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RDA FOR ACQUISITIONS &
COPY CATALOGING
10/11/2010
Preparing for Change
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We will not try to get into the theoretical basis of
RDA--but recognizing certain principles is
unavoidable!
Our modest goals- Be
able to recognize when a record has been
cataloged using RDA rules
 Start becoming familiar with significant differences
between AACR2 and RDA
 Avoid
"correcting" RDA cataloging that differs from AACR2
10/11/2010
RDA -- What Is It?
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RDA= Resource Description and Access
Developed by Anglo-American national libraries and
associations but usable beyond English-speakers
Supersedes AACR2 cataloging rules for description and
access; will affect subjects to some degree
Intended to be more friendly to computers & users, and
to be usable internationally

Based on the IFLA Functional Requirements for Bibliographic
Records [FRBR] and the Statement of International
Cataloguing Principles
10/11/2010
RDA -- When?
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RDA is being tested, but the RDA "test" records you find
in OCLC will be valid for use
For the testing program, beginning Oct. 1, the Library
of Congress and selected libraries (YUL is not one of
them) will begin to contribute records following RDA
rules
Member contributors will enter RDA records directly in
OCLC; LC RDA records will be loaded into OCLC on the
same schedule as other LC bibliographic records
Test period ends in December, but some libraries will
continue to contribute RDA records in OCLC
Decision on nationwide implementation summer 2011
10/11/2010
RDA Identifiers in MARC
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040 ‡e combined with Leader Cataloging Form i (NOT a)
10/11/2010
RDA Cataloging Copy
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Accept RDA cataloging found in OCLC as you
would any other full/core level cataloging-RDA cataloging is NOT a parallel record
Caution: some of the changes resulting from
the RDA rules will look like "errors"
Do not try to revise RDA records to AACR2
Do not try to revise AACR2 records (Leader
Cataloging Form: a) using the RDA rules
LC CIP: refer to the Catalog Training Librarian
10/11/2010
RDA Principles
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Transcribe what you see
 Less
emphasis on translating what is on the page or
label, etc. into cataloging-specific conventions

The record should be more comprehensible to the
user (but not necessarily to the cataloger)
 Avoid
cataloging abbreviations unless well-known
 De-emphasize "catalogers talking to catalogers"


Core is the new default (the bib record as wiki)
Maintain continuity with AACR2
10/11/2010
Capitalization
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AACR2
245 10 ‡a Harper's
dictionary of
Hinduism : ‡b its
mythology, folklore,
philosophy,
literature, and
history / ‡c Margaret
and James Stutley.
RDA (Default)

245 10 ‡a Harper's
dictionary of
Hinduism : ‡b its
mythology, folklore,
philosophy,
literature, and
history / ‡c Margaret
and James Stutley.
10/11/2010
Capitalization (Transcribe What You See)
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AACR2
245 10 ‡a Harper's
dictionary of
Hinduism : ‡b its
mythology, folklore,
philosophy,
literature, and
history / ‡c Margaret
and James Stutley.
RDA (Alternative)

245 10 ‡a Harper's
Dictionary of
HINDUISM : ‡b Its
Mythology, Folklore,
Philosophy,
Literature, and History
/ ‡c Margaret and
James Stutley.
10/11/2010
Errors (Transcribe What You See)
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RDA:
245 10 ‡a Cataloging non-prnit and internet
resources / ‡c Mary Beth Weber.
246 1_ ‡a Cataloging non-print and internet
resources
CAUTION: does not apply to serials
AACR2:
245 10 ‡a Cataloging non-prnit [i.e. non-print]
and internet resources / ‡c Mary Beth Weber.
10/11/2010
Parallel Titles (Transcribe Where You See)
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Parallel title doesn't have to be on the title page-you can transcribe the title page but take the
parallel title from the cover, half-title, anywhere on
the book (or other resource)
Not limited to 2 parallel titles; in fact, the
implication in RDA may be that all parallel titles
must be transcribed.
10/11/2010
Parallel Title (RDA)
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Title page: Atlanterhavsveien -- forfattere
Kristin Nekstad
Cover: Atlanterhavsveien -- Die Atlantikstrasse
-- Atlantic Ocean Road -- Route de l'Atlantique
245 00 ‡a Atlanterhavsveien = ‡b Die
Atlantikstrasse = Atlantic Ocean Road = Route de
l'Atlantique / ‡c forfattere Kristin Nekstad.

