Important Technology & Consumer Trends Driving Change in the Independent Agency System A Report of the ACT Strategic/Future Issues Work Group1 The ACT Strategic/Future Issues Work Group has endeavored to identify the most significant technology and consumer trends that will change how our distribution system does business in the next five to 10 years. We have focused primarily on “Hard” trends, using the terminology provided to us by Daniel Burrus. “Hard” trends are those that we believe are permanent and are likely to change the reality with which we must deal. We also include a few “Soft trends (1),” which are present today and may continue into the future.2 The work group divided into two subgroups, the first focusing on technology trends; the second on consumer trends. The first subgroup identified four pure technology hard trends, relating to computing power and storage, information availability and access, multiple devices, and biometrics and product/property tracking. The subgroup then identified several business hard trends that derive from these technology trends. The second subgroup focused on consumer-related hard trends, and divided these trends into those relating to demographics, buyer behavior, and the insurance environment. This subgroup also included a few Soft Trends (1). You will note some similarities and interrelationships between the technology and consumer trends and their associated implications. We believe this is representative of how the marketplace functions: New technology drives consumer behavior and preferences, and consumer behavior and preferences in turn drive technology advances. Neither happens in a vacuum. The charts produced by both subgroups follow. After identifying the trends, the subgroups developed the implications for agents, software providers, and carriers. 1 The Agents Council for Technology (ACT) is an association of agents, brokers, users groups, carriers, vendors, and industry associations dedicated to encouraging and facilitating the most effective use of technology and workflow within the Independent Agency System. ACT is a part of the Independent Insurance Agents & Brokers of America, Inc. (IIABA). See the ACT web site at www.independentagent.com/act for more information about ACT and its initiatives. We do not include any “soft trends (2)” in our report. These are trends for which there are indications today, but we do not think they will continue into the future. 2 Copyright 2006 ©, Independent Insurance Agents & Brokers of America, Inc. All rights reserved. Permission to reprint is granted to ACT members. September, 2006 1 Technology & Related Business Hard Trends Hard Trend: Technology COMPUTING POWER AND STORAGE Enhancements in technology will continue to provide significant increases in computing power and storage capability. Business Trend September, 2006 Virtually all communication, data exchange and inquiry will be in “real time”. The ease of entry will encourage new competition from both traditional and nontraditional sources. Increasingly, the buying process (research – sale) will start and often finish on the Internet. Sales and servicing will be processed 24/7 via the device of the users choice: desktop, laptop, TV, cell phone, iPOD, PDA, etc. Customers expectations will be for full service from anywhere at any time from any device they have in hand, seamlessly, with and without the involvement of a human being. Customers will expect to access account information from all service providers on- Implications for Agents New competition from groups like warehouse stores and affinity organizations will challenge you for the same customers. Is the one workflow for multiple devices? Multiple portable devices will need to integrate with the agency management system and comparative raters. Agents need to learn how to take advantage of the power of the individual communications devices. E.g., do a quote on an iPOD, teleconference with a customer via TV, etc. Security will become a more complex issue: o Secure email needs to fit agency workflow o Portable device need to be secured as storage devices, as transmission devices and from viruses of all types. Support for transactions and service will need to be available 24x7. Agents will have to build Implications for Software Providers New vendors will have the advantage of no legacy system(s) to impede development with new high technology solutions. Investments in some new technologies may require significant “marketing” to promote their value and usage. Vendors will need to enable the access to information on an anytime anywhere on any device as needed basis. o The responsibility for providing technology tools to help agencies with regulatory compliance will be that of the vendors. (HIPAA, SOX, etc.) o Security and Privacy tools such as biometrics will need to be incorporated into systems. Agents will have need for website support, including the ability to provide customers with real-time responses using video, voice, and text messaging. Implications for Carriers New competition from groups like warehouse stores and affinity organizations will challenge you and your agents for the same customers. Investments in some new technologies may require significant “marketing” to promote their value. How are you going to secure data in transit from agents and customers? How are you going to integrate portable devices into your legacy systems? There will be demand from consumers and agents for communications via multiple media and devices. Security will become a more complex issue: o Carrier and agency generated secure email needs to fit agency