SC2-xxxx
xxxx – project name
Subcontractor Work, Health & Safety
and Environmental (WHS&E) Requirements
‘The material provided in this document outlines obligations that all subcontractors / suppliers working
on a Sarah Constructions Pty Ltd (Sarah) project must comply with to meet contractual, legal and other
requirements and Sarah requirements. Omissions from this document do not relieve the subcontractor
from any of these or other obligations’.
Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
Table of Contents
1.
2.
3.
4.
5.
6.
7.
8.
9.
Purpose
Scope
Definitions and Acronyms
Sarah Policy Statements
Sarah Health and Safety Management Plan
Legal and Other Requirements
Insurance
General Industry Induction Training (White Card)
3
3
3
4
5
5
6
6
8.1
8.2
6
6
6
7
Sarah Site Specific Induction Training
9.1
9.2
9.3
9.4
9.5
9.6
9.7
9.8
9.9
9.10
9.11
9.12
9.13
10.
11.
12.
13.
14.
15.
SA White Card and / or Mutually Recognised Interstate White Cards
Online General induction Training
8.2.1
Safework SA View
8.2.2
Sarah Position
7
Induction of Visitors and Deliveries
Work Experience Persons Working for Subcontractors
Sarah Site Safety Rules
PPE Instruction and Implementation
Traffic Management
Speed Limits
Car Parking
Alcohol, Drugs and Medication
Smoking / Non-Smoking
Housekeeping
Markings and Warnings
Security
Cameras
7
8
8
8
9
9
9
9
11
11
11
11
11
Task Specific Induction Training
12
10.1
10.2
10.3
10.4
10.5
12
12
12
14
14
Job Safety and Environmental Analysis (JSEA) / Safe Work Method Statement (SWMS)
Hazard Identification and Risk Assessment
JSEA / SWMS Content
JSEA / SWMS Submission and Review
JSEA / SWMS Compliance Site Review
Supervision
Supervision of Non-English Speaking Workers
Hazardous Substance Use and Associated Hazardous Substance Register
Operation of Plant, Machinery and Equipment
14
14
15
15
14.1
15
Licence / Training
Plant and Equipment
16
15.1
17
18
18
18
Pre-Start Safety Confirmation
15.1.1
Mobile Plant
15.1.2
Residual Current Devices
15.1.3
Testing and Inspection of Electrical Equipment
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
15.1.4
15.1.5
15.1.6
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
Electrical Equipment Register
Extension Leads
Records
19
19
20
Breach of Site Conditions
Consultation and Communication
20
21
17.1
17.2
21
22
Sarah Toolbox and HS&E Committee Meetings
Toolbox Meetings
First Aid
22
18.1
18.2
22
23
Medical Facilities – Industrial Medic Services (IMS)
Alternate Duties
Accident and Incident Reporting
23
19.1
23
Safework SA Notification of Dangerous Occurrence
Emergency Response
24
20.1
20.2
24
25
Disconnection of Fire Fighting Equipment and Alarms
Fire Season
Work at Height
25
21.1
21.2
21.3
21.4
25
30
30
30
Working at Heights Policy
Scaffolding
Elevated Work Platform
Work on Roofs
Work Below Ground
Manual Handling
Storage
Explosive Equipment and Ramset Type Guns
Work Permits
Internal Audits and Workplace Inspections
31
31
31
31
31
32
27.1
32
Workplace Daily Inspections
Information to Third Parties
Environmental
32
32
29.1
29.2
29.3
29.4
29.5
29.6
29.7
29.8
34
34
34
35
35
35
36
36
Project Environmental Management Plan (PEMP)
Hazardous Substances / Dangerous Goods
Storm water Management (sediment and erosion control)
Waste Management and Recycling
Dust and Fume Control
Noise
Spill Control
Flora and Fauna
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
1.
Purpose
This document outlines the minimum conditions for undertaking work on Sarah sites and forms part of the
subcontract agreement between Sarah and each subcontractor. These conditions in no way relieve
subcontractors and their employees of their obligations and responsibilities under the SA Work Health and
Safety Act 2012 and Work Health and Safety Regulations 2012 and the Environmental Protection Act 1993
and associated policies and regulations plus any amendments thereto.
Failure to comply with the requirements of this document will constitute a breach of the subcontract
agreement and any delay or cost resulting in such breach will be recovered by Sarah from the
subcontractor as per Clause 27 – Default of the Conditions of Sub-contract Agreement’.
Subcontractors (PCBUs) are responsible for any acts and omissions of its employees, and any persons under
their control, at all times whilst on site, and shall ensure that they comply with the following conditions.
The term ‘subcontractor’ shall also mean ‘PCBU’ ‘trade contractor’, supplier’ and ‘separate contractor’, and
the requirements of this document shall apply to all personnel whilst working on site managed by Sarah
regardless of whether they are employed by a subcontractor, trade contractor, supplier or separate
contractor.
2.
Scope
This procedure applies to all subcontractor activities when working on a Sarah project and all relevant
stakeholders such as subcontractors, subcontractors engaged by the subcontractor, subcontractor’s
employees and suppliers.
3.
Definitions and Acronyms
PCBU
Person conducting and business or undertaking (refer to definition in the WH&S Act
2012)
Subcontractor
Shall also mean PCBU, ‘trade contractor’, ‘supplier’ and ‘separate contractor’, and the
requirements of this document shall apply to all personnel whilst working on a site
managed by Sarah regardless of whether they are employed by a subcontractor, trade
contractor, supplier or separate contractor.
Worker
Employees, contractors or subcontractors and their employees and / or subcontractors
working for them
WHS&E
Work Health & Safety and Environmental
JSEA
Job Safety and Environmental Analysis
SWMS
Safe Work Method Statement
VOC
Verification of Competency
PPE
Personal Protective Equipment
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
4.
Sarah Policy Statements
The Sarah Policy Statements are a mandatory code of conduct for all Sarah employees, subcontractors and
/ or relevant stakeholders. Current copies of these Policies shall be available in the Sarah Site Office or
upon request. An extract from the Sarah WH&S policy is embedded into this document to ensure
subcontractors have a clear understanding of Sarah commitment to an accident free workplace and strong
safety ethos on our worksites. Copies of both the Environmental Policy and Site Specific Alcohol and Drug
Policy are also included. The Quality Policy will be on display on our project sites and is available for
reference if required.
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
Sarah policy statements, applicable to all Sarah sites include, but are not limited to, those listed below:
5.

