Purchasing Directors’ Meeting
November 21, 2013
Craig J. Nichols, Secretary
Agenda
• Introductions & Welcome Comments – Kelley Scott
• MFMP – Kasey Bickley
• Professional Development – Veronica McCrackin
• Bureau Chiefs - New Contracts, Renewals, and Upcoming
Solicitations
• Hot Topics – All
2
Introductions and Welcome Comments
• Introductions
– Kevin Lundgren, MyFloridaMarketPlace Business Analyst
– Monya Newmyer, Instruction and Education Coordinator
– Amber Pursley, Instruction and Education Coordinator
• December meeting will be canceled
3
MyFloridaMarketPlace
Utilization Update
• We continue to see improvements in MFMP utilization.
– As expected, we saw improvement on the November 15
scorecard in the receiving metric.
– We have wrapped up utilization efforts with Phase 2 agencies
and have focused on Phase 3 agencies.
– We continue to see improvement in the eQuote metric with
more agencies moving to green and yellow.
4
MyFloridaMarketPlace
CR 154 (Buyer and Sourcing integration for eQuote) was
implemented on October 29, 2013.
• Requested by multiple agencies to reduce duplication of
effort
• Agencies can continue to use eQuote by logging in directly
rather than using the integration, if that better meets their
needs
• Expected to support increased utilization of eQuote
• CR 154 webinars were provided on October 29 and
November 14
5
MyFloridaMarketPlace
CR 155: Commodity Code Restructuring
6
MyFloridaMarketPlace
eQuote Focus Group Action Items Update
• In July and August we met with a group of agency customers to
discuss what we could do to improve the rollout of eQuote. An
action plan was developed including:
– Sending targeted communications to vendors who have received a PO
with the MOP B, F or 16 in the last two fiscal years
– Developing reports on vendors who have participated in Sourcing events;
vendors who received a PO with MOP B, F or 16; and eQuote activity by
agency
– Implementing four system enhancements
– Enhancing our Buyer eQuote training to include more hands-on trainings
and developing more complex practical exercises related to services
– Developing an eQuote job aid that would include screen shots on how to
create an eQuote
7
Professional Development – Florida Certified
Contract Negotiator Renewal Classes
Florida Certified
Contract Negotiator
Renewal Class Dates:
December 4-5, 2013
January 15-16, 2014
February 2014 (date to be determined)
These professional development dates are only being extended to those
people whose certification is due to expire between now and December
2014. People who do not complete the renewal contract negotiator course
at one of these sessions will not have another opportunity to complete the
training required to apply for recertification and will have their certifications
expire. Please note, anyone who does not accept this opportunity may be
subject to completing new/revised certification and professional
development requirements when they are released in 2014.
8
Professional Development – Needs Assessment
The Department of Management Services, Division of State Purchasing, is
currently developing the Florida Certified Contract Manager (FCCM)
course and is revising/enhancing the Florida Certified Contract Negotiator
(FCCN) course. A needs assessment survey was issued on November 8,
2013, to all state agencies asking them to identify the employees within
their agency designated as grant or contract managers and contract
negotiators.
Responses are due no later than December 6, 2013, to
PURCertification@dms.myflorida.com.
If you have any questions please contact Veronica S. McCrackin,
Governance Manager, at Veronica.McCrackin@dms.MyFlorida.com or Dirk
Whipple, Professional Development Curriculum Designer, at (850) 4885900 or email at Dirk.Whipple@dms.MyFlorida.com.
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Professional Development –
Florida Certified Contract Manager
Effective November 21, 2013:
Florida Certified
Contract Manager (FCCM)
Certifications expiring
on or before:
Certification extended
to:
December 31, 2014
June 30, 2015
Anyone who does not complete the appropriate renewal courses
and meet all other requirements for recertification prior to their
new certification expiration date will have their certifications expire.
Once expired, employees will be required to complete the newly
developed initial course and reapply for certification.
10
Services and Special Projects Bureau
Solicitations
• PCard
– ITN solicitation released on November 12, 2013
– Responses due January 14, 2014
• Mail Services
– Developing RFP solicitation
– Customer meeting to discuss scope of work to be held within
next 30 days
• Management Consulting Services
– Notice of award posted on November 12, 2013
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Services and Special Projects Bureau
Solicitations continued
• Equipment Maintenance and Management Services
– Customer survey released on November 18, 2013
• Security Officer Services
– Customer survey to be released first week of December 2013
• Pharmaceutical GPO
– DOAH hearing concluded
12
IT/Telecom Bureau
Upcoming Renewals
• U.S. Communities 252-000-09-ACS – user survey conducted
October 17-25
• Multifunction Products, Printers, etc. 600-000-11-1 – user
survey conducted October 17-25
• Land Mobile FM or PM Communications Equipment 725500-12-1 – user survey conducted September 25 through
October 8
13
IT/Telecom Bureau
Solicitations
• Commercial Off-the-Shelf Software ITB 01-252-035-M
– Launched November 18
– Responses due January 6, 2014 – working to have the new
contract in place by February 2014
• Network Infrastructure ITB
– Focus group completed specifications for the ITB
– ITB is currently being developed
14
Goods Bureau
Actions Completed
• Motor Vehicles Intent to Award issued October 30, 2013
• Office Consumables (618-000-11-1) renewed through October 16,
2014
• Tools (445-001-11-1) renewed through November 14, 2015
Upcoming Renewals
• Construction, Industrial, Agricultural & Lawn Equipment (760-000-101) - renewal through June 2015
• Body Armor (680-850-11-1) - renewal through January 2015
• Library Materials (715-001-07-1) - renewal through February 2015
• Mail Processing Equipment (600-760-11-1) – renewal through February
2015
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Goods Bureau
Solicitations
• Capacity Management & Natural Gas
– ITB release – December 2013
– Award projected – March 2014
• Live Capture Fingerprint Equipment
– ITB release – December 2013
– Award projected – April 2014
• Carpet
– ITN release – December 2013
– Award projected – September 2014
16
Hot Topics
Open Discussion
17