workflow o What controls should be placed on outgoing secure email? Can it be copied? Can it be forwarded? o Portable devices need to be secured as storage devices, 2 Hard Trend: Technology Business Trend INFORMATION AVAILABILITY & ACCESS Ubiquitous availability of and access to information, regardless of location, through superior availability of broadband and wireless connectivity. September, 2006 line and will become comfortable with performing increasingly complex tasks in a self-service mode. The next generation of websites will marry voice, video, and graphics. Geographic boundaries will lose relevance and in a practical sense disappear. Telecommuting for work will become more prevalent. (This will be encouraged as a result of environmental and conservation issues.) We will see the introduction of “Intelligent Agents” – Complete customer information that will be used by consumers to search the web for relevant products and services. The ubiquity of “search” will change the way we Advertise/Market our products and services. Implications for Agents Implications for Software Providers their brand on the Internet as consumers increasingly go to the Internet first for their information and service. Agents will need to be able to provide customers with real-time service on the Internet, as their competitors will do. Need to accommodate the reach to variety of multicultural and ethnic groups. o How will you deal with multi-language self-servicing on your web site? Telecommuting for work will become more prevalent. Agency web portals will provide an invisible pass through access for the customer to the carrier sites. We will be able to find more about people and organizations from data stored in “cyberspace” and on third party data bases. What do you use? How do you use it? Agents will be able to track individuals’ behavior on their websites. How can agents use this tool to provide customized Implications for Carriers In that agents need to reach to a variety of multi-cultural and ethnic groups, there is an increased need for multiple languages and varying data formats (names in particular). o Multiple languages will be needed for self-servicing from the management system. Powerful search engines will be built into the agency management systems. How will they be used? What are the moral implications? Real Time processing and information exchange will grow to include customers and other “stakeholders” in insurance transactions. Agency management systems will need to aggregate information from multiple sources. as transmission devices and from viruses of all types. Support for transactions and service will need to be available 24x7. Agents will need to provide carrier supplied information to their customers in realtime through their agency websites. In that agents need to accommodate the reach to a variety of multi-cultural and ethnic groups, there is an increased need for multiple languages and varying data formats (names in particular). Carrier sites will need to address multi-language capability, beyond the Hispanic market. Telecommuting for work will become more prevalent. How will you take advantage of power of VOIP, instant messaging, streaming video, TV, car screens, etc? Responses will be required without the involvement of a person – or if with a person, on the device in hand. We will be able to find more about more people and organizations from data 3 Hard Trend: Technology Business Trend The ability to use VoIP as a business telecom network will support telecommuting. Implications for Agents September, 2006 services? With a phone number, one can pull name & address, vehicles in household, employer, family members, current policy, MVR, loss history, and what else? This provides tremendous efficiencies and benefits reducing data collection and keying requirements. But how do you ethically use this data? How do you protect individual privacy? Search engines – on the web and on the desk top – will become more sophisticated. What data can you find that helps you prospect? Agents will need to market themselves using search engines, because this is where consumers and businesses will look first for insurance information. Using intelligent agents one can define a profile that will search and automatically return leads that match not just what you type, but what you want. Can one use that for prospecting? Underwriting? What are the moral implications of this power/access? Agencies will need to tie Implications for Software Providers Vendor systems will provide tools to agencies which will allow them to provide customers with 24/7 access to their insurance information. The concept of “interface” will include the upload of customer “intelligent agent” information into agency systems. Implications for Carriers stored in “cyberspace” and third party data bases. What do you use? How do you use it? With a phone number, one can pull name & address, vehicles in household, employer, family members, current policy, MVR, loss history, and what else? This provides tremendous efficiencies and benefits. But how do you ethically use this data? How do you protect individual privacy? Using third party tools like Zillow, how could underwriting quickly determine replacement cost? Can these third party tools be accurate? Can we model with Google Earth or geospatial intelligence instead of mapping in underwriting? With more direct B to B interfaces, what will be the impact of carrier use of third party software? Can this be done without disrupting the agency workflow? 