Delivering Value for Money
July 2015
Paul Underwood
www.bakertilly.co.uk
“All education organisations are
continuing to seek value for money,
whilst delivering an improved student
experience by finding smarter ways of
doing things”
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Drivers
Funding Cuts
Student expectations
Competition
Opportunities
Capital investment
Good management
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What is it?
Economy
Efficiency
Student
Experience
Effectiveness
Sustainability
Staff
Experience
Questions being asked…
• How do we match our income streams and costs?
• Are we providing student services in the best way?
• Do we have the right structures in place?
• How efficient are our processes?
• Are we ‘gold plating’ any of the support services?
• Are staff utilised in the best way (both teaching and non teaching)?
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Questions being asked…
• What alternative income streams can we generate?
• How effective is our marketing and communication?
• Are staff and students sufficiently engaged?
• Do we have the right sustainability focus e.g. carbon and energy?
• What is ‘Open data’ and how does it impact us?
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In practise
• Support and admin activities across the college incl. student hub
• Curriculum support
• VfM Strategy and reporting
• Process Improvement/ Lean Workshops
• College wide transformation process design and implementation
• 19+ faculty review
• Estates & Facilities / Shared Services review and implementation
• Capital projects review
• Activity Based Costing
• Learner support
• Salary sacrifice
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Typical Short Comings
• Project Management
• Dashboard/ scorecard
• Alignment to budgets
• Reporting mechanisms
• Collaboration and insight
• Link to student and staff surveys
• VfM Steering composition
• Scope of initiatives
• Lack of commercial or business skills
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Lean Education!!
How can we do things better and eliminate waste in what we do?
Transport
Movement of paperwork. Excessive email, cc/bcc, attachments.
Hand-outs
Inventory
Brochures and marketing material. Hand-outs. Induction packs.
Stationery
Motion
Paperwork being manually passed between people/ departments.
Walking to computers, copiers and printers.
Potential
Staff not effectively utilised. Staff doing jobs not trained for.
Waiting
Systems down. Information from students not received on time.
Over
processing
Re-entering data and information. Unnecessary reports. Multiple
hand offs.
Over
production
Duplicate data entry. Printing when not required.
Defects and
rework
Students enrolled on wrong course. Incorrect personal details.
Wrong classroom
In summary
Better
Service
Lower
Cost
More
Sustainable
College
10
Questions
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