Crop Cash Data Instructions
Beginning this winter, we are asking all markets to enter their market data into FM Tracks.
During the market
1. Complete the Daily Transaction Log for each 3SquaresVT transaction done at your market, and the corresponding
Crop Cash amount, and $1 tokens, awarded to each customer.
Note: This log can also be used to track other transaction types at your market (i.e. debit).
2. Complete the “Vendor Information” section of the Market Summary Data Sheet – CCIP.
3. Complete the “Optional Information” section of the Market Summary Data Sheet – CCIP (if you choose).
After the market
Using FM Tracks to Enter Market Data
(Video Link: https://youtu.be/gxfxPcQiqD8)
Entering Individual Data
4. Skip to step #6.
Entering Aggregate Data
4. Total the individual transactions from your Daily
Transaction Log.
5. Transfer the aggregated totals to the Market
Summary Data Sheet – CCIP.
6. Login to FM Tracks via the webpage https://access.fmtracks.org/.
7. If you manage multiple markets, select the appropriate market from your list of selections.
8. Select the “Transactions” tab.
Entering Individual Data
9. Select “New Individual Transaction”.
10. Select the date you are entering market data for
from the “Transaction Date” dropdown calendar.
Entering Aggregate Data
9. Select “New Aggregate Transaction”.
10. Select the date you are entering market data for
from the “Transaction Date” dropdown calendar.
For Steps 11-21, you will use the data from the Daily
Transaction Log:
Entering Transaction Data
11. Select “SNAP/EBT” from the “Payment Type”
dropdown list.
12. Enter two letter and 4 digit identifier of customer
(e.g. MP0530) in the “Customer Identifier” box. If
no identifier, check the box next to “Anonymous”.
13. Enter total amount of SNAP/EBT transaction in the
“Total Payment Amount” box.
14. Select “Crop Cash (HFIP – Matching)” from the
“Incentive Type” dropdown list.
15. Enter the total amount of Crop Cash handed out in
the ‘$” field next to field that should now read
“Crop cash (HFIP – Matching)”.
16. Click the green “Add” button. Repeat Steps 11-16
for all remaining individual transactions needing to
be reported.
For Steps 11-21, you will use the data from the Market
Summary Date Sheet- CCIP:
Entering Transaction Data
11. Select “SNAP/EBT” from the “Payment Type”
dropdown list.
12. Enter number of SNAP/EBT transactions in the “#
of Transactions” box.
13. Enter total amount of SNAP/EBT transactions in the
“Total Payment Amount” box.
14. Select “Crop Cash (HFIP – Matching)” from the
“Incentive Type” dropdown list.
15. Enter the total amount of Crop Cash handed out in
the ‘$” field next to field that should now read
“Crop cash (HFIP – Matching)”.
16. Click the green “Add” button.
Entering Post-Market Data
(Video Link: https://youtu.be/UMgA4PalRbU)
Note: FM Tracks will automatically alert you to enter your post-market report for every market day you have listed on
your market Profile page.
17. Select the green “Post Market” tab located in the toolbar beneath your market name.
18. Make sure the appropriate market date for which you are entering post-market data for is selected beneath “Missing
Post Market Reports For:” (indicated by a green checkmark).
19. Answer the following required questions:
a. What was the amount of SNAP redeemed by vendors today? (i.e. $1 tokens redeemed)
b. What was the amount of SNAP incentives, specifically restricted for fruits and vegetable purchases, redeemed
by vendors today? (i.e. Crop Cash redeemed)
c. How many total producer/vendors were selling at this market today?
d. Today, how many of the producer/vendors were selling fruits and vegetables?
e. Today, how many of the producer/vendors were eligible to accept SNAP? (i.e. $1 tokens)
20. All other questions are optional (Note: These questions can be customized | Video: https://youtu.be/8mZh1rZ60jE).
21. Click the green “Submit” button towards the top of the page.
Editing Transaction Data (Individual & Aggregate)
1. Select the “Transactions” tab.
2. Select “Transaction Log”.
3. Choose the period of time for which you would like to edit transaction data. Click the Search button.
4. Find the transaction you would like to edit and click the pencil logo.
5. Edit the data, as appropriate, and click the Update button.
If you run into trouble registering or manually entering your data on FM Tracks, please get in touch with either myself
or Wholesome Wave staff – Elizabeth Atwell | elizabeth@wholesomewave.org | 914-908-5531. It is a new system and
we expect there will be some challenges so please do reach out with any questions, no matter how small or large, at
any time.
**All FM Tracks FAQs and Tutorial Videos can be found by visiting:
http://www.wholesomewave.org/fm-tracks-faq/
Required Daily Market Data Points
As a reminder, here are the required daily data points for each market day of operation:
 Total Number of Vendors
 Number of Vendors Selling SNAP-eligible products (i.e. can accept $1 tokens)
 Number of Vendors Selling Fruits and Vegetables (i.e. can accept Crop Cash)
 Number of 3SquaresVT Transactions (EBT Food)
 Number of new 3SquaresVT customers
 Total Amount of 3SquaresVT Transactions
 Total Amount of Redeemed 3SquaresVT ($1) tokens (i.e. tokens submitted by vendors)
 Total Amount of Crop Cash Handed Out
 Total Amount of Redeemed Crop Cash (i.e. incentives submitted by vendors)
Mike Good | mike@nofavt.org | 802-434-4122(w) | 717-808-9974(c)