Formatting
Block Letters
General Guidelines

Font size --- 11 point
 Font style --- Calibri

1 or 2 spaces after punctuation ending a sentence
(stay consistent)
– 1 space after semicolon or comma
– 1 or 2 spaces after a colon (stay consistent)
– 1 space between state and ZIP
Date line
Addressee
Salutation
Body
Current Date
Ms. Terra Green
1923 Desert Circle
Cottonwood, AZ 86326
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines,
including the date, inside address, salutation, and closing begin at
the left margin. A double space is left between all letter parts except
before the inside address and the writer’s name, where a
quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Closing
Sincerely
Author’s name &
Barbara Small
title
Director of Education
Reference initials
xx
Current Date
Ms. Terra Green
1923 Desert Circle
Cottonwood, AZ 86326
Top margin: 2”
Side margins: 1”
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines,
including the date, inside address, salutation, and closing begin at
the left margin. A double space is left between all letter parts except
before the inside address and the writer’s name, where a
quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Sincerely
Barbara Small
Director of Education
xx
Current Date
QS (4 times)
Ms. Terra Green
1923 Desert Circle
Cottonwood, AZ 86326
DS (2 times)
Dear Ms. Green
DS
This letter is keyed in block style with open punctuation. All lines, including the
date, inside address, salutation, and closing begin at the left margin. A double
space is left between all letter parts except before the inside address and the
writer’s name, where a quadruple space (4 returns) will be found.
DS
This letter style is to be used for FBLA-PBL competition.
DS
Sincerely
QS
Barbara Small
Director of Education
xx
DS
Advanced Letter Features

Mailing Notation: keyed DS below the
date in ALL CAPS followed by a double
space before the inside address
March 5, 2003
DS
CONFIDENTIAL
DS
FBLA-PBL, Inc.
1912 Association Drive
Reston, VA 20191-1591
Advanced Letter Features

Attention Line: keyed as the first line of
the inside address
– When attention line is used, the salutation
is “Ladies and Gentlemen.”
March 5, 2003
QS
Attention FBLA-PBL Competitors
FBLA-PBL, Inc.
1912 Association Drive
Reston, VA 20191-1591
DS
Ladies and Gentlemen
Advanced Letter Features

Subject Line: keyed a double space
below the salutation in ALL CAPS
Attention FBLA-PBL Competitors
FBLA-PBL, Inc.
1912 Association Drive
Reston, VA 20191-1591
DS
Ladies and Gentlemen
DS
LETTER FORMAT WITH ADVANCED FEATURES
DS
Body of Letter
Advanced Letter Features

Second Page Heading: Key the first
line of the inside address, page number
and date at the left margin in a header.
Ms. Terra Green
Page 2
March 5, 3002
Enclosed please find our current product brochure. I look
forward to meeting you at our scheduled appointment next
Wednesday at 10:00 a.m.
DS
Sincerely
Advanced Letter Features

Company name: key a double space
below the closing in ALL CAPS.
Quadruple space to the writer’s name.
Sincerely
DS
FBLA-PBL, INC. NATIONAL OFFICE
QS
Barbara Small
Director of Education
Advanced Letter Features

Enclosure notation: Place an enclosure
notation a double space below the
reference initials.
Sincerely
QS
Barbara Small
DS
xx
DS
Enclosure
Advanced Letter Features

Copy Notation: Use a lowercase (c) by
the name of the person to receive a
copy a double space below the
enclosure notation or reference line.
Barbara Small
Director of Education
DS
xx
DS
Enclosure
DS
c Ms. Jean Buckley, President/CEO