Overview of Library Systems
Professor Kristin Vogel
Today’s Agenda
Overview of types of software in use
Integrated Library Systems
Link Resolver software &
federated searching
E-resources Management
Content Management Systems
By the end of today’s sessions:
a. Preliminary examination of the
software in use in libraries currently
• Reinforce base knowledge of current
systems and trends as foundation for
future sessions and investigation
b. Provide context in advance of the
ILS Symposium
Key software in libraries
Integrated Library System (ILS)
Library 2.0 – related technology – such as reader comments,
table of contents / review services, etc., blogs, wikis
Link resolver software & federated searching
E-resource Management software (ERMS)
Content management systems (CMS) and Websites
Digital collections
Finance/budget management
Office productivity software – such as Word, Excel,
Access, PowerPoint, calendar, knowledge
management systems, email.
Integrated Library Systems (ILS)
-- also known as –
Integrated Library System (ILS)
Automated Library System
Library Automation Software
Library Management System
Historically oriented around management of the
physical library collection (i.e. inventory control)
Integrated Library Systems (ILS)
Standard Functions
include:
• acquisitions,
• cataloging & serials
management,
• circulation,
• public interface
Characteristics:
• no repetition of data
entry,
• instantaneous display
of info across system
Integrated Library Systems (ILS)
ILS may or may not include:
• course reserves
(traditional and/or electronic collections of
text, audio, & video),
•
•
•
•
e-resources management,
interlibrary service,
digital reference,
materials booking
Integrated Library Systems (ILS)
Recent directions:
• New components in web interfaces
– faceted browsing – Ex: NC State catalog (uses
Endeca), Queens Library (uses AquaBrowser)
– relevance-ranked results
– user rating or tagging (Ex: Amazon.com)
– Embedded reviews and tables of content –
Ex: I-Share (uses Syndetics)
– visual navigation (see again Queens Library)
• Radio Frequency ID Technology (RFID)
• E-resource management
Integrated Library Systems (ILS)
Commercial, “Homegrown”, and Open Source
• Ex Libris
– commercial
– Product: Voyager
Consortium Catalog: CARLI
• Innovative Interfaces
– commercial
– Product: Millenium
Consortium Catalog: OhioLINK
• Georgia PINES
– Homegrown  OpenSource
(ACQ & SER modules are in
development.)
– Product: Evergreen
PINES Catalog
ILS Reading Recommendations
**For 2007 industry summary – “An Industry
Redefined: private equity moves into ILS and
open source support emerges” Library
Journal, April 1, 2007
http://www.libraryjournal.com/article/CA6429251.html
ILS Reading Recommendations
“Next-Generation Library
Catalogs” by Marshall
Breeding
Library Technology
Reports, July/Aug 2007
(E-Table of Contents at
https://publications.techsource.ala.org/p
roducts/archive.pl?article=2604)
“Simple” diagram of system
constellation for some libraries
Verde
by Ex Libris
for ERMS
Ariel &
Odyssey
ILLiad
(supported by
OCLC)
ContentDM
Voyager
by Ex Libris
(supported by
OCLC)
for digital
collections
Modules:
Acquisitions
Serials management
Cataloging
Circulation & ILL
Web OPAC
WebFeat
for federated
searching
SFX (link
Content
Management
Software
for Library Website
Syndetics
for expanded
OPAC content
resolver) by
Ex Libris
ILS Reading Recommendations
Cervone, Frank. "ILS Migration in the 21st Century: Some
New Things to Think About This Time
Around" Computers in Libraries 27(7)(July/August
2007): 6-8; 60-62.
– Annotation by Roy Tennant from Current Cites (mentioned previously) –
Cervone pens a timely and useful article on making the tough transition
from one integrated library system to another. Given the current
upheaval (some forced, some voluntary) in the ILS market, his advice is
timely indeed, and those who are not immediately facing such a
migration would nonetheless be wise to pin it to their bulletin board for
future use. To rephrase an old quote, there are only two kinds of
librarians -- those who have weathered a system migration and those
who will. In addition to listing the basic steps of a migration, Cervone
includes a summary list of typical tasks and some links to open source
web application testing tools. Highly recommended for anyone with an
ILS and a future.
Link resolver software
“Link resolver software brings together information
about the cited resource, the user, and the
library's many subscriptions, policies, and
services. For the software to work, the content
providers must be willing to participate as
Sources (databases or sites that can provide a
link from a reference).”
The Lure of Linking: Link resolvers are essential
to getting optimal usage of electronic content
http://www.libraryjournal.com/article/CA405398.html#LinkResolver
Link resolver software examples
• SFX by Ex Libris (used by CARLI
libraries)
• SwetsWise Linker by Swets
• ArticleLinker by Serial Solutions
• WebBridge by Innovative Interfaces
• LinkSource by EBSCO
• LinkSolver by Ovid
• Ulrichs Resource Linker by CSA
Link resolver software
• Based on OpenURL standards
– Developed by Herbert Van de Sompel and
Oren Beit-Arie at the University of Ghent
(Belgium)
• Example URL ==
http://sfx3.exlibrisgroup.com:9003/library_ID?issn=00218537&date=2003&volume=44&issue=2&spage=241
•
http://www.library.uiuc.edu/new/index.html
Reading Recommendation
Why OpenURL? D-Lib Magazine, May 2006
Author’s Abstract
The improvement of access to scholarly literature caused by electronic
journal publishing quickly led to the wish for seamless linking to
referenced articles. This article looks at the evolution of linking
technologies with a particular focus on OpenURL, now a NISO
standard. The implications for stakeholders in the supply chain are
explored, including publishers, intermediaries, libraries and readers.
The benefits, expectations and business drivers are examined. The
article also highlights some novel, existing and potential future,
uses, including increased user-empowerment and possibilities
beyond referencing traditional bibliographic material.
• http://www.dlib.org/dlib/may06/apps/05apps.html
ERMS (E-resource Management)
Manages the data of:
Descriptive Information
• Product names & descriptions
• Aggregator & producer
• Access URLs
• Usernames and passwords
• Administrative interface URLs
Legal and Financial:
Copies of contracts and license
agreements
– access restrictions
• License start and end dates
• Price and payment terms
– Renewal alerts
• Payment records
– Links to usage reports
• Verification access methods
Communication:
• Vendor contacts and contact
history
ERMS (E-resource Management)
Key Reading:
Report of the Digital
Library Federation’s
Electronic Resources
Management Initiative
• http://www.diglib.org/pubs/dlf102/
Software availability:
• ILS module
• Stand-alone (with
interfacing
capability)
– Commercial
– “Homegrown”
– Open Source
Example: Verde by
Ex Libris
Content management systems
(CMS) and Websites
Software Purposes:
• Streamline website management
• Enable individuals without HTML
knowledge to create & maintain pages /
Decentralize web content maintenance
• Separate content from design & layout
Content Management System
CMS Reading Recommendation
• “Web Content Management systems in higher
education” Educause Quarterly, no. 2, 2002
http://www.educause.edu/ir/library/pdf/eqm0325.pdf
Provides detailed reasons for considering CMS implementation and
steps for choosing CMS software as well as an overview
information on vendors (caution: vendor information is now
dated)
• http://www.google.com/Top/Computers/Software/
Internet/Site_Management/Content_Manageme
nt/ provides a long listing of software providers
of CMS
CMS Directory
• http://www.google.com/Top/Computers/Sof
tware/Internet/Site_Management/Content_
Management/ provides a long listing of
software providers of CMS
Digital Asset Management
• Software that
functions parallel to
the online catalog
for:
– Digital slides
(art, science)
– Video clips
– Digital maps,
etc.
Software examples:
CONTENTdm
Cumulus 5 Workgroup
Destiny
Extensis Portfolio
FLEXSTOR.db
Gallery Systems EmbARK
Greenstone Digital Library Software
Informix Media Management
Insight Software Systems
LizardTech - Imaging Software
Madison Digital Image Database
Slooze
The Bulldog Group
The Linux Portal Web-Graphics
Webware Corp (Mambo)
Digital asset collections
To explore from Illinois Wesleyan University:
• John Wesley Powell Collection of Pueblo Pottery
http://collections.carli.illinois.edu/cdm4/index_iwu_enthno.php?CISOROOT=/iw
u_enthno
To explore at University of Illinois:
• Historical Maps Online http://images.library.uiuc.edu/projects/maps/
• Teaching with Digital Content (resource for
teachers) - http://images.library.uiuc.edu/projects/tdc/
Another form of digital collections
Institutional repositories capture and make available as
much of the research output of an institution (i.e. a
university) as possible. In the first instance this might
include material such as research papers and electronic
versions of documents such as theses, but may also
include many of the digital assets generated by normal
campus life, such as administrative documents, course
notes, or learning objects.
Key reading:
Open Society Institute Guide to Institutional Repositories
- http://www.soros.org/openaccess/software/
SPARC The case for institutional repositories
- http://www.arl.org/sparc/bm~doc/ir_final_release_102.pdf
Reading Recommendation
TechEssence
• http://techessence.info/
Exploration area
• Creating modules of content that
individuals may select and use as building
blocks
– Widgets or Gadgets
– Browser toolbar options (more examination in
a future session with Sara Thompson)
Embedding widgets in a library
webpage
iGoogle –
a personal webpage of gadgets
Library 2.0 philosophy
• One way of thinking about what drives decisions
• “The heart of Library 2.0 is user-centered change. It
is a model for library service that encourages
constant and purposeful change, inviting user
participation in the creation of both the physical
and the virtual services they want, supported by
consistently evaluating services. It also attempts
to reach new users and better serve current ones
through improved customer-driven offerings.”
•
“What makes a service Library 2.0? Any service, physical or virtual, that successfully reaches
users, is evaluated frequently, and makes use of customer input is a Library 2.0 service. Even
older, traditional services can be Library 2.0 if criteria are met. Similarly, being new is not enough
to make a service Library 2.0.”
“Service for the next generation” Sept 1, 2006
http://www.libraryjournal.com/article/CA6365200.html
Library 2.0 philosophy
Library 2.0
•
“The heart of Library 2.0 is user-centered change. It is a model for library service that
encourages constant and purposeful change, inviting user participation in the creation
of both the physical and the virtual services they want, supported by consistently
evaluating services. It also attempts to reach new users and better serve current
ones through improved customer-driven offerings.”
• “What makes a service Library 2.0? Any service,
physical or virtual, that successfully reaches
users, is evaluated frequently, and makes use of
customer input is a Library 2.0 service. Even
older, traditional services can be Library 2.0 if
criteria are met. Similarly, being new is not
enough to make a service Library 2.0.”
“Service for the next generation” Sept 1, 2006
http://www.libraryjournal.com/article/CA6365200.html
Review of Today’s Agenda
Overview of types of software in use
Integrated Library Systems
Library 2.0
E-resources Management
Content Management Systems
Going forward
•
Questions??
•
One-minute Exercise
– Complete feedback form,
please
1. Most helpful item in
today’s sessions
2. A way to improve today’s
sessions
•
Spend time in the GSLIS
library browsing these
readings and online exploring
products & ways libraries are
creating value for their users