Zoe Labrecque, born in January!!
MARK SULLIVAN: CP-HAQ
FORMERLY IN SFS
KIM WARD: VAO-Z
FORMERLY IN UG ADMISSIONS
Ruth Adams: Registrar Extraordinaire!
23 Years in SAS
Kay Knierim: Catalog
23 Years in SAS
Tiffany Shelton (7 Years)/Lee Staman (2 Years):
Time Schedule & Room Schedule
Kenda Gatlin: Ruth’s understudy
18 Years in SAS
There are three parts:
1. Course Information
KAY
2. Narrative
RUTH
3. Degree Requirements*
TIFFANY/LEE
*The undergraduate catalog degree
requirements will also be edited by academic
counselors who will contact department chairs
if questions arise.
 is
a historical record of all the courses that SPU
has offered and is currently offering
 is the foundation of the Banner Student System
 is the base on which we build the Time
Schedule, which allows us to register and grade
students
 defines the rules for all courses
 is our contract with students for curriculum
rules
 Course
changes can only be made during
Autumn quarter
 Course
changes become effective in Summer of
the next academic year
 Submit
your changes to Kay, who will then
forward as necessary to *UPEC or *GPEC for
reporting or approval, via Ruth.
*Undergraduate Policy Evaluation Committee
**Graduate Policy Evaluation Committee

You will receive a report that lists every active
course your department has in Catalog.
 Review
the information, and send the report
AND signed catalog course forms to Kay.

99% of all changes require a Course Change Form,
with department chair AND dean’s signature.
 Minor
changes to wording in the course
description can be written on the report.(The
Highlighted Yellow portion in the next slide)
Subj/
Crs #
Delivery Types
Grading Modes
Title
Credits
Prereqs
Example: If a change is made to PSY 2360
by the Psychology department, the
change will not be automatically applied
to SOC 2360. It is up to the individual
department to communicate this change
with each other, as well as SAS.
 If
another department is using your
course in their program, be sure to notify
them if you change the number or
discontinue the course.
 Ideally
this needs to be communicated
before the 1st round is due so that they
can update their Catalog copy.
What two signatures are
always required on a
catalog course form prior
to submission to SAS?
Department Chair and Dean

Distribution of Catalog to Schools – September 6

1st Round of Catalog due to SAS – October 7
(This is the time to make any necessary changes to courses,
curriculum, etc.)

2nd Round of Catalog to Schools – November 7
(This is for minimal changes, such as typos, awkward
wording, etc. It is the time to proof read the changes that
were made based on what you submitted in the first
round.)

Final Deadline for all course changes AND NARRATIVE
– December 1
 Question:
Your department has created a
new undergraduate course. Where do
you send it?
A. UPEC
B. Kay Knierim
C. Office of Academic Affairs
Any
free-form text that appears in
the UG & GR catalog is edited by
you, in a program called Contribute.
Changes
are made during AUTUMN
quarter. (Deadline: December 1st)
 Degree
requirements are updated by
Tiffany and Lee in Banner. You submit
changes on paper, we do the rest!
 Changes
are made annually by
DECEMBER 1st.
 Academic
counselors will help review
the checklist (see next slide…)
It is critically important that non-credited
requirements be listed in this section of
the catalog, including such items as:
 Comprehensive Exams
 Foreign Language Proficiency
 Symposium/Recital Performance
 Dissertation Defense
 Study Abroad
 Academic
year schedule produced by
Tiffany & Lee during winter quarter
• Includes autumn/winter/spring quarters
 Summer
schedule produced by Tiffany &
Lee during autumn quarter
 Time
Schedule is more flexible than Catalog.
 Tiffany’s Focus: Undergraduate
 Lee’s Focus:
Graduate, Doctoral
Continuing Ed
and
 Receive
spreadsheet that lists every section
your department offered Summer 2011.
 Review the information
 Submit Summer Time Schedule forms for
every section you wish to offer Summer 2012.
 Receive spreadsheet that reflects Summer
2012’s schedule.
 Review the information
 Write necessary changes on the spreadsheet
in a brightly colored pen, and return to
Tiffany or Lee.
 Summer TS will be published January 15th
 Distribution
of Summer Time Schedule
(TS) to schools –
September 6
 1st Round of Summer TS due to SAS October 7
 2nd Round of Summer TS to schools November 7
 Final deadline for all Summer TS changes
December1
Receive spreadsheet that lists every section your
department offered in 2011-2012.
 Review the information
 Write necessary changes on the spreadsheet in a
brightly colored pen, and return to Tiffany or
Lee.
 Receive spreadsheet that reflects 2012-2013’s
schedule.
 Review the information
 Write necessary changes on the spreadsheet in a
brightly colored pen, and return to Tiffany or
Lee.
 TS will be published March 23rd

 Detail
codes
 Course fees
 Restrictions
 Maximum enrollment
 Special rooms, needs
 Special approvals
When building Time Schedule, especially
for graduate programs, please do not
have classes start and end at the precise
time: 1:00-5:30 and 5:30-7:30. It will
make it impossible for our scheduling
software to schedule rooms effectively.
Be creative – 1:00 – 5:20, or something.
Thank you!
 Distribution
of Time Schedule to schools –
December 22
 1st Round of Time Schedule due to SAS –
January 20
 2nd Round of Time Schedule to schools –
February 14
 Final deadline for Time Schedule –
February 24
 Changes
made after the Time Schedule is
published require a Time Schedule
Change form.
 Exception: room
changes do not require
a form.
 Dean
approval is required.
REMOVED:
Demaray 256 and 258 have become the
Graduate Center.
Emerson 150 reverted back to lounge
space.
ADDED:
Cremona Building, including Active
Learning classroom (CREM 101)
CHALLENGE: High Enrollment
A course is available for 2-5
credits. A student comes to
you and asks to take it for 1
credit. What do you do?
Tiffany
(x2635 shelton@spu.edu)


Undergraduate Time Schedule
UG Catalog Degree Requirements
Lee
(x2254 stamal@spu.edu)




Tiffany or Lee
 Room Scheduling
 Urgent Time Schedule Changes
 General SAS questions

Graduate Time Schedule
Doctoral Time Schedule
5000-Level Time Schedule
GR/DR Catalog Degree
Requirements
SASRooms@spu.edu – Tiffany and Lee monitor
CATALOG = Kay







Title
# of credits
Course Description
Restrictions (Initial)
Fees (Initial Set up)
Grading Mode
Repeatability
TIME SCHEDULE = Tiffany & Lee








Title: Stem ending
Days & Times
Instructor
Quarter offered
Rooms
Maximum Enrollment
Special Approvals/Restrictions
Canceling Sections
Which form
would you
use for the
following
changes?
 Instructor
 Title
of class
 Course
description
 Pre-requisites
 Restrictions
 Catalog:
is like an i Tunes Library
 Time
Schedule: is your particular playlist
selection
If it is not in your iTunes
Library, you can’t add it to
your playlist.
 http://spu.edu/depts/sas/
 Banner
Navigation
 Set Up and Use of Contribute
 Classroom Information, Conference Rooms
 Catalog and Time Schedule Procedures
 Deadlines
 Who’s Who in Student Academic Services
Past 5 Years of Time Schedule Spreadsheets
– Helpful for Planning!!
What deadline/change will be different for
this catalog cycle than has been the case
years past?
Degree Requirement AND Narrative are
now both due December 1st !!



Do you have any upcoming
program changes? Contact
Ruth!
Please let SAS know if you
would like one-on-one training
on Internet Native Banner or
Contribute, or if you would like
to receive the Contribute
tutorials.
Additional questions?