4 Hard Trend: Technology Business Trend Implications for Agents Implications for Software Providers Implications for Carriers their computer networks, phones, etc., together for anywhere, anytime support. MULTIPLE DEVICES Widespread proliferation and merging of communications devices. BIOMETRICS & PRODUCT/PROPERTY TRACKING Biometrics will become more common place as a way of identification and security. Chips and geospatial tracking will be used to monitor and track products and property. September, 2006 Business will be done via cell phone, iPOD, PDA, instant messaging, lap tops, notebooks, wireless devices, TV as the PC monitor, etc. Identification and processing timeframes will be streamlined and minimized as a result of electronic stamping. Agents need to understand the revolution occurring in portable technology, and how they can use it to improve their communications, responsiveness, and service. Will smart tags in cars and other high valued items change the placement and/or rating and claims of auto insurance? How will you convince customers of the merits relative to privacy? o How do you manage insured’s concerns when change in carrier? What are the implications of smart tags imbedded in customers? What is the extent of the legal and security Agency management systems and comparative raters must merge these devices into their systems, interfaces and processing. There will be third party providers to store and manage the smart tag data. How will vendors handle the standardization and implementation of this? What are the legal and security ramifications? How do you deal with multiple standards used for connectivity and data with the devices? How do you become nimble enough to keep up with the speed of change? How will carriers make front-end systems transparent to these changes in order to adapt most quickly? Smart tags on cars and other high valued items can be used for rating, underwriting and claims processing. Geospatial tracking will be used for underwriting and claims. Smart tags on cars and on parts could be useful in claims processes, particularly recovery. How will you convince customers and/or agents of the merits relative to privacy? o How do we handle 5 Hard Trend: Technology Business Trend Implications for Agents Implications for Software Providers Implications for Carriers concerns? o Will we be tracking individual behavior? the data when insured moves to new carrier? What is the extent of the legal and security concerns? o Will we be tracking individual behavior? Impact on agency/carrier technology agreements? Consumer and Related Hard Trends Hard Trend: Demographic BABY BOOMERS Many Baby Boomers will reach traditional retirement age, but will continue with active lifestyles and often reengage with new work, including part-time positions, in-home businesses, or volunteer pursuits. Implications for Agents Boomers will continue to be important insurance consumers and business owners. Boomers need financial services advice and products. As Boomers re-engage with new part-time work, agents will have opportunities to hire them to perform sales and service roles in an environment where recruitment remains difficult. Implications for Software Providers September, 2006 Greater demand for end user training. Voice recognition software in addition to keyboard interface Greater demand for a variety of methods to access insurance information and to process transactions. 24/7 access. Ability to track and communicate with mobile customers. Ability to adapt to new policy forms and coverages. Need to provide agencies with tools to manage financial services business seamlessly. Implications for Carriers Boomers will continue to be important insurance consumers and business owners. As Boomers re-engage with new part-time work, carriers will have opportunities to hire them to perform various roles in an environment where recruitment remains difficult. Volunteer pursuits by consumers may put personal assets at risk. Carriers must develop or more aggressively market insurance products to protect these assets. Greater demand for end user 6 DIVERSITY The U.S. will continue to have a more ethnically diverse population, along with many single parent and other non-traditional households. In traditional households, both spouses working will continue to be the norm, and women will increasingly hold managerial positions. NEXT GENERATIONS Generation X and Y will be in their prime childrearing years, owning homes, and running businesses. They will have needs similar to those that their parents had at this stage of their lives. But they are likely to have some different expectations from their parents, which service providers will have to September, 2006 Agents will need to use technology advances to meet the time and logistical constraints of single parents, busy clients, and customers whose ethnicity requires unique handling during interaction. The Independent Agency System should continue to seek ways to a) employ and b) market to a diverse population. Agents will need to customize services and communications to the needs and preferences of particular customers. Agencies should develop the capability to keep track of and deliver on any different communications and service preferences their customers have. Boomers will expect their agents to be full participants in the networked world, enabling them to communicate with, receive information from, and transact business with their agents electronically. Agencies that use technology fully and have efficient Multi-language policies, Web sites and software applications. Greater demand for different methods to access to insurance information and to process transactions. Ability to adapt to new