process stores the required information to be printed and filed
in student's records.
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETFs in each building who, when a student
suspected of having a specific learning disability, is evaluated, the Team creates a written
determination as to whether or not the student has a specific learning disability, which is
signed by all members of the team and it is on the current state mandated forms.
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
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found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 06/03/2013
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide copies of the agenda and attendance sheets for the trainings conducted to
date concerning the completion of SLD forms. Please identify the trainer by name and
title. This progress report is due September 9, 2013.
Please conduct a review of student records. Please select a sample of 10 records at each
level (i.e. elementary, middle and high school) of those students identified as having an
SLD to determine if school staff are completing the mandated form(s). Identify the
number of records in compliance and for any records not in compliance, determine the
root cause(s) of the non-compliance and the district's plan to remedy the non-compliance.
This progress report is due December 9, 2013.
* Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
The student record review indicated that IEP Teams do not always discuss transition
needs for students starting at the age of 14 and document the discussions on the
Transition Planning Form.
Description of Corrective Action:
The District will hold trainings with all ETFs to ensure an understanding of the requirement
and the required forms to document the transition planning discussion by the Team for a
student starting at the age of 14. The ETFs will train the staff at their respective schools
of this requirement.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly, Coordinator of Special Education
Completion:
ETFs
11/08/2013
Evidence of Completion of the Corrective Action:
1. The Coordinator of Special Education held a training for ETFs on December 7 and April
5, 2013 with Margaret Reed presenting the guidelines and requirements for Transitional
Planning for students starting at age 14. (see agenda, attendance sheets and manual).
2. Lawrence will be represented at the State Conference on Secondary Transition
Planning on April 24, 2013.
3. The Coordinator of Special Education held EasyIEP implementation trainings on
January 9, February 13, March 1, April 10 and one scheduled for May 8, 2013. The target
audience was ETFs, related service providers, psychologists and selected special education
teachers from each school in Lawrence. The Current mandated transition planning forms
are provided in the documents tab of EasyIEP for completion. The EasyIEP system will
not finalize an IEP unless this form has been completed.
4. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education teachers in their respective schools in the
September, 2013. ( See email announcing ETF training, agenda, IEP Process, Mandated
forms (28R/1 )
5. The ETFs will meet with the Special Education teachers at the middle and high school
levels to review the requirements of the Transiton Planning Form in September, 2013.
(See agenda, Training documents)
6. The EasyIEP web based process stores the required information to be printed and filed
in student's records. (see EasyIEP Manual)
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETFs at the middle and high school levels who will
review the guidelines and requirements for Transitional Planning for students starting at
age 14. A checklist of required IEP components and forms will be completed for every
meeting. (See Checklist)
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
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3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The Department acknowledges the training activities conducted as of May 7, 2013. Please
provide evidence of the workshop held June 25-28, 2013. Please include the agenda,
name and title of the presenter, and a list of attendees by name and title for verification.
This progress report is due September 9, 2013. Please also provide evidence of the
corrective action for the individual records as required by the Department's June 3, 2013
letter. Submit a copy of the Transition Planning Form for those student records identified
as non-compliant during the record review.
Please select a sample of student records for middle school and high school students 14
years of age and older to examine the records for the completion of the Transition
Planning Forms and activities. Include the number of student records reviewed, the
number of records in compliance and for any records not in compliance, determine the
root cause(s) of the non-compliance and the district's plan to remedy the non-compliance.
This progress report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
The student record review indicated that in some instances, the district obtained parental
consent to re-evaluate the student after completing annual reviews in an effort to ensure
consent was obtained in advance of the three-year re-evaluation date that would occur in
the following school year. However, in doing so, the district did not immediately act upon
the signed consent; therefore, the re-evaluations were not completed within 30 school
working days.
Description of Corrective Action:
The Team will convene within forty-five working school days after the receipt of the
parents written consent to an initial or re-evaluation.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordintor of Special Education
Completion:
Educational Team Facilitators
11/08/2013
Evidence of Completion of the Corrective Action:
1 .The Coordinator of Special Education held EasyIEP implementation training's on
January 9, February 13, March 13, April 10 and one scheduled for May 8, 2013 . The
target audience was Evaluation Team Facilitators, related service providers and selected
special education teachers from each school in Lawrence. The EasyIEP system generates
a list of due dates for upcoming re-evaluations and it requires the date of when the
consent for evaluation is received by the school thus creating a required meeting due
date. The system also generates an out of compliance symbol for an overdue reevaluation meeting. (See agendas, EasyIEP Manual and attendance sheets)
2. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education teachers in their respective schools in the
September, 2013. (See email announcing ETF training, agenda, IEP Process, Mandated
forms.
3. The ETFs will meet with the special education department in each building to discuss in
detail the three year re-evaluation requirements the first week in September, 2013. ( See
agenda, Training documents).
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETFs in each building who will review the the list
of required three year re-evaluations due dates and timelines.
2. Compliance will be monitored by the Coordinator of Special Education who will review
monthly the list of overdue re-evaluations in each school.
3. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 06/03/2013
eligibility and provision of documentation
to parent
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the agenda(s) and attendance sheets for the staff trainings that were not
previously submitted as of the date of the district's progress report; September 9, 2013.
Please provide the results of a student record review of a sample of records at each
school level to determine that upon obtaining consent to conduct the three year reevaluations, the re-evaluations were completed and an IEP Team meeting held within the
required timelines. Include the number of student records reviewed, the number of
records in compliance and for any records not in compliance, determine the root cause(s)
of the non-compliance and the district's plan to remedy the non-compliance. This progress
report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
The student record review and staff interviews indicated that progress reports were not
always complete and did not contain all required elements, such as specific information
related to the student's progress towards meeting the IEP goals. In addition, IEP progress
reports were not always dated, making it difficult to determine whether progress reports
were provided to parents consistent with the frequency of the provision of progress
reports to non-disabled students. Interviews indicated that there is contradictory
understanding of who is responsible for ensuring that IEP progress reports are complete
and contain all the required information; some staff indicated the responsibility rested
with the central office, while others indicated that it was the responsibility of the
Educational Team Facilitators.
