Hart Hill Nursery School and Children’s Centre
Contingency Plan
MarIn the event of any emergency the correct procedures in the Contingency Plan must
be followed.
This policy lists the people who manage incidents at Hart Hill.
Home Phone Number
Mobile Number
Tricia Penfold
01582 526912
07854857112
Bron Martin
01462 639500
07906554460
Kathy Clark
01582 614911
07805 335589
Ruchika Aggarwal
01582 527336
07709424326
Rebecca Smith
01582483875
07949403477
Tara Stock
01582 619412
07776424326
Luton Borough Council
Corporate Director
Carol Wylde, School
Improvement Advisor
Anita Torrie
Chair of Governors
Hazel Bloor
LBC Health and Safety
Adviser
LBC Property Repair Hotline
01582 548400
Out of hours emergency
hotline
01582 720703
01480 473323
07786374142
01582 548042
01582 646335
The senior member of staff for co-ordinating an emergency response (the Incident
Manager) would normally be the head teacher, deputy headteacher or Care Leader.
The responsibilities of the Response Team are listed separately.
The Key Holder is Kathy Clark. The Headteacher and deputy headteacher do not have
building keys off site.
Back Up systems for ICT.
The systems are backed up daily
1
Files:
Staff files and other records are kept in locked, fire proof metal filing cabinets.
Evacuation:
In the event of it being necessary to evacuate the whole site a head-count would take place as in a
fire drill and all staff and children would be walked to Crawley Green Infant School, telephone
number 01582 724267.
Risk Assessment for Serious Incidents:
Risk Level/Severity
Risk Of….
High
Med
Low
Actions taken and Actions Required to
Mitigate Effect

Risk assessments in place for most activities.
Accidents involving death at school

Staff will follow the actions in this plan. Staff need
to be reminded of the plan.
Accidents involving injury away from
school

Ditto
Accidents involving death away from
school

Ditto
Fire (Accidental)

Fire risk assessments in place. Staff trained in
fire awareness.
Fire (Arson)

Ditto. Constant vigilance needed.
Structural damage to buildings

CCTV has helped to reduce vandalism. Building
generally in good repair. Must be kept in good
repair.
Contractor failure

We only use contractors recommended by LBC
and should continue to do so.
Flood (are you by a river)

No. Caretaker advises of plumbing repairs
needed and they are attended to.
Accidents involving injury at school
Severe weather
We close when snow / ice causes the roads to
be dangerous. Systems in place to advise staff
and parents. They need to be updated every
year.

Serious mis-behaviour

Behaviour of children is generally good.
Loss of key staff

Follow this contingency plan.

We have a reliable group of contractors who
come promptly. We open only 1 classroom in
Failure of essential services: water, gas,
electricity, heating
real emergencies and ask parents to take
children home if they can.
Health hazards from local businesses
within 3km

Not aware of potential hazards locally.

Letters are sent to parents. Parents need
reminding at their New Parents’ meeting.
Flight paths over school

Flight paths do not run over the school but are
close by.
Main roads next to school

Parents need constant reminders about safe
parking.
Intruder entering school

Security doors in place. Staff need to remain
vigilant.
Missing pupils

Systems in place for reporting. Systems in place
for security. Lost and Uncollected children policy
Theft/vandalism

Vigilance required.
Contaminated food/water

Hygiene inspections annually. Water tested
weekly.
Health issues within school:
contagious illnesses
Contacts
Needs to be
Done
Not Relevant
Who is
Responsible
Information Required
In Place
Telephone numbers of all staff 24 hours

Office
manager & HT
Contact numbers for all parents

Office
manager
Contact numbers for all school governors

HT and clerk
to Govs.
Contact list of all people, groups, organisations
who may visit or use the school who would need to
be informed

Family
Workers
Contact list of people and groups used by the
school, e.g. contractors, suppliers etc

Office
manager
3
Access to Resources and Information after an incident:
Most information is in fire proof cabinets.
Resources and Information
Information Required
In Place
Needs to
be Done
Not Relevant
Who is
Responsible
Student information:

Office manager
Medical information relating to pupils and staff both
on site and on school outings/visits

HT/ SENCO
Backup disks of key accounts, records,
inventories, confidential information etc

Office manager
School financial details

Office manager
Copy of key policies etc

HT
files, reports, exam results
School Premises and Building Issues
If a critical incident were to occur that affects the school building itself, emergency services and other contractors may
need to gain access to key parts of the school. By identifying key areas and locations of utility supplies and rooms
where hazardous materials may be stored the incident can be handled quickly and safely.
School Premises and Building Issues
Needs to
be Done
In Place
Premises and site plans

Caretaker and
LBC
Locations of gas, water, electric mains (key
services)

Caretaker
Locations of chemical stores,
science/technology rooms

Caretaker
Location of key salvage priorities, e.g.
coursework storage, school administration

Office Manager
Copy of asbestos log/water management
(legionnaires) log and fire log
Oil tanks/fuel stores
Locations of fire doors, emergency exits and

Not Relevant
Who is
Responsible
Information Required
Office manager /
HT and caretaker

Caretaker

HT
emergency lighting
Current Procedures
Current Procedures
Information Required
In Place
Needs to
be Done
Not Relevant
Who is
Responsible
Fire Procedures:

HT
Full site evacuation plans

HT
‘Shelter’ procedures

HT and Crawley
Green
Procedures for educational visits

DHT
Risk assessment for school site

HT and Govs
Security initiatives on site, i.e. fencing, CCTV

HT
Procedures for school closure due to severe
weather, heating failure etc

HT
Building evacuation plans
Emergency Evacuation Plans:
As in fire drill. If we need to evacuate the site Office Manager calls Crawley Green.
Staff escort all children to Crawley Green Infant School.
Shelter Plans eg if an intruder is on site:
There is no alternative warning other than the fire bell which would not be appropriate. Word of
mouth would be used – the site is small enough for this.
Issue
Considerations
Activation – What method of
alarm can be used?
How are you going to make sure that everyone in your building
knows that there is an emergency and that they shouldn’t go
outside? Word of mouth.
Control of pupils/visitors/staff
within the building?
Can you ‘lockdown’ your facility? We can refuse to open the 3
main doors.
What do you do if someone turns up at the door and you’re in
lockdown? Call the police.
5
Food and drink?
Accommodation
Notification to parents?
What stocks do you have on site? Enough for a snack for most
staff / children.
Are they locked up? Available in classrooms/ Yellow room.
Can you control the climate of your facility without using a
system that draws air in from outside? No
Do you have blankets or heaters? No
Could occupants sleep on site? With great difficulty.
When to notify? ASAP.
Would you be able to handle the high number of incoming
calls? No – 3 at a time.
What if area most at risk is where contact details and phones
are kept? Alternative office – HT’s – available.
Medication for pupils and staff
How will you deal with the requirements that staff, pupils or
visitors may have for drugs? Small stock kept on site.
How long can ‘shelter’ within the
school be sustained?
No more than 12 hours.
 Staff should ensure pupils are moved into classrooms or safe areas
 Doors should be locked and windows and blinds closed
 Pupils should be kept seated away from windows and doors. There may be circumstances
when it is best to sit on the floor or under desks
 No one should be allowed out of the classroom or safe area during the lockdown procedure
 Pupils, should where possible be engaged in a quiet activity or game and should be kept calm
 Non-Teaching staff should, where possible, assemble in a pre-designated room to form the
Incident Response Team
 If children are outside when the signal for lockdown is given, teachers and supervisors should
consider taking them into the nearest hall or building that can be secured. If this is not possible,
pupils may be asked to hide, disperse, or take cover if this will ensure their safety
 The need to communicate with teachers in classrooms – if it is safe to do so ‘runners’ could be
used for this task, or two-way radios
 Devise a signal for giving the ‘all clear’