policy forms and coverage. Provide customer relationship tools to agencies. Mobile devices to provide information any time, any place and 24/7 availability. Systems will provide a greater degree of multi-tasking capability. Immediate access to data realtime formatted in short, understandable presentation. Ability to manage multiple transactions remotely at anytime. Greater demand for different methods to access insurance information and to process training. Voice recognition software. Pre and Post sales support. As agents adjust their operations (both technology and work environments) to meet the needs of a diverse population, carriers will need to adjust their operations also. This will call for a broader range of core work hours, employment of a more diverse work force, and implementation or changes to technology that is “friendly” to a much broader audience. Multi-language polices, Web sites and software applications. Bilingual support staff… claims, billing, underwriting. Independent agency carriers will need to be very prudent in their interaction with this segment of the market. These consumers will expect carriers to be full participants in the networked world, enabling them to communicate with, receive information from, and transact business with them electronically. However, carriers must remain loyal to their agents, understanding that the ultimate 7 ascertain and deliver. These consumers have grown up with computers, and computers are second nature to them. GLOBAL ECONOMY Local businesses will continue to expand overseas, buying and selling across the globe, and setting up remote offices internationally with U.S. and foreign employees. Personal lines customers are buying residences internationally or working internationally. workflows will be in the best position to attract Generation X and Y employees, and these employees will be a great resource in fashioning messages and services that resonate with these upcoming generations of customers. Agents will need expertise in identifying and managing the international risks presented by their customers, as well as the markets that can insure these risks. Agents will need the database to track this international information and coverages. Implications for Agents Time will continue to be in short supply for most consumers and businesses. September, 2006 transactions. Intuitive user interface and workflow. Increased integration with multiple data sites to pull together essential information real-time. Ability to capture international addresses, currency, phone numbers. Greater demand for different methods to access insurance information and to process transactions. 24/7 access. Ability to manage international coverages. Hard Trend: Buyer Behavior TIME Agencies must adapt to customers who are shaped by their own busy schedules, with both spouses working in many cases, juggling balls in their own careers, etc. Agents should offer options to do business when it is convenient for their clients, in the most efficient way possible. Agencies must find – and Implications for Software Providers Agency employees face the same constraints and are looking for vendor workflows that make their jobs easier and allow them to reduce their backlog. Examples would be tools that reduce agency processing by automatically identifying “exceptions” that require individual handling (such as a Download Reconciliation Report). communication must be between the agent and consumer. Systems will provide a greater degree of multitasking capability. Provide capability for agents to identify and insure the international risks presented by their customers. Ability to capture international addresses, currency, phone numbers. Greater demand for different methods to access insurance information and to process transactions. 24/7 access. Ability to manage international coverages. Implications for Carriers Agency employees face the same constraints and are looking for carrier workflows that make their jobs easier and allow them to reduce their backlog. The ACORD electronic standards will be more widely implemented by carriers and vendors, greatly facilitating the real-time sharing of data between more carriers and 8 communicate – ways to save their customers’ time, not cost them time.* (*Daniel Burrus quote) Agents should explore how they might use automated “intelligent agents” to search out the best choices for customers in the shortest amount of time. The ACORD electronic standards will be more widely implemented by carriers and vendors, greatly facilitating the real-time sharing of data between more carriers and agencies, for more lines of business and types of transactions. INFORMATION Consumers and businesses will face an increasing array of choices and greater complexity. The Internet will offer access to more information relating to insurance and risk management. September, 2006 Agencies will be expected to be knowledgeable advisors. Agencies must focus on new training needs to help employees become trusted advisors. In order for their staffs to take on this new role, however, their traditional processing functions need to be automated to the highest degree possible. The agency’s brand, Web site, etc. will need to reflect a higher degree of professionalism. Agencies increasingly will The ACORD electronic standards will be more widely implemented by carriers and vendors, greatly facilitating the real-time sharing of data between more carriers and agencies, for more lines of business and types of transactions, allowing agencies to save time. Agencies will have interest in website solutions and afterhours phone services to