Quality Policy

Work Health and Safety Policy

Environmental Policy

Sun Protection Policy

Hot Weather Policy

Working at Heights Policy

Site Specific Alcohol and Drug Policy

Personal Protective Equipment (PPE) Policy
Sarah Health and Safety Management Plan
All subcontractors are to familiarise themselves with the Site Specific Health and Safety Management Plan
and associated risk register for every project which will be made available for inspection and reference and
will be located in the site project office. The Site Specific Health and Safety Management Plan will also be
discussed at the site specific induction. If subcontractors are unclear with the contents as outlined in the
Health and Safety Management Plan please check with the Site / Safety Supervisor and / or nominated
delegate. Subcontractor’s feedback pertaining to the Site Specific Health and Safety Management Plan is
encouraged as these documents will be updated from time-to-time as required throughout the course of
the project.
6.
Legal and Other Requirements
The subcontractor will:

Be legally and financially responsible for the acts and omissions of its employees, and any person
under its control, whilst on site including any subcontractors, suppliers of the subcontractor.

Comply with all relevant WH&S and Environmental statutory legislation, Australian Standards and
Codes of Practice.

Comply with WH&S and Environmental legal responsibilities as employers, employees, manufacturers
and suppliers.

Upon request a copy of the following will be available for reference by subcontractors on site, if
required:
o
WH&S Act 2012
o
WH&S Regulations 2012
o
WH&S Codes of Practices
o
Environmental Protection Act 1993
o
Environmental Protection Regulations 2009
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
o
EPA Environmental Policies
o
Australian Standards
The Site / Safety Supervisor and / or nominated delegate can, where required, access Australian
Standards and Codes of Practice upon request for reference.
7.
Insurance
The subcontractor (PCBU) shall provide documentary evidence that the following insurance covers are
current before commencing work on site:

Legal and public liability insurance

Workers compensation insurance

Equivalent or better workers compensation insurance for subcontractors and sole employees engaged
by the subcontractor