If more than one parallel title, it's cataloger's
decision on how many to transcribe, and how
many 246 31s to make as well. <or is it?>
10/11/2010
Source(s) for SoR
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Statement of responsibility doesn't have to be on the
title page; still required to use the title page, but if
necessary, cataloger can take all or part of the
statement of responsibility from somewhere else, as
long as it's on the book
Title page: A New History of French Literature.
Verso t.p.: Edited by Denis Hollier
245 02 ‡a A New History of French Literature / ‡c Edited by
Denis Hollier.


No brackets to indicate that the statement of
responsibility came from somewhere else on the book
Brackets are only used for cataloger-supplied
information.
10/11/2010
SoR: Transcribe What You See
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2.4.1.4. Titles, founding dates, etc. are transcribed
as they appear in the statement of responsibility
(option to omit; ellipses not needed). Sections in
blue are not transcribed in AACR2:
245 … / ‡c by E. Nolue Emenanjo, Executive Director,
National Institute for Nigerian Languages, Ogbor Hill,
Aba.
 245 … / ‡c Reverend Peter M.J. Stravinskas, Ph. D.,
S.T.L., Editor ; Introductory Remarks by Cardinal
Anthony J. Bevilacqua and Archbishop Theodore E.
McCarrick.

10/11/2010
SoR: Farewell "Rule of Three"
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Statement of responsibility is not limited to three
authors.
RDA--1st author listed is the main entry
100 1_ ‡a Hughes-Hallett, Deborah.
245 10 ‡a Calculus : ‡b single variable / ‡c by Deborah
Hughes-Hallett, Andrew M. Gleason, William G.
MacCallum, and David O. Lomen. <700's for the other
authors not required>

AACR2--Rule of three enters under title
245 00 ‡a Calculus : ‡b single variable / ‡c by
Deborah Hughes-Hallett … [et al.].
10/11/2010
SoR: Farewell "Rule of Three"
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
Cataloger can also do it like this:
100 1_ ‡a Hughes-Hallett, Deborah.
245 10 ‡a Calculus : ‡b single variable / ‡c by
Deborah Hughes-Hallett [and three others].

Cataloger can make 700s for one, two, three
or none
 The
700 (or 700's) for one, two, or three of the
others does not need to be justified.
10/11/2010
Access Points & Statement of Responsibility
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AACR2 (access limited to first
named editor)
RDA (cataloger can select which of
the "four others" is given access)
245 04 The Blackwell 245 04 The Blackwell
Dictionary of Eastern
dictionary of
Christianity / ‡c Edited
Eastern Christianity
by Ken Parry … [and
/ ‡c edited by Ken
four others].
Parry … [et al.] ;
foreword by
700 1_ ‡a Parry, Ken.
Kallistos Ware.
700 1_ ‡a Healey, John
F.
700 1_ ‡a Parry, Ken.
10/11/2010
Noun Phrase
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AACR2
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RDA
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245 10 ‡a Otherwise / ‡c three novels by John
Crowley. <RDA change--grammatical connection>
AACR2

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245 10 ‡a Otherwise : ‡b three novels / ‡c by John
Crowley.
245 10 ‡a Antiquities : ‡b seven stories / ‡c John
Crowley.
RDA

245 10 ‡a Antiquities : ‡b seven stories / ‡c John
Crowley. <no change--no grammatical connection>
10/11/2010
250 (Transcribe What You See)
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On title page: Second edition
 AACR2:
250 __ ‡a 2nd ed.
 RDA: 250 __ ‡a Second edition.