enable agencies to deliver services to customers 24/7. There will be demand for the delivery of carrier real-time information to consumers through the agents’ websites. Increased intelligence in applications to minimize error, reduce key-strokes, automate routine processing, and enhance agency workflow. Vendors will need to provide access to customer data wherever it is stored…within the agent’s management system, at carrier site or at third party site. Create Users Interface that customers can access to process simple transactions securely and simply. Create user interface that provides the agent with a dynamic view of the agency’s total relationship with the customer, in a manner that can be customized by the agency, so that the agent has the information readily available to agencies, for more lines of business and types of transactions allowing carriers to save their agencies time. There will be demand for the delivery of carrier real-time information to consumers through the agents’ websites. Carriers will focus on “predictive analytics” – they will have access to more data and more horsepower to analyze that data making the underwriting process increasingly complex. Much of the underwriting will be automated, resulting in more pricing precision. For example, Predictive Modeling. The traditional role of the underwriter will change from a desk underwriter to more of an agency support role (book transfer support, systems 9 TRUST Because of the wellpublicized failure of many businesses to deliver on promises to their employees and consumers, many consumers will be skeptical of businesses that approach them. Businesses will have to earn trust in order to build customer loyalty. September, 2006 specialize to provide valueadded advice and services to their particular sectors. Agents will retain more customized data relating to customers’ preferences and particular needs. Agents are in an excellent position to build trust relationships with these consumers. In spite of all of the technology, human beings still seek relationships with businesses with which they deal. The foundation of all relationships remains trust. Agents should focus specifically on how they can build the level of trust with their clients. Agents should review their current communications and procedures with clients to ascertain whether these approaches build client trust or detract from it. Agents should automate processing functions to the maximum extent possible, so their service personnel can transition into the role of trusted advisor, making value-added contacts that build trust. Business clients will expect agents to provide services customized to their individual needs and to explain the perform as a knowledgeable advisor. Vendors will have to deliver on promises to provide software that adds value to the agent’s workflow. Vendors need to provide solutions which increases value that agencies bring to their customers. training support, product reviews, etc.) New products will be created and niche markets defined to target selected customers. Likewise, carriers will have to deliver on their promises to provide software that adds value to the agent’s workflow. Co- branding web site with agent to build customer loyalty. 10 specific services they provide to justify the fees they earn. Hard Trends: Insurance Environment PRIVACY/SECURITY Laws and regulations will: a) Require businesses to undertake affirmative actions to safeguard customer private information and to limit its disclosure to third parties; and b) Specify what businesses must do if there is a breach in the security of customer private information. EFFICIENCY/SERVICE DELIVERY Implications for Agents Agencies will devote significant attention to policies, procedures, training, and monitoring to protect the privacy and security of their customer data. Secure e-mail Encrypted databases 2 Factor Security Special attention to risks of portable devices Innovations by competitors will continue to drive heightened efficiency and improved service delivery in the industry. REGULATION/LITIGATION The basic business of insurance – personal and commercial – will continue to be highly impacted by state and federal laws and regulations, as well as by litigation. September, 2006 Implications for Vendors Vendors will develop tools to assist agencies with safeguarding customer data, both while it is “at rest,” and when it is transit. Secure e-mail Encrypted databases 2 Factor Security Drive more efficient ways of doing business and the delivery of enhanced services to compete effectively and to differentiate their agencies from the competition. These laws will require agencies to implement specific measures to safeguard the privacy of customer information and to respond to their customers when there is a breach of this information. Policy language and Implications for Carriers Carriers will devote significant attention to policies, procedures, training, and monitoring to protect the privacy and security of their customer data. Secure e-mail Encrypted databases 2 Factor Security Provide their agency customers with improved workflows to enable them to be more efficient and to deliver enhanced services. Expand accessibility to data for agents and their customers. Drive more efficient ways of doing business, and enhanced workflows and services to support their agency force in providing improved service levels to their customers. These laws and regulations will continue to increase the complexity and required variations in technology implementations. Vendors will need to develop software tools to enable agencies to track any new requirements, mandated by law, These laws and regulations will continue to increase the complexity and required variations in technology implementations. Carriers will need to develop software tools to assist their agencies in tracking any new 11 CHANGING RISK The scope of risk faced by insurers in various lines of insurance will continue to change over time based on natural and man-made causes (e.g. weather, litigation, political pressure, population shifts to the coastline, etc.). September, 2006 market availability will continue to be impacted by changes of law and litigation. These forces will require some agencies to provide new consumer disclosures. Will raise availability and pricing issues that agents must explain to their customers, coupled with placement and servicing challenges. Efficient workflows, such as real-time and download will enable agencies to deal with these challenges more efficiently. Service needs will develop to customize or individualize each insurance package to the customer’s specific requirements. This may lead to a Personal Risk Management practice. Effective disaster plan to ensure agency continuity in the aftermath of a disaster or systems/communications disruption. regulation, or litigation, such as for specific disclosures. Ability to manage the new forms of coverage and underwriting easily. Ability to do risk profile reporting requirements, mandated by law, regulation, or litigation, such as for specific disclosures. Availability issues More regulatory and press attention. Potential litigation. More focus on “Predictive analytics” and other tools to underwrite and price risks more effectively. Insurance coverages as well as the systems that support them will have to respond to global exposures. Need to prepare for handling the spike in claims in the aftermath of widespread disaster. Need to provide agencies with equipment and claims support in the aftermath of disasters. 12 Consumer & Industry Soft Trends (1) Soft Trend (1): The agency force will be more complex and diverse, as firms become more specialized and increasingly move into new areas of financial services (particularly the benefits business). Soft Trend (1): The continued collaboration of agents, brokers, carriers, vendors, and user groups in industry organizations (e.g. ACT, AUGIE, and ACORD) will drive change toward more efficient workflows and improved uses of technology. Soft Trend (1): Some segments of customers will increasingly demand more tailored policies that respond to their individual needs, driving more product innovation, diversity and complexity in the marketplace. September, 2006 Agencies will seek management systems that offer the ability to: a) customize the features to fit particular needs and b) easily integrate with third-party software packages for these specialties and additional businesses. Vendors will offer management systems that: a) customize features to fit particular needs, and b) easily integrate with third-party software packages for these specialties and additional businesses. Ability to merge data from different industry standards Carriers increasingly will have to tailor their approach to the customized needs of their differing agency segments. Agencies can help create more efficient workflows and technologies for their agencies by continuing to speak out on these issues and implementing these improvements when they are introduced. Vendors that incorporate improved workflows and technologies promptly, help agencies operate in a fully networked world in a seamless way, and allow integration with desired third-party software will have a competitive advantage. By helping to further these industry efforts and by implementing the improved workflows and technologies for their agency force, carriers will improve the effectiveness of their distribution arm and strengthen their competitive position. Agencies that transition their employees to knowledgeable advisors will have an advantage in this new environment. Continuing employee education and training will increase in importance. Software will need to assist agency personnel in understanding, tracking, and managing this increased customer differentiation and product complexity. Carriers should provide their agencies with sales aids that point out how the enhanced features offered by their products respond to the unique needs of particular customer segments. 13 The members of the ACT Strategic/Future Issues Work Group are: Roger Barbe, Ohio Casualty, Chair Cindy Adams, Holmes Murphy Steve Anderson, Anderson Consulting Donna Barr, Marsh, Inc. Lisa Parry Becker, Parry Insurance Ron Berg, MetLife Auto & Home Ron Dudley, ACORD Steven Finch, Computers by Design Barbara Flanigan, CNA Insurance Michael Foy, Foy Insurance Mele Fuller, Safeco Eric Gewirtzman, SeaPass Solutions Bob Hare, Penn National Tom Hatcher, InStar Ed Higgins, Thousand Islands Agency Janice Jensen, MetLife, Auto & Home Matt Kjernes, West Bend Mutual Insurance Charles Landau, AMS Services Brian Lawlor, SeaPass Solutions Scott Lindsey, Hylant Group Sharon Marburger, Penn National Patrick Miller, SAP America Rick Morgan, Applied Systems Randy Naylor, Cincinnati Insurance Company Sherri Rarey, Grange Insurance Roy Riley, Peel & Holland Richard Roy, Artizan Internet Services Keith Savino, Warwick Resources Dave Schuppler, Dave Schuppler & Associates Bob Slocum, The Slocum Agency Mike Theibert, Westfield Peter van Aartrijk, The van Aartrijk Group Ken White, F.A. Peabody Jeff Yates, ACT Executive Director For more information, contact Jeff Yates, ACT Executive Director, at jeff.yates@iiaba.net. September, 2006 14