Description of Corrective Action:
The District will hold trainings with all Evaluation Team Facilitators, related service
providers, psychologist and selected special education teachers to ensure the progress
reports are complete, dated and contain all required elements and include specific
information related to the students' progress in meeting the IEP goals. The progress
reports will be provided to the parents with the frequency of non-disabled students. The
ensuring of all progress reports to be complete and sent will be the responsibility of the
ETF at each school. The EASYIEP system requires all the progress reports to be
completed prior to being provided to parents.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
ETFs
11/08/2013
Evidence of Completion of the Corrective Action:
1 .The Coordinator of Special Education held EasyIEP implementation trainings on
January 9, February 13, March 13, April 10 and one scheduled for May 8, 2013 . The
target audience was Evaluation Team Facilitators, Related Service Providers, psychologists
and selected special education teachers from each school in Lawrence. The EasyIEP
system requires that all service providers report on their areas of the progress report,
before it can be finalized by the ETF and sent to the parent.
2.The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education staff. (See agendas, EasyIEP Manual and
attendance sheets, email announcing ETF training, IEP Process, Mandated Forms)
3.The ETFs will meet with the special education department in each building to discuss in
detail the progress report requirements the first week in September, 2013. ( See agenda,
Training documents) .
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETFs in each building who will review the the
progress reports for each student who has an IEP.
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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required. (see verification form)
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
The district indicated that "selected special education teachers from each school in
Lawrence" were the targeted audience of the district's training. All special education
teachers will have responsibilities for the completion of progress reports, therefore, it will
be necessary to ensure that special education teachers receive appropriate training on the
completion of progress reports.
Department Order of Corrective Action:
The district will identify how all special education teachers will receive training on the
required content for progress reports and the completion of progress reports for special
education students.
Required Elements of Progress Report(s):
Please indicate how the district provided training to special education teachers on the
completion of progress reports and the content requirements for special education
progress reports. Please provide any supporting information such as the agenda, trainer
by name and title, attendance sheets for each school, etc. This progress report is due
September 9, 2013.
Please select a sample of student records across school levels (i.e. elementary, middle
and high school) to ensure progress reports are completed consistent with the report card
cycle of the district and contain all required elements. Include the number of student
records reviewed, the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance. This progress report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
The student record review indicated that the IEP forms used by the district contain a
section entitled "promotion" and include language that a student's grade level promotion
would be based on the attainment of the student's IEP goals. IEP goals are objectives for
individual students that are determined by IEP Teams, which are distinct from the grade
level academic promotional requirements determined by the school district for all
students.
Furthermore, when the student's evaluation indicated that a student's disability affects
social skills development, the IEP did not always address the skills and the proficiencies
needed to avoid and respond to bullying, harassment, or teasing.
Description of Corrective Action:
1. The District will hold trainings with all Educational Team Facilitators (ETFs), related
service providers and special education teachers to ensure that the language pertaining to
promotion will not be on the IEP and that a student's grade level promotion will not be
based on attaining their IEP goals.
2. The District will ensure that all IEPs will address the skills and the proficiencies needed
to avoid and respond to bullying, harassment or teasing if the student's evaluation
indicates a disability that affects their social skills development.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Learning
Completion:
Building Based Prinicpal
11/08/2013
Evidence of Completion of the Corrective Action:
1. The previous IEP program, IEP Editor, had language pertaining to promotion. In
utilizing EasyIEP, the IEP forms do not address promotion within the document.
2. The Coordinator of Special Education will conduct a four day workshop, June 25-28 on
special education regulations and requirements with an emphasis on CAP findings, writing
goals and objectives and a focus on a train the trainer model for ETFs to train the
remaining special education teachers in their respective schools in September, 2013.
(See email announcing ETF training, agenda, IEP Process, Mandated forms (28R/1)
3. The Lawrence Public School Bullying Prevention and Intervention Plan along with the
DESE Bullying Prevention and Intervention Resources guide will be reviewed with school
administrators, special and general education staff.
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
2. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a sample template of an IEP generated using EasyIEP to verify that
"promotion" was removed from the IEP form. Please provide evidence, such as the
agenda and attendance sheets, for any training not previously submitted as of the
district's progress report due date: September 9, 2013.
Please conduct a sample record review of five records at each level (elementary, middle
and high school) to ensure IEPs are developed that contain the required elements of the
Department's IEP form. Include the number of student records reviewed, the number of
records in compliance and for any records not in compliance, determine the root cause(s)
of the non-compliance and the district's plan to remedy the non-compliance. This progress
report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Staff interviews and observations indicated that the School for Exceptional Studies (SES)
is a public day school approved for middle school students; however, SES currently
operates two high school programs. High school students placed in these programs have
IEPs that require substantially separate or partial inclusion placements, but are currently
served in an unapproved special education day school placement.
Furthermore, interviews indicated that at the High School Learning Center (HLC), IEP
placements are changed from the partial inclusion or sub-separate placements
determined in the middle school to less restrictive settings at the high school without
convening the IEP Team, developing an IEP, determining placement and obtaining
parental consent to the IEP and placement.
Description of Corrective Action:
1. The District will submit an application to obtain a public day school license for SES.
2. The ETF at SES will review all current IEPs to determine if the service and placement
pages are appropriate and reconvene the Team if necessary to address any irregularities.
3. The ETF at the High School Learning Center (HLC) will review all current IEPs to
determine if the service and placement pages are appropriate and reconvene the Team if
necessary to address any irregularities.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
Building Based Principal
11/08/2013
Evidence of Completion of the Corrective Action:
1. Dr. Koppenhaver filed Form B: Intent to Apply for Initial or Reconstructed Program
Approval on April 12, 2013. The application is for a 10 month school day program.
2. The Coordinator of Special Education will send out a memo addressing 603 CMR
28.05(6)(7) and 28.06(2) to all ETFs. The ETFs at SES and HLC will complete a form
documenting the review of each current IEP and the documentation of the result.
3. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education teachers in their respective schools in September,
2013. ( See email announcing ETF training, agenda, IEP Process, Mandated forms (28R/1
)
4. The district will be creating a web based Policy and Procedures Manual which will
include a district-wide protocol on Placement and Service Options: Determining
placement.
Description of Internal Monitoring Procedures:
1. Dr. Koppenhaver willl maintain all records on the application process submitting copies
to the Coordinator of Special Learning Serivces.
Site visit by DESE
2. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
15
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
3. Compliance will be monitored with the special education department conducting a bimonthly meetings with ETFs, school psychologists and related service providers to discuss
individual cases.
4. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 06/03/2013
provision of IEP to parent
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the memo provided to Educational Team Facilitators (ETFs). This
progress report is due September 9, 2013.
The district submitted its notification to operate public day secondary school programs at
the School for Exceptional Studies (SES). Additional activities regarding the acceptance
and approval of the public day school programs will be conducted by the Department's
Problem Resolution System (PRS) specialist assigned to review the district's
application(s).
Progress Report Due Date(s):
09/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
See SE 18B.
Description of Corrective Action:
The District will have the ETF review all current IEPs to determine if the service and
placement pages are appropriate and reconvene the Team if necessary to address any
noncompliant concerns.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
Building Based Principal
11/08/2013
Evidence of Completion of the Corrective Action:
1. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education teachers in their respective schools in September,
2013. ( See email announcing ETF training, agenda, IEP Process, Mandated forms (28R/1
)
2. The ETFs at SES and HLC will complete a form documenting the review of each current
IEP and the documentation of the result.
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
2. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the results of the district's review of IEPs. Please indicate the number of
records found in compliance, the corrective actions taken if noncompliance was identified
and include the specific dates to convene the IEP Team, review the IEP and determine
placement, as appropriate. This progress report is due September 9, 2013.
Please provide an update of the results of the district's internal monitoring by December
9, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
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*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
18
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 21 School day and school year requirements
Partially Implemented
Department CPR Findings:
The review of student records indicated that IEP Teams do not routinely consider whether
the length of the school day and school year require modification. In addition, parent
surveys expressed concern that the IEP Teams do not always consider the need for
extended school year programming.
Description of Corrective Action:
The District will hold training's with all Evaluation Team Facilitators, related service
providers, psychologist and selected special education teachers to ensure the IEP Teams
consider whether the length of the school day and school year require modification and
the need for extended school year programming. The EASYIEP system requires the IEP
Teams to address and complete these indicators before the IEP can be finalized and sent
to the parents.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
ETF
11/08/2013
Evidence of Completion of the Corrective Action:
1 .The Coordinator of Special Education held EasyIEP implementation trainings on January
9, February 13, March 1, April 10 and one scheduled for May 8, 2013. The target audience
was Evaluation Team Facilitators, related service providers, psychologists and selected
special education teachers from each school in Lawrence. The EasyIEP system requires
the user to address the schedule modification justification text box before the ETF sends
the report to the parent. The Team must clearly indicate how the student?s schedule will
be modified, why this schedule modification is being recommended and if a longer day or
year is recommended. (See EASYIEP Manual, attendance sheet,)
2. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education staff. (See agendas, EasyIEP Manual and
attendance sheets, email announcing ETF training, IEP Process, Mandated Forms)
3.The ETFs will meet with the Special Education Department in each building to discuss in
detail the school day and school year requirements the first week in September, 2013.
(See agenda, Training documents) .
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETF's in each building who will review the IEPs to
ensure that the school day and school year page is completed.
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
19
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 21 School day and school year
Status Date: 06/03/2013
requirements
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please examine a sample of student records from each level to determine whether
modified school days or school years were considered by the IEP Team. The sample
should include a minimum of five records from each level
(elementary, middle and high school). Include the number of student records reviewed,
the number of records in compliance and for any records not in compliance, determine the
root cause(s) of the non-compliance and the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
20
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Staff interviews and parent surveys indicated that there is a lack of related service
providers for speech and occupational therapy services, most notably (but not
exclusively) at the high school level, that has led to delays in the provision of services or
created limited availability of these services. In addition, at the High School Learning
Center, the school lacks sufficient numbers of special education teachers and
paraprofessionals to implement students' IEPs. A single paraprofessional operates within
the school and is required in multiple classrooms simultaneously on a daily basis.
Description of Corrective Action:
The District will provide sufficient number of special education teachers,
paraprofessionals, related service providers to implement students IEPs in all types of
placements and at all levels without any delays. The District is undergoing restructuring of
staff and resources that will provide sufficient services at the school level as outlined in
the students' IEPs. Analysis of IEP services and placements will be undertaken to
determine staffing and scheduling concerns. This district will allocate necessary funds to
ensure compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly, Coordinator of Special Education
Completion:
Human Resources
11/08/2013
Building Based Principal
Evidence of Completion of the Corrective Action:
1. The Special Education Coordinator will be attending a Job Fair on April 27 to recruit
certified personnel in special education and related services for required positions. (see
posting notice)
2. Special Education and related services positions will be posted on SchoolSpring. (see
positing notice)
3. ETFs will review the current IEPs for students with disabilities in their respective
schools to ensure services and the placement are compliant. Any noncompliance must be
identified and remediated at the school level.
4. Principals and ETFs will review special education staffing needs for teachers,
paraprofessionals and related service providers in June, 2013 for assignments of students
with disabilities for September, 2013. Issues of concern will be reported to the
Coordinator of Special Education and Human Resources Director for determination of
remediation options: reassignment and/or rescheduling of staff, deployment of staff, and
hiring of additional staff.
5. An analysis of the special education services and placement needs will be conducted
by the Budget Department, Human Resources and Special Education department.
6. Principals and ETFs will review the staff and student schedules by September 20, 2013
and report any noncompliance that is not resolved at the school site level. (see form)
7. Principals and ETFs will report monthly any services denied or delayed, the reason and
the corrective action or resolution required. (see form)
8. The central administration including the Coordinator of Special Education, Building
Based Principal, Human Resource Director and Budget Director will review options for
compliance resolutions and direct corrective action.
Description of Internal Monitoring Procedures:
1. Compliance of the job search will be monitored by the Coordinator of Special Education
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
21
and the Director of Human Resources documenting staff positions advertised and resulting
contracts and assignments. Documentations of openings, hiring and assignment will be on
file.
2. Compliance will be monitored by the internal review team consisting of a sped
administrator/ETF/school psychologist/related service provider to analyze any
noncompliance findings by school based ETFs in June, 2013 of service and/or placement
with corrective action recommendations. Documentation of findings by school, by
position/issue and corrective action will be on file.
3. Compliance of staffing assignments and scheduling issues by principals for the 20132014 school year will be reviewed by an internal management team of representatives
from the budget, human resources and special education in July, 2013 to determine
options for corrective action; reassignment of staff and/or scheduling adjustments, review
of caseloads, allocation of additional staff. Documentation of review by internal team of
issue and corrective action will be on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 22 IEP implementation and
Status Date: 06/03/2013
availability
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the results of the district's re-structuring activities and other efforts to
increase staff (special education teaching staff, paraprofessionals and related service
providers by specific type). Indicate the number of increased staff in each category.
Please indicate where these individuals were allocated within the district. Please provide
the special education staffing data for each school; include the instructional groupings for
special education classrooms and related service staff case loads. If deficiencies are
noted, describe the actions taken by the district to address the deficiencies (such as
contracting with related service providers). This progress report is due September 9,
2013.
Progress Report Due Date(s):
09/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
The student record review indicated that the Notices of Proposed School District Action
(N1) do not always contain a description of the options considered by the IEP Team and
the reasons why those options were rejected.
Description of Corrective Action:
The ETF will complete an N1 document describing one or more of the following actions:
Initial Evaluation, Reevaluation, Emergency Evaluation, Extended Evaluation Period, IEP,
IEP Amendment, Placement, Graduation or any other proposal used to initiate or change
the identification, evaluation, educational placement or the provision of special education
services by answering the questions outlined on the N1 form.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
ETF
11/08/2013
Evidence of Completion of the Corrective Action:
The Coordinator of Special Learning Services will conduct a four day workshop, June 2528 on special education regulations and requirements with an emphasis on CAP findings,
writing goals and objectives and a focus on a train the trainer model for ETFs to train the
remaining special education teachers in their respective schools in September, 2013.
(See email announcing ETF training, agenda, IEP Process, Mandated forms (28R/1)
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
2. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 06/03/2013
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of the four-day workshop in June 2013; include the agenda,
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
23
attendees by name and title, and the name and title of the presenter(s). This progress
report is due September 9, 2013.
Provide the results of the district's sample record review for the month of October 2013.
Please ensure the sample of records selected are for events (initial evaluations, annual
reviews or re-evaluations) that occurred after the completion of the district's training
activities. Please indicate the number of records examined, the number of records with
completed notices that addressed all the key questions, and if continued noncompliance
was identified, the corrective actions taken to achieve compliance. This progress report is
due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Staff interviews indicated that multiple efforts are made to obtain parent consent to
implement the IEP; however, in some instances these efforts were not documented in the
student record. In addition, please see SE 18B.
Description of Corrective Action:
The District will hold trainings with all Evaluation Team Facilitators to ensure the
requirement of obtaining a parent consent to implement an IEP is documented in the
student record. The records will document the multiple efforts made to implement the
IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordintor of Special Education
Completion:
ETFs
11/08/2013
Evidence of Completion of the Corrective Action:
1 .The Coordinator of Special Education held EasyIEP implementation trainings on
January 9, February 13, March 13, April 10 and one scheduled for May 8, 2013 . The
target audience was Evaluation Team Facilitators, related service providers, psychologists
and selected special education teachers from each school in Lawrence. The EasyIEP
system has a tab "contacts' where ETFs can document their efforts of obtainin parental
consent to implement the IEP. This information is part of the students' record in
EasyIEP.
2.The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education staff. (See agendas, EasyIEP Manual and
attendance sheets, email announcing ETF training, IEP Process, Mandated Forms)
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETFs in each building who will review the
documentation in each student's file to ensure adherence to State regulation 603 CMR
28.07(1)
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
25
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the results of the ETFs' monitoring; submit a review of a sample of records
from each ETF and each school building. A minimum of three records from each school
building must be selected for review. If any continued noncompliance is identified, please
indicate the corrective action steps taken to achieve compliance. This progress report is
due September 9, 2013.
Submit an internal record review and include the number of student records reviewed, the
number of records in compliance and for any records not in compliance, determine the
root cause(s) of the non-compliance and the district's plan to remedy the non-compliance.
This progress report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
26
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 26 Parent participation in meetings
Partially Implemented
Department CPR Findings:
The student record review indicated that in some instances, the district did not document
its efforts to obtain parental participation in the IEP Team process or document whether
other options, such as teleconferencing, were offered to parents. The student record
review also determined that IEP Team meeting notices were not issued with sufficient
advance notice to the parents for parents to arrange for participation. Staff interviews
reported that telephone calls are made to secure a mutually agreeable date for the IEP
Team meeting prior to sending the notice, however, a record of these telephone calls was
not documented in the student record and, therefore, the Department's onsite team was
unable to verify this practice.
Description of Corrective Action:
The District will hold trainings with all Evaluation Team Facilitators to ensure the
requirement of obtaining and documenting efforts to obtain parental participation ,
Meeting Invitation, N3, in the IEP Team process and document whether other options,
such as teleconferencing, were offered to parents. The records will document the multiple
efforts made to obtain parental participation in a timely manner.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
ETFs
11/08/2013
Evidence of Completion of the Corrective Action:
1 .The Coordinator of Special Education held EasyIEP implementation trainings on
January 9, February 13, March 1, April 10 and one scheduled for May 8, 2013 . The target
audience was Evaluation Team Facilitators, related service providers, psychologists and
selected special education teachers from each school in Lawrence. The EasyIEP system
requires the ETF to to complete the Meeting Notice N3 and document the contact efforts.
2.The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education staff. (See agendas, EasyIEP Manual and
attendance sheets, email announcing ETF training, IEP Process, Mandated Forms)
3. The ETFs will meet with the Special Education Department in each building to discuss in
detail the school day and school year requirements the first week in September, 2013. (
See agenda, Training documents) .
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by ETFs in each building who will review the
documentation in each student's file to ensure adherence to sending out Meeting
Invitation letters ten school days prior to the IEP Team meeting and document the
multiple efforts and types of communication.
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
27
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please report the results of the ETF monitoring of records in each school building; a
minimum of three records must be selected from each school to ensure IEP Team meeting
invitations are sent ten (10) days prior to the scheduled Team meeting date. This
progress report is due September 9, 2013.
Please provide the results of the district's internal monitoring. Include the number of
student records reviewed, the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance. This progress report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
28
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews and the document review indicated that the special education parent advisory
council (PAC) does not participate in the evaluation of the district's special education
programs.
Description of Corrective Action:
The District will have members of the Parent Advisory Council (PAC) participate in the
evaluation of the district's special education program.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Learning Services
Completion:
11/08/2013
Evidence of Completion of the Corrective Action:
1. The Special Education Coordinator will set up monthly meetings with members of the
PAC to review the districts special education policies and programs.
Description of Internal Monitoring Procedures:
PAC meeting minutes will be recorded and filed.
Meeting agendas will be posted.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 06/03/2013
education
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide copies of the Parent Advisory Council (PAC) meeting minutes and agenda
that verify the PAC's participation in the evaluation of the district's policies and programs.
This progress report is due September 9, 2013.
Progress Report Due Date(s):
09/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
29
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 34 Continuum of alternative services and placements
Partially Implemented
Department CPR Findings:
Staff interviews and the document review indicated that there are concerns with the
availability of programs for special education students with vocational needs and
interests, as well as the availability of substantially separate Language Based programs at
the high school level. Furthermore, staff interviews indicated a lack of special education
teachers, paraprofessionals and related service staff at the high school level, which
impedes the district's ability to provide a full spectrum of services and placements based
on student need.
Description of Corrective Action:
The District will provide sufficient number of special education teachers,
paraprofessionals, related service providers to implement students IEPs in all types of
placements and at all levels without any delays. The District is undergoing restructuring of
staff and resources that will provide sufficient services at the school level as outlined in
the students' IEPs. Analysis of IEP services and placements will be undertaken to
determine staffing and scheduling concerns. This district will allocate necessary funds to
ensure compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Learning Services
Completion:
ETF/Building Based Principal
11/08/2013
Evidence of Completion of the Corrective Action:
1. The Special Education Coordinator will be attending a Job Fair on April 27 to recruit
certified personnel in special education and related services for required positions. (see
posting notice)
2. Special Education and related services positions will be posted on SchoolSpring. (see
positing notice)
3. ETFs will review the current IEPs for students with disabilities in their respective
schools to ensure services and the placement are compliant. Any noncompliance must be
identified and remediated at the school level.
4. Principals and ETFs will review special education staffing needs for teachers,
paraprofessionals and related service providers in June, 2013 for assignments of students
with disabilities for September, 2013. Issues of concern will be reported to the
Coordinator of Special Education and Human Resources Director for determination of
remediation options: reassignment and/or rescheduling of staff, deployment of staff, and
hiring of additional staff.
5. An analysis of the special education services and placement needs will be conducted
by the Budget Department, Human Resources and Special Education department.
6. Principals and ETFs will review the staff and student schedules by September 20, 2013
and report any noncompliance that is not resolved at the school site level. (see form)
7. Principals and ETFs will report monthly any services denied or delayed, the reason and
the corrective action or resolution required. (see form)
8. The central adiministration including the Coordinator of Special Education, Human
Resource Director and Budget Director will review options for compliance resolutions and
direct corrective action.
Description of Internal Monitoring Procedures:
1. Compliance of the job search will be monitored by the Coordintor of Special Education
and the Director of Human Resources documenting staff positions advertised and resulting
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contracts and assignments. Documentations of openings, hiring and assignment will be on
file.
2. Compliance will be monitored by the internal review team consisting of a sped
administrator/ETF/school psychologist/related service provider to analyze any
noncompliance findings by school based ETFs in June, 2013 of service and/or placement
with corrective action recommendations. Documentation of findings by school, by
position/issue and corrective action will be on file.
3. Compliance of staffing assignments and scheduling issues by principals for the 20132014 school year will be reviewed by an internal management team of representatives
from the budget, human resources and special education in July, 2013 to determine
options for corrective action; reassignment of staff and/or scheduling adjustments, review
of caseloads, allocation of additional staff. Documentation of review by internal team of
issue and corrective action will be on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 34 Continuum of alternative services
Approved
and placements
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
The proposed corrective action requires additional activity concerning special education
students who have vocational needs. In addition, the district's proposed corrective action
to increase special education staff does not specifically address whether changes to
staffing will lead to Language Based programming at the high school level.
Department Order of Corrective Action:
Please provide an analysis of its Language Based program needs at the high school level;
identify existing program capacity and how any additional program capacity was achieved
(for example, by adding qualified staff). In addition, identify how the district has
addressed increasing its vocational opportunities for disabled students in the 2013-2014
school year. Please ensure IEP Team Chairpersons are made aware of the range of indistrict and out-of-district vocational possibilities for students. In addition, the
Department requires that the district develop a schematic showing the program and
services available at each school in the district, and provide a narrative description of the
detailed programs.
Required Elements of Progress Report(s):
Please identify the district's efforts to inform staff of vocational opportunities for disabled
students, identify the in-district vocational program opportunities, including any schoolto-work programming, and provide a narrative of how the district expanded its vocational
programming opportunities for the 2013-2014 school year. Please explain how the
changes to district staffing resulted in the development of Language Based programming
at the high school level. Please provide the schematic that identifies the programs and
services at each school and the description of the programs dentified on the schematic.
This progress report is due September 9, 2013.
Progress Report Due Date(s):
09/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 35 Assistive technology: specialized materials and equipment
Partially Implemented
Department CPR Findings:
Parent surveys indicated that the IEP Teams do not routinely consider the need for
assistive technology for students.
Description of Corrective Action:
The District will hold trainings with all Evaluation Team Facilitators, related service
providers, psychologists and selected special education teachers to ensure the
requirement that IEP Teams will routinely consider the need for assistive technology for
students.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
ETF
11/08/2013
Evidence of Completion of the Corrective Action:
1 .The Coordinator of Special Education held EasyIEP implementation trainings on
January 9, February 13, March 1, April 10 and one scheduled for May 8, 2013 . The target
audience was Evaluation Team Facilitators, Related Service Providers, psychologists and
selected special education teachers from each school in Lawrence. The EasyIEP system
requires the ETF to address the Assistive technology devices/services and comment in
PLEP B of the IEP. The ETF will complete the IEP checklist documenting the team
discussed this need.
2.The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education staff. (See agendas, EasyIEP Manual and
attendance sheets, email announcing ETF training, IEP Process, IEP Checklist)
3.The ETFs will meet with the Special Education Department in each building to discuss in
detail the school day and school year requirements the first week in September, 2013. (
See agenda, Training documents) .
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETFs in each building who will review the IEP
checklist in each student folder to verify the Team addressed the assistive technology
need of the student.
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 35 Assistive technology: specialized
materials and equipment
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
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Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of training to staff on the requirements for routinely considering
the Assistive Technology needs of eligible students. Include the agenda, training date,
signed attendance sheets indicating the title/role of staff and the name and title of the
presenter. This progress report is due September 9, 2013.
Please submit a report of the results of an internal review of records conducted after the
training to determine that Assistive Technology needs are routinely considered during the
development of the IEP. Include the number of student records reviewed, the number of
records in compliance and for any records not in compliance, determine the root cause(s)
of the non-compliance and the district's plan to remedy the non-compliance. This
progress report is due December 9, 2013.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/09/2013
12/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 36 IEP implementation, accountability and financial
Partially Implemented
responsibility
Department CPR Findings:
Please see SE 22.
Description of Corrective Action:
The District will provide sufficient number of special education teachers,
paraprofessionals, related service providers to implement students IEPs in all types of
placements and at all levels without any delays. The District is undergoing restructuring of
staff and resources that will provide sufficient services at the school level as outlined in
the students' IEPs. Analysis of IEP services and placements will be undertaken to
determine staffing and scheduling concerns. This district will allocate necessary funds to
ensure compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
Building Based Principal
11/08/2013
Evidence of Completion of the Corrective Action:
1. The Special Education Coordinator will be attending a Job Fair on April 27 to recruit
certified personnel in special education and related services for required positions. (see
posting notice)
2. Special Education and related services positions will be posted on SchoolSpring. (see
positing notice)
3. ETFs will review the current IEPs for students with disabilities in their respective
schools to ensure services and the placement are compliant. Any noncompliance must be
identified and remediated at the school level.
4. Principals and ETFs will review special education staffing needs for teachers,
paraprofessionals and related service providers in June, 2013 for assignments of students
with disabilities for September, 2013. Issues of concern will be reported to the
Coordinator of Special Education and Human Resources Director for determination of
remediation options: reassignment and/or rescheduling of staff, deployment of staff, and
hiring of additional staff.
5. An analysis of the special education services and placement needs will be conducted
by the Budget Department, Human Resources and Special Education department.
6. Principals and ETFs will review the staff and student schedules by September 20, 2013
and report any noncompliance that is not resolved at the school site level. (see form)
7. Principals and ETFs will report monthly any services denied or delayed, the reason and
the corrective action or resolution required. (see form)
8. The central administration including the Coordinator of Special Education, Human
Resource Director and Budget Director will review options for compliance resolutions and
direct corrective action.
Description of Internal Monitoring Procedures:
1. Compliance of the job search will be monitored by the Coordinator of Special Education
and the Director of Human Resources documenting staff positions advertised and resulting
contracts and assignments. Documentations of openings, hiring and assignment will be on
file.
2. Compliance will be monitored by the internal review team consisting of a sped
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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administrator/ETF/school psychologist/related service provider to analyze any
noncompliance findings by school based ETFs in June, 2013 of service and/or placement
with corrective action recommendations. Documentation of findings by school, by
position/issue and corrective action will be on file.
3. Compliance of staffing assignments and scheduling issues by principals for the 20132014 school year will be reviewed by an internal management team of representatives
from the budget, human resources and special education in July, 2013 to determine
options for corrective action; reassignment of staff and/or scheduling adjustments, review
of caseloads, allocation of additional staff. Documentation of review by internal team of
issue and corrective action will be on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 36 IEP implementation, accountability
Status Date: 06/03/2013
and financial responsibility
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see SE 22.
Progress Report Due Date(s):
09/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 40 Instructional grouping requirements for students aged five Partially Implemented
and older
Department CPR Findings:
Staff interviews at the High School Learning Center indicated that an increase in
instructional group size occurred since the start of the 2012-2013 school year and some
special education groupings in room 209 now exceed 12 special education students with
one licensed teacher and one assigned paraprofessional. The district's administrator and
the licensed teacher of this classroom have not consulted regarding the increased sizes
and have not provided notification to the parents of the affected populations or
notification to the Department of Elementary and Secondary Education (ESE). In addition,
specifically at the High School Learning Center, staff interviews reported that the sudden
increase of special education students into the school has led to issues in maintaining
instructional grouping ratios and the effective implementation of services.
Staff interviews indicated that in some instances at the Guilmette Middle School,
paraprofessionals assigned to a resource room setting are also used to facilitate full
inclusion programs, which sometimes leads to the resource room exceeding the
instructional grouping ratios because no other paraprofessional is available to assist the
special education resource room teacher.
Description of Corrective Action:
The District will ensure that all class sizes adhere to state regulations. The district will
work with principals regarding staffing patterns and provide training on the legal
requirements. In the event of a class size exceeding the legal requirement, parents and
DESE will be notified utilizing the mandated form. The District will put in place procedures
to monitor transfer of special education students into other schools in order to maintain
instructional grouping ratios and effective implementation of services.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education,
Completion:
Building Based Principal
11/08/2013
ETFs
Evidence of Completion of the Corrective Action:
1. Compliance will be monitored by teachers submitting monthly class rosters and
schedules to their building ETFs.
2. The Coordinator of Special Education will conduct a four day workshop, June 25-28,
2013 on special education regulations and requirements with an emphasis on CAP
findings, writing goals and objectives and a focus on a train the trainer model for ETFS to
train the remaining special education teachers in their respective schools in September,
2013. ( See email announcing ETF training, agenda, IEP Process, Mandated forms (28R/1
)
3. ETF's will meet with the Special Education Teachers in their respective schools, to
discuss class size/group rations..
Description of Internal Monitoring Procedures:
1. Compliance will be monitored by the ETF's/Principals in each building who will
review/monitor teacher rosters and schedules submitted for monthly compliance.
2. Compliance will be monitored by an internal review team consisting of a special
education administrator/ETF/school psychologist/related service provider who will conduct
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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a record review on a random sample of 20 files monthly and complete a record of
verification form identifying grade levels from early childhood to high school, the number
found compliant, non compliant and cause, and subsequent further corrective action
required. (see verification form)
3. Compliance will be monitored with the special education department conducting bimonthly professional development meetings with ETFs, school psychologists and related
service providers beginning in the 2013-2014 school year reviewing relevant updates
from state and federal regulations/IDEA 2004/ and district policy and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 40 Instructional grouping
Approved
requirements for students aged five and
Status Date: 06/03/2013
older
Basis for Partial Approval or Disapproval:
The district indicated that it would work with principals regarding staffing patterns and
provide training on the legal requirement, however, monitoring for compliance would be
the responsibility of the ETFs via the submission of "monthly class rosters" by special
education teachers. Principals must be involved in the process and oversight of
instructional grouping requirements. Further, instructional grouping requirements under
this standard concerns only those students receiving services outside of the general
education classroom, therefore, it is not necessary that all teachers submit monthly class
rosters.
Department Order of Corrective Action:
Please modify the corrective action plan to ensure special education teachers of students
in substantially separate/partial inclusion/"pull-out" classrooms provide the monthly
report to the building principal and the ETF. The Department also notes that district
should consider how its corrective action activities under SE 22 will affect the instructional
grouping requirements for the 2013-2014 school year.
Required Elements of Progress Report(s):
Please demonstrate the training provided to building principals, including the dates of any
trainings, the agenda, the name and title of the presenter and the attendance sheet with
the signatures of the principals who participated in the training. This progress report is
due September 9, 2013.
Please include the monthly monitoring results by the principals and ETFs for the months
of September 2013 and October 2013. Please provide a narrative description of how the
corrective action taken to increase special education staff has affected compliance under
this standard. This progress report is due December 9, 2013.
Progress Report Due Date(s):
09/09/2013
12/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 49 Related services
Partially Implemented
Department CPR Findings:
See SE 22.
Description of Corrective Action:
The District will provide sufficient number of special education teachers,
paraprofessionals, related service providers to implement students IEPs in all types of
placements and at all levels without any delays. The District is undergoing restructuring of
staff and resources that will provide sufficient services at the school level as outlined in
the students' IEPs. Analysis of IEP services and placements will be undertaken to
determine staffing and scheduling concerns. This district will allocate necessary funds to
ensure compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Jean Kelly/Coordinator of Special Education
Completion:
Building based Principal
11/08/2013
ETFs
Evidence of Completion of the Corrective Action:
1. The Special Education Coordinator will be attending a Job Fair on April 27 to recruit
certified personnel in special education and related services for required positions. (see
posting notice)
2. Special Education and related services positions will be posted on SchoolSpring. (see
positing notice)
3. ETFs will review the current IEPs for students with disabilities in their respective
schools to ensure services and the placement are compliant. Any noncompliance must be
identified and remediated at the school level.
4. Principals and ETFs will review special education staffing needs for teachers,
paraprofessionals and related service providers in June, 2013 for assignments of students
with disabilities for September, 2013. Issues of concern will be reported to the
Coordinator of Special Education and Human Resources Director for determination of
remediation options: reassignment and/or rescheduling of staff, deployment of staff, and
hiring of additional staff.
5. An analysis of the special education services and placement needs will be conducted
by the Budget Department, Human Resources and Special Education department.
6. Principals and ETFs will review the staff and student schedules by September 20, 2013
and report any noncompliance that is not resolved at the school site level. (see form)
7. Principals and ETFs will report monthly any services denied or delayed, the reason and
the corrective action or resolution required. (see form)
8. The central administration including the Coordinator of Special Education, Building
Based Principal, Human Resource Director and Budget Director will review options for
compliance resolutions and direct corrective action.
Description of Internal Monitoring Procedures:
1. Compliance of the job search will be monitored by the Coordinator of Special Education
and the Director of Human Resources documenting staff positions advertised and resulting
contracts and assignments. Documentations of openings, hiring and assignment will be on
file.
2. Compliance will be monitored by the internal review team consisting of a sped
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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administrator/ETF/school psychologist/related service provider to analyze any
noncompliance findings by school based ETFs in June, 2013 of service and/or placement
with corrective action recommendations. Documentation of findings by school, by
position/issue and corrective action will be on file.
3. Compliance of staffing assignments and scheduling issues by principals for the 20132014 school year will be reviewed by an internal management team of representatives
from the budget, human resources and special education in July, 2013 to determine
options for corrective action; reassignment of staff and/or scheduling adjustments, review
of caseloads, allocation of additional staff. Documentation of review by internal team of
issue and corrective action will be on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 49 Related services
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see SE 22 for a description of the progress report requirements.
Progress Report Due Date(s):
09/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
The onsite team's observations determined that at the Guilmette Elementary School,
some rooms are identified as "resource rooms," which may stigmatize students who
receive services in these settings.
Description of Corrective Action:
The District will order the removal of signs that stigmatize students at the Guilmette
Elementary School and all other schools. Signs that designate the "resource room" will be
removed.
Title/Role(s) of responsible Persons:
Expected Date of
School Principals
Completion:
Jean Kelly, Coordinator of Special Education
11/08/2013
Evidence of Completion of the Corrective Action:
Removal of stigmatizing signs at the Guilmette Elementary School.
Description of Internal Monitoring Procedures:
1.)The Coordinator of Special Education will work with the Guilmette Elementary
Principal/all other Principals and the facilities department to ensure that all stigmatizing
signs have been removed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 06/03/2013
classrooms
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The Department will conduct an onsite review of the Guilmette Elementary School to
verify the implementation of the district's corrective action. The district will submit the
date of the Department's onsite review for its December 9, 2013 progress report.
Progress Report Due Date(s):
12/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Staff interviews indicated that while every effort is made to ensure the provision of oral
translations at the school level, the district does not have a reliable process for securing
and providing translations for low incidence languages that are encountered in the district.
Description of Corrective Action:
District will recruit qualified interpreters (individuals or agencies) for current low incident
languages (Vietnamese and Khmer) to have on call translators for written documents and
verbal translation as needed. As any additional low incident language is identified,
recruitment of translators for these languages will be completed as stated above.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant Superintendent, Coordinator of Student Support
Completion:
Services, and Principals
12/31/2013
Evidence of Completion of the Corrective Action:
Recruitment will commence in May 2013 and be on-going through September 2013. By
November 2013, a list of vetted and available translators (individual or agency) will be
provided to schools and departments to access as needed for verbal and/or written
translation services. The list will be updated during the summer of each year through
additional recruitment and feedback from schools and departments on the quality of the
translations provided during the prior year.
Description of Internal Monitoring Procedures:
Biannual review of request logs for translation by schools and departments and success
rate in obtaining verbal and/or written translation services when needed and the quality
of the work completed will be conducted by the Coordinator of Student Support Services
and the Assistant Superintendent for Operations and Support Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 06/03/2013
languages other than English
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the list of vetted translators and demonstrate that the list was
disseminated to all schools and departments. This progress report is due September 9,
2013.
Please provide the complete list of vetted translators and evidence of the district's internal
monitoring as part of its bi-annual review by December 9, 2013.
Progress Report Due Date(s):
09/09/2013
12/09/2013
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
Staff interviews indicated that at the Human Leadership Development (HLD) High School,
physical education is not provided to all students in all grades each school year.
Description of Corrective Action:
By August 1st of each year, principals will develop schedules that allows for the provision
of physical education classes or options for physical fitness to all students in all grades
through activities before, during, and after school hours. Options will include: Project
Adventure courses, fitness drills, yoga or dance programs, athletics, cross training,
walking and running clubs, etc. To ensure all students are involved in physical education,
schools will provide for grade level fitness activities that involved every student in physical
fitness activities at least once per school year.
Title/Role(s) of responsible Persons:
Expected Date of
Principals and Health & Nursing Services Coordinator
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
School Schedules with the outlined PE classes and programs will be submitted to the
Health & Nursing Services Coordinator for review before the start of the new school year August 2013. Scheduled grade level fitness activities will be on the school calendars that
are disseminated to students and families each month.
Description of Internal Monitoring Procedures:
Health & Nursing Services Coordinator will review offerings and make visits to each school
during the first month of school to ensure that the classes and programs are in operation
and being accessed by students. A team of central office staff and the school nurses will
randomly visit the scheduled grade level fitness activities during the school year to
document that activities were completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Approved
Status Date: 06/03/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide sample student schedules for students attending Human Leadership
Development (HLD) High School verifying the participation in physical education courses.
This progress report is due December 9, 2013.
Progress Report Due Date(s):
12/09/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
Staff interviews and the review of documentation indicated that the last update of the
district's curriculum accommodation plan (DCAP) was in 2004. The district's DCAP may
include current teacher supports for students with behavioral needs, possible classroom
accommodations and interventions, regular education reading instructional assistance
available in schools, teacher mentoring for the implementation of best practices and other
academic supports available through regular education initiatives. The purpose of the plan
is to articulate the availability of resources that support regular classroom teachers in
their efforts to analyze and accommodate the diverse learning needs of students.
Description of Corrective Action:
A review and revision of the DCAP was initiated during the 2011-2012 school year with a
draft completed in August 2012. The draft is currently under review and being edited and
formatted for dissemination. The DCAP will be reviewed every two years by a team of
administrators and teachers to ensure that its content is up to date and meets the needs
of teachers.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant Superintendents and Principals
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
DCAP will be finalized by July 2013 and then printed and disseminated to all instructional
staff by September 1, 2013. A scheduled timeline for the next review is developed and
communicated to administrators and teachers.
Description of Internal Monitoring Procedures:
The Assistant Superintendent for Operations and Support Services will review the final
DCAP draft and approve for dissemination. The Curriculum & Instruction Team and the
Assistant Superintendents will review the DCAP with Principals/School Leaders at the
annual summer leadership institute to ensure everyone is familiar with the plan.
Dissemination will include a review of the essential components of the DCAP by principals
during the staff Professional Development in late August 2013 and a sign off of receipt of
the DCAP by teachers. DCAP review will be coordinated by the Assistant Superintendent
for Teacher Effectiveness through the convening of a work group every two years.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 18 Responsibilities of the school
Status Date: 06/03/2013
principal
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of the district's revised DCAP by September 9, 2013.
Please demonstrate that the DCAP was disseminated to administrative staff and include
copies of the sign-off of receipt of the DCAP by principals. This progress report is due
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
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December 9, 2013.
Progress Report Due Date(s):
09/09/2013
12/09/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Lawrence CPR Corrective Action Plan
45