Incredible Children’s Art Network (iCAN)
Director of Finance and Operations
11/15/13
Overview:
The Director of Finance and Operations is an entirely new senior administrative
position joining the leadership team at the Incredible Children’s Art Network.
Reporting to the Executive Director, the first Director of Finance and Operations
will help define this new post and will:
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Oversee and manage the financial and accounting functions
including all aspects of general ledger and profit and loss statement
(i.e., reconciliation, analysis), cash management, payroll reporting,
accounts payable, financial statements, annual tax filings, and
annual budget preparation.
Oversee the maintenance, upkeep and planned renovation of the
16,000sf iCAN facility, as well as manage iCAN capital equipment
inventory and facilities needs at multiple established teaching sites
within Santa Barbara Unified School District.
Oversee all human resources, information technology, and legal
and compliance requirements.
Provide timely and accurate financial and operational information to
the Executive Director as well as the Board of Trustees.
Work collaboratively with the Executive Director, the Directors of
the Visual Arts and Music Programs and the Director of Network
Relations to develop short-term and long-range strategies and to
ensure oversight for the organization’s financial and operational
stability.
Duties and Responsibilities (including but not limited to):
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In coordination with iCAN’s independently contracted accountant, maintain
general ledger including reconciliation of all balance sheet accounts;
prepare monthly close and financial statements; update statistical reports;
support financial reporting for grants and development purposes; prepare
for the annual audit and IRS Forms 990, 1099 and 5500 and any required
state public charities reports; plus other filings/reports as required.
Oversee implementation and coordination of operating account practices
and policies; track daily balances, reconcile accounts, manage cash
resources and banking services.
In consultation with the Executive Director and other senior iCAN Staff
Team members, develop annual operating and capital budgets; prepare
monthly reports on actual vs. budget with updated forecasts.
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Prepare monthly iCAN payroll; supervise reconciliation of payroll
deductions. Monitor payroll filings and reports.
Serve as direct liaison to iCAN’s fiscal agent, the Santa Barbara Education
Foundation in its administration of the payroll and Human Resources
requirements for the staffing of the Visual Arts Program (only).
Supervise administration of medical, dental, vision, 401(k), 403(b) and
other employee benefits programs; maintain accurate and complete
employee personnel files; review and respond to unemployment
compensation claims.
Supervise any sales transactions and invoices for miscellaneous services
provided to other institutions and individuals.
Oversee ongoing building maintenance, upkeep, custodial and setup
services; negotiate recurring maintenance contracts, equipment
purchases and leases.
In close coordination with the Executive Director, represent iCAN in the
planning and execution of an extensive new major capital project and
improvements.
Oversee maintenance and integration/administration of the iCAN
database, financial accounting and various other systems; coordinate IT
requirements – hardware, software and network needs.
Qualifications/Experience:
Exceptional expertise in financial/budget and facilities management. BA/BS
required. MBA and/or CPA preferred.
The successful candidate must have:
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A strong record of successful senior-level financial management
and administrative experience
Minimum five years’ experience in financial management with
practical hands-on bookkeeping experience
A commitment to integrity and fairness, a willingness to embrace
iCAN’s core values and a commitment to the value of diversity
among staff, faculty and all students and families served
Experience in insurance, employee benefits and employee relations
Knowledge of California state and federal labor law and OSHA
requirements
Advanced skills with worksheet and data management applications
(QuickBooks, Excel, etc.)
Superior organizational, problem-solving and interpersonal skills;
ability to multi-task
Excellent oral and written communication skills
Collaborative spirit that thrives in a creative working culture
About iCAN:
The Incredible Children's Art Network (iCAN) is a nonprofit organization based in
Santa Barbara, California. Founded in 2005, the mission of iCAN is to bring high
quality arts programs to children in Santa Barbara, particularly those least likely
to receive them. Through sustained creative learning opportunities that
emphasize both artistic excellence and access, iCAN seeks to effect positive
social change in the communities it serves. In partnership with the Santa Barbara
Unified School District, the organization currently provides 3,200 children in all
six Title I elementary schools across the city with access to an integrated inschool Visual Arts Program and one school with an intensive after-school Music
Program. With the recent acquisition of a major building in downtown Santa
Barbara, iCAN is now poised to develop innovative new programming for teens in
that facility which will be renovated for that purpose. To learn more, visit our
website at www.icansbc.org.
Other Position Details:
The Director of Finance and Operations is a vital new position in a dynamic and
growing organization. The position is full time with a benefits package and
competitive salary commensurate with experience and accomplishments. Target
starting date is February 1, 2014 but may be negotiated according to the selected
individual’s availability.
To Apply:
Applicants are to send a cover letter, resume and contact information for three
(3) current professional references to HR@icansbc.org. Application reviews will
begin on December 16, 2013 and will continue until the position is filled.