Edition always ends with a period, even if the
last word is abbreviated
On title page: 2nd ed.
 AACR2:
250 __ ‡a 2nd ed.
 RDA: 250 __ ‡a 2nd ed.. <note end punctuation>
10/11/2010
RDA Details: 260
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Copyright is always transcribed but the
cataloger has to use the copyright symbol (or
write out "copyright")
If the only date available is the copyright, that
date is the inferred date & is entered in
brackets followed by the copyright date
260 __ ‡a Berlin : ‡b DIRECTMEDIA
Publishing GmbH, ‡c [2001], ©2001.
10/11/2010
260 continued
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Place of publication. The higher jurisdiction is
never supplied, but the larger jurisdiction
should be transcribed if present
AACR2: 260 __ ‡a New Haven [Conn.] : ‡b
Yale University Press, ‡c c2010.
RDA: 260 __ ‡a New Haven : ‡b Yale
University Press, ‡c [2010], ©2010.
RDA: 260 __ ‡a New Haven, Conn. : ‡b Yale
University Press, ‡c [2010], ©2010.
10/11/2010
For the User's Benefit, Many Abbreviations Eliminated
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AACR2
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3rd ed. rev. <Book: Third
edition revised>
3rd ed. rev. <Book: 3rd
ed. revised>
p.
ill.
col.
ca.
b., d.
[s.n.]
min., sec., in.
RDA
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Third edition revised.
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3rd ed. revised.
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page(s)
illustrations
color [or sometimes colour]
approximately
born, died <but not with headings>
[publisher not identified]
min., sec., in. [no change]
10/11/2010
300
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Many common terms are not abbreviated, but-

"cm" is not considered an abbreviation; use without a
period unless it is followed by a series
LC Policy: optional to enter subfield b
300 __ ‡a 31 pages : ‡b color illustrations ; ‡c 18 cm.
490 1_ ‡a Digitale Bibliothek
300 __ ‡a 31 pages : ‡b color illustrations ; ‡c 18 cm
No 490
10/11/2010
3xx -- Goodbye to GMD
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•
245 04 The War of the Worlds ‡h [videorecording].
•
GMD [OBSOLETE: cannot add it as an option]
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MARC 336-338 fields “replace” GMD; each field is
repeatable to account for media combinations
336 (content type)
337 (media type): not mandatory in the rules but likely to be
required by the Library of Congress policies
338 (carrier)
Currently do not display in Orbis; 336-338 fields intended to
generate labels or icons in the public displays
10/11/2010
Video
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AACR2
RDA
245 04 The war of the worlds
‡h [videorecording].
245 04 The War of the Worlds.
300 __ ‡a1 videodisc (85
min.) : ‡b sd., col. ; ‡c 4
3/4 in.
300 __ 1 DVD (85 min.) : ‡b sound,
color ; ‡c 4 3/4 in..
490 1_ ‡a Criterion collection
336 __ ‡a two-dimensional movingimage ‡2 rdacontent
337 __ ‡a mediated ‡2 rdamedia
338 __ ‡a videodisc ‡2 rdacarrier
490 1_ ‡a CRITERION Collection
10/11/2010
Application to Books
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AACR2
RDA
100 1_ ‡a Wells, H. G. ‡q
(Herbert George), ‡d 18661946.
100 1_ ‡a Wells, H. G. ‡q (Herbert
George), ‡d 1866-1946, ‡e
author.
245 14 ‡a The war of the
worlds / ‡c by H.G. Wells.
245 14 The War of the Worlds / ‡c
by H.G. Wells.
250 __ 2nd rev. ed.
250 __ ‡a Second revised edition.
300 __ ‡a 268 p. : ‡b ill. ; ‡c
22 cm.
300 __ ‡a 268 pages : ‡b illustrations
; ‡c 22 cm
336 __ ‡a text ‡2 rdacontent
337 __ ‡a unmediated ‡2 rdamedia
338 __ ‡a volume ‡2 rdacarrier
10/11/2010
Access Points
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Relationship terms (‡e) are encouraged
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Terms from the authorized list in RDA, but LC will only be
making them for illustrators of children's books, and for
translators (all, apparently)--but no restriction on other
testers
Some RDA rules would affect NACO authority
records; how to handle locally during the test period is
not yet decided; examples:

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Expanded use of profession qualifiers to distinguish
modern authors if dates are not available: 100 1_ ‡a Smith,
John ‡c (Professor); 100_1 ‡a Smith, John ‡c (Composer)
Bible: “O.T.” and “N.T.” dropped if specific books are
named--split files result; if specific book is not named, use
Bible. Old Testament; Bible. New Testament.
10/11/2010
Fun Fact -- A Sherlock Holmes Novel
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AACR2. Only real people can be used as headings
100 1_ ‡a Meyer, Nicholas, ‡d 1945245 10 ‡a The seven-per-cent solution : ‡b being a reprint from the
reminiscences of John H. Watson, M.D. / ‡c as edited by
Nicholas Meyer.
[no added entry]
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RDA: Fictional entities (persons or families; not corporate
bodies) can be used as access points; not clear how this is
going to be expressed, so this is a guess:
100 1_ ‡a Watson, John H.
245 10 ‡a The seven-per-cent solution / ‡c being a reprint from the
reminiscences of John H. Watson, M. D. ; as edited by
Nicholas Meyer.
700 1_ ‡a Meyer, Nicholas, ‡d 1945-
10/11/2010
Inconsistencies
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Application of RDA is still a work in progress -that's what the testing is for
Expect inconsistencies of application; using RDA will
become more standardized, especially if it is
adopted by the national libraries
10/11/2010
OCLC
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OCLC will not permit 2 master records in the database
where one is AACR2 and the other is RDA
OCLC: RDA original master records may be contributed but
AACR2 records already in WorldCat cataloged as blank, 1,
4,8, I, or L must NOT be updated to RDA (some flexibility
for serials)
Minimal & Descriptive Rules i or blank records can be
updated/upgraded to RDA; once done, they cannot be reupdated to AACR2 (and vice versa from A2 to RDA)
OCLC: if record in WorldCat is coded as RDA, do not
update to AACR2
Website: http://www.oclc.org/us/en/rda/about.htm
10/11/2010
YUL & RDA
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For now, wait until there is a decision from LC before
investing in detailed training or an implementation
schedule
Catalogers are using Torbis to create RDA records
(or modify AACR2 records to RDA) using some of
the tools in the upcoming slides
If you go into Torbis, you can retrieve them by doing
a keyword search using "rda"
 From
the records retrieved, look for 040 with ‡e rda
10/11/2010
Key Points
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RDA records will begin to appear in OCLC in October
2010
Know the 040/Leader configuration for RDA records
Know some of the more obvious “tells” that characterize
an RDA record (e.g. 336-338)
Once the record is identified as RDA, leave it as is
Don’t confuse RDA differences from AACR2 as errors
National/international policy on adoption will not be
decided until ca. mid-2011
10/11/2010
RDA Toolkit
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RDA is intended to be used online (unlike AACR2)
Access via IP range; currently subscription limits to
20 concurrent users
Under the Tools tab, the mapping of MARC to RDA
is very useful since the RDA organization does not
follow ISBD order--and doesn't have an index
http://access.rdatoolkit.org/
10/11/2010
Learn More About-34
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LC– full set of PPT training materials
http://www.loc.gov/catdir/cpso/RDAtest/rdatraini
ng.html
Keep in mind that the LC Policy Statements (LCPS)
for the RDA training are linked on Cataloger's
Desktop
Also of interest: University of Chicago list of records
http://www.lib.uchicago.edu/staffweb/depts/cat/r
da.html
10/11/2010
OCLC RDA Master Record Numbers
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On OCLC search #<number>
664274706 (sound recording)
587154084 (CIP by LC for book)
654315578 (LC -- some of the headings have RDA
authority records in OCLC -- not yet in LCDB)
668499427 (map)
667595615 (atlas)
668374705 (score)
667706568 (serial)
667724423 (video)
10/11/2010