If sole trader must have appropriate income protection insurance

Motor vehicle insurance
Note: Where the subcontractor (PCBU) engages another subcontractor to undertake work on his behalf
then the subcontractor (PCBU) must ensure that all insurance information is procured from their
subcontractor to confirm they are covered for the nominated insurance cover.
8.
General Industry Induction Training (White Card)
8.1
SA White Card and / or Mutually Recognised Interstate White Cards
All site personnel must have completed the national general induction white card safety induction course
prior to commencing work on site. Evidence of the general induction training (white card) must be
provided to the Sarah Site / Safety Supervisor and / or nominated delegate (usually the Safety Officer) by
displaying a current white card for each worker on site. No white card – no start.
8.2
Online General induction Training
8.2.1 Safework SA View
‘The construction industry in South Australia, through the SA construction Industry Occupational
Health and Safety Committee, has expressed a strong view that online training is open to fraudulent
activity and is not permitted in South Australia. Safework SA and the Minister for Industrial Relations
Advisory Committee support the industry’s views and consider that permitting on-line training would
be inconsistent with the National Code of Practice for Induction for Construction Work (the Code).
The Code states that the course has a nominal duration of six hours face-to-face training’.
On-line training is not accepted and is not provided by any registered training organisations (RTO) in South
Australia.
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
It has been identified that some states in Australia, specifically Western Australia and Queensland, allow
white cards to be obtained on-line via the internet which is in direct contradiction of the National Code of
Induction for Construction where six hours ‘face to face’ training must be conducted by a registered
training organisation.
8.2.2 Sarah Position
In line with Safework SA and the MBA SAs view, Sarah will not accept white cards where the white card
training has been conducted on-line by an individual.
9.
Sarah Site Specific Induction Training
All site personnel must undertake a site specific safety induction with the Sarah Site / Safety Supervisor and
/ or nominated delegate and complete a Sarah Personal Induction Sheet which must be completed fully
and signed by the inductee. The completed induction sheet is a record of evidence that the subcontractor’s
employee has understood the site specific induction and their WHS&E responsibilities whilst working on
Sarah project sites.
The subcontractor (PCBU) will be responsible for arranging times for site induction with project
representatives.
Upon completion of the site specific induction a Sarah induction sticker will be issued to the subcontractor.
This sticker must be placed on the subcontractor’s hard hat. The sticker will indicate the project name, the
subcontractors name and the date the person was inducted to the specific project site.
For every Sarah project a subcontractor is engaged and working on the subcontractor must go through the
site specific induction and be issued with a new induction sticker for the project.
It is important that all subcontractors are aware of the Sarah Site Safety Rules and adhere to them whilst
working on our project sites.
9.1
Induction of Visitors and Deliveries
All visitors and delivery drivers are required to report to the Sarah site office and sign the Sarah Sign-in
Register when entering and leaving the site.
Visitors, including delivery drivers, are not required to hold an industry induction (white card) if they are
not carrying out work on the construction site.
Regular visitors of the subcontractor will be required to attend a site specific induction prior to entering any
working environments, where applicable.
All visitors and delivery drivers shall be escorted around site by an inducted subcontractor employee.
Any delivering drivers who are contracted by the subcontractor must adhere to Sarah’s Site Safety Rules,
including PPE requirements when entering site. PPE includes steel cap boots, hi-vis vest and hardhat,
where identified. Delivery drivers must be notified of the requirements by the subcontractor and any
deliveries must be coordinated with the relevant Sarah Site / Safety Supervisor for the project.
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
9.2
Work Experience Persons Working for Subcontractors
Any work experience person who accompanies a subcontractor to site must ensure that the subcontractor
and the work experience student have all the necessary compliance and insurance documentation required
to be on site and that the subcontractor fully understands his responsibilities in this regard.
These are, at a minimum:

Supply a letter from the relevant facility (school or TAFE) acknowledging that the student is under
work experience and has the appropriate insurances and training to be on a construction site.

Supply appropriate certificate of currency for workers compensation covering the work experience
student.

Letter from host subcontractor confirming his acknowledgement that he is responsible for the work
experience student at all times and he confirms that the work experience student will not carry out
any work activities on our project site.

Work experience student must hold a current white card (refer to Section 8 above regarding white
card training).

Must be fully supervised by the subcontractor whilst on our project sites.
If allowed on site, the following must apply:

Must undertake a Sarah Site Specific Induction and follow Sarah Site Safety Rules including signing in
and out with the subcontractor.
Note: This is not an exhaustive list.
9.3
Sarah Site Safety Rules
Sarah’s Site Safety Rules will be explained to the subcontractor at the site specific induction. A copy of
Sarah’s Site Safety Rules will be posted in the lunchroom and site office as reinforcement of what is
expected when working on Sarah sites.
9.4
PPE Instruction and Implementation
On all Sarah Project sites the following PPE is required:

Hard hats

Safety boots

High visibility vest and long sleeve shirt and / or high visibility long sleeve shirt

Long pants

Safety glasses

Task appropriate gloves
The subcontractor shall ensure that the correct selection and implementation of PPE by their employees is
undertaken for all relevant tasks, and PPE items to be worn in relation to work practices are recorded on
the subcontractor’s JSEA / SWMS.
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
The subcontractor shall be responsible for providing, maintaining, instructing and supervising their
employees in the use of any protective equipment which may be used on Sarah project sites. This includes,
but is not limited to, protection for eyes, hearing, hands, head and feet in accordance with the WH&S
Regulations, relevant Australian Standards and Codes of Practice and the Subcontractor’s JSEA / SWMS.
9.5
Traffic Management
Many projects are carried out on or near public roads and the risks of injury to workers and the public and
damage to plant are always present.
9.6

A high visibility vest must be worn at all times.

Traffic control devices, where required, must be installed and well maintained. These must conform to
AS1742.3 and only certified employees can install these devices.

Workers setting up the workzone must have undertaken a Workzone Traffic Management course or
similar.

All lawful requirements must be met including provisions of the Road Traffic Act.

Do not attempt to control traffic without appropriate authority, training and controls installed.
Speed Limits
All subcontractors driving vehicles shall observe the project specific site speed limits.
If no speed limit is indicated on site the speed limit should not exceed 10 kilometres per hour. However the
speed limit will be determined by the Sarah Site / Safety Supervisor. In some instances this may be slower
than 10 kilometres per hour, ie weather conditions, limited space, etc.
9.7
Car Parking
Car parking is available only in ‘employee / subcontractor designated’ car parks. Cars / vans may be
temporarily parked near work areas to unload / load tools and equipment following approval. The car / van
must then be parked in the designated car park.
Site car parking will be at the direction of the Site / Safety Supervisor and / or nominated delegate for the
project. All instructions must be obeyed in relation to parking on-site and loading / unloading of materials
etc.
All vehicles entering or parking on company property do so at the owner’s risk and no responsibility will be
accepted by Sarah for any damage.
9.8
Alcohol, Drugs and Medication
Sarah has a Site Specific Alcohol and Drug Policy which is displayed on all project sites and embedded
below. Subcontractors are expected to abide by this policy. It is forbidden to drink alcohol and take drugs
whilst on site. Sarah shall reserve the right to expel from the site any person who is, in their opinion, under
the influence of alcohol or drugs. In the case of illegal drug taking, Sarah will contact the appropriate
authorities to take action. Where prescribed medication is used, this should be informed to the
subcontractor’s own Supervisor and also the Sarah Site / Safety Supervisor and / or nominated delegate.
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Environmental Requirements
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Environmental Requirements (PC-16)
PC-16 – Subcontractor Work Health & Safety and
Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
9.9
Smoking / Non-Smoking
Smoking is banned from all enclosed buildings as per legislation.
Areas will be designated outdoors for smoking. Where smoking is permitted outdoors cigarette butts must
be disposed of in an effective and safe manner.
Smoking is not allowed in close proximity of any refuelling areas and / or hazardous substances / dangerous
goods.
Additional areas in which smoking is banned may be applied to the site in accordance with the client’s
policies.
9.10 Housekeeping
The subcontractors shall keep their work areas clear of rubbish at all times and are responsible for
collecting and disposing of all refuse, waste and rubbish resulting from their work. Subcontractors may use
rubbish bins provided by Sarah to dispose of such refuse, waste and rubbish generated by the work being
carried out. These bins shall be positioned at locations so as to minimise interference to normal site
activities. If the subcontractor does not comply with good housekeeping practices and does not, when
directed, clean up his work area Sarah reserves the right to engage a person who will undertake this
process and then back charge the subcontractor for any costs associated with the clean-up.
9.11 Markings and Warnings
Subcontractors must observe all safety markings and warning signs. Any work undertaken by the
subcontractor which gives rise to a hazard (eg excavations, machinery movements, etc) will be provided
with temporary fences and warning signs by the subcontractor. The subcontractor is responsible for
providing all required warning signage, hazard markings, barricades, temporary covers and protection to
ensure that all persons on site are protected from all hazards resulting from the work undertaken by the
subcontractor.
9.12 Security
Each worker will be required to sign in / sign out on a daily basis. The Sign in Register is available on all
Sarah sites. Subcontractors may be issued with site passes upon arrival, which must be worn at all times
depending on Sarah and client requirements on specific project sites. It is the subcontractor’s responsibility
to ensure all valuables are secured against theft and plant and equipment are adequately secured against
damage, unauthorised use or theft whilst on site.
9.13 Cameras
Cameras are not allowed on site. Written authority from Sarah shall be obtained if photographs are to be
taken for any purpose.
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
10.
Task Specific Induction Training
10.1 Job Safety and Environmental Analysis (JSEA) / Safe Work Method Statement (SWMS)
The subcontractor shall provide evidence of induction and training of their employees to JSEAs / SWMS
prior to commencing work on site.
Each person working on site has the following responsibilities in respect of their company’s JSEA / SWMS:

Contribute as required to the identification of hazards and safe work planning.

Ensure own understanding of agreed safe work methods.

Ensure own compliance to the agreed safe work methods.

Take action where others do not follow the agreed safe work methods.

Look out for and respond to hazards, unsafe behavior and unsafe work conditions at all stages of the
work.

Speak up immediately if conditions arise that requires changes to the safe work method.
10.2 Hazard Identification and Risk Assessment
All subcontractors are required to submit their site specific /activity specific JSEA / SWMS in a reasonable
timeframe, usually two weeks prior, to the Project Manager and / or nominated delegate for review prior
to the subcontractor commencing work on site. All workers on site are required to be inducted into their
company’s relevant JSEA / SWMS for that particular project site.
The subcontractor shall provide evidence of induction and training of their employees to JSEA / SWMS prior
to commencing work on site.
All workers are required to acknowledge the hazard management process by signing off on their company’s
JSEA / SWMS.
The hazard management process shall be conducted as per guidance given in ISO 31000:2009 – Risk
Management Principles and Guidelines.
10.3 JSEA / SWMS Content
The subcontractor shall, as a minimum, comply with relevant Work Health and Safety and Environmental
legislation and other requirements for developing JSEA / SWMS. As a minimum the JSEA / SWMS will
comply with the below information:
Safety

Does the JSEA / SWMS show the name, registered office address and contact phone details of the
organisation?

Has the JSEA / SWMS been authorised with a name, date and signature of the company representative that
prepared and authorised the JSEA / SWMS?

Is the JSEA / SWMS site specific (rather than generic)?
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Environmental Requirements
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Environmental Requirements (PC-16)

Does the JSEA / SWMS detail the contract scope of work that is to be carried out on the project?

Has the sequence of work been broken down into logical individual steps for the task?

Are potential hazards and associated controls identified for the detailed sequence of work?

Is a risk assessment matrix or similar tool included and does it identify initial risk rating before controls are
implemented and residual risk rating after controls are implemented?

Have relevant WH&S and Environmental legislation, codes of practice / Australian Standards been
identified for the work activity to be undertaken?

Has relevant PPE for each individual step been indicated within the JSEA / SWMS?

Are employees’ relevant training records / licences / permits identified in the JSEA / SWMS prior to
commencing work, ie induction cards, plant licences, permits, etc?

Is plant and equipment listed which will be used in the work process on site, eg scaffolds, ladders, grinders?

Details of the inspection and maintenance checks that will be or have been carried out on the plant /
equipment listed. (Note: Fall protection equipment, ie harnesses and lanyards, etc must have a fall
prevention equipment register identifying inspections and maintenance recorded and this must be
recorded in the JSEA / SWMS.)
Environmental

Have hazardous substances / dangerous goods to be used on site by the subcontractor been identified?
(Note: The subcontractor will need to provide copies of relevant Safety Data Sheets (SDS) for all materials and
/ or hazardous substances / dangerous goods to be used on site and note reference to training of employees
in the SDS prior to first use and controls listed in the JSEA / SWMS.)

Has the subcontractor identified in the JSEA / SWMS environmental hazards and controls in relation to the
work task (where required), ie refuelling plant / equipment on site, nuisance dust controls, nuisance noise,
waste management (off-cuts), rubbish, concrete wash-out.
General

Have relevant Health and Safety and Environmental Regulations, Codes of Practice / Australian Standards
been identified for the work? (Note: Subcontractor to identify, in writing, compliance with WH&S Act 2012,
WH&S Regulations 2012, Environmental Protection Act 1993, Environmental Protection Regulations 2009
plus applicable Australian Standards and / or Codes of Practice pertaining to work to be undertaken
including plant / equipment, hazardous substances, ie. Scaffolding erection AS 4576. This process can help
ensure that relevant legislation, standards and codes are considered when implementing specific control
measures.)

Is there provision for review by subcontractors or company representative if amendments are required to the
JSEA / SWMS?
Subcontractor sign-off

Has the subcontractor identified the Site Supervisor involved in the work on the JSEA / SWMS and has the
person signed the JSEA / SWMS?

Have the subcontractors’ employees who are involved with the work, signed-off on the JSEA / SWMS?

Have copies of licences / tickets / white cards been sighted and copied at the time of site specific induction
and attached to the personal induction sheet.
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Environmental Requirements
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Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
Note: This is not an exhaustive list, information in the JSEA / SWMS must be applicable to the
subcontractor’s scope of works and associated hazards and implemented controls. Refer to ‘Subcontractor
Documentation to be Submitted for each Sarah Project’ Appendix 1 – JSEA / SWMS template
10.4 JSEA / SWMS Submission and Review
JSEAs / SWMS are required to be submitted by the subcontractor to the Project Manager at the time of
interview. A contract will not be let until an appropriate JSEA / SWMS is provided
10.5 JSEA / SWMS Compliance Site Review
Sarah will conduct JSEA / SWMS compliance reviews in consultation with the subcontractor’s
representative on a regular basis.
Where any discrepancies or non-conformances are identified, the subcontractor will be required to
temporarily cease working on that particular task and make the necessary alterations / rectifications to
their JSEA / SWMS to reflect actual conforming practices.
11.
Supervision
The subcontractors shall nominate a Supervisor and / or a Deputy who shall:
12.

Be fully responsible for the conduct of their employees and job requirements whilst working on the
project site

Be fully responsible for their employees following and implementing the controls as noted in their JSEA
/ SWMS

Be present on site at all times whilst work is being undertaken
Supervision of Non-English Speaking Workers
The subcontractor (PCBU) is responsible for providing translation services for any employees under their
control who cannot speak English.
The subcontractor will nominate a translator prior to commencing works on site.
The translator is required on site to provide effective and efficient communication whenever a non-English
speaking worker is on site.
All non-English speaking workers will not be allowed to perform their work tasks unless the nominated
translator is present on site. Sarah reserves the right to enforce these workers to cease work and wait in
the lunch rooms until their translator arrives.
The subcontractor will be responsible for any costs associated with any down time on site.
Occasionally there may be a need for more than one translator to be on site due to the nature of the
project. This requirement will be determined by Sarah in consultation with the subcontractor.
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Environmental Requirements
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13.
Hazardous Substance Use and Associated Hazardous Substance Register
A hazardous substances and / or (SDS) register must be submitted detailing the hazardous substances
which the subcontractor intends to use on any Sarah project. Where the subcontractor does not have a
hazardous substance (SDS) register template the SDS Register contained in the appendices must be
completed.
A Safety Data Sheet (SDS) must accompany any product for use on the construction site whether it is nonhazardous / hazardous and a copy must be provided to the Sarah Site / Safety Supervisor and / or
nominated delegate to be kept on file in the site office. The subcontractor shall ensure that their
employees are trained in the handling and correct storage of any product / material, hazardous substance /
dangerous good(s) that the subcontractor may use in their work task on any Sarah project site. At a
minimum the training shall be in accordance with the manufacturer’s specifications and as outlined in the
relevant Safety Data Sheet (SDS).
Refer to ‘Subcontractor Documentation to be Submitted for each Sarah Project’ Appendix 7 – SDS Register
template.
14.
Operation of Plant, Machinery and Equipment
14.1 Licence / Training
Anyone who operates or uses mobile plant and / or machinery must have a licence / certificate of
competency / training; and this must be verified prior to the person operating mobile plant and / or
machinery on site.
Employers and plant operators are reminded that a certificate of competency only indicates that the
operator has attained a basic level of training. It is essential that every operator has appropriate training
and instructions to operate specific items of mobile plant and / or machinery. Employers must ensure that
their employees have the proper training for the item of plant they operate or use. Training records must
be supplied when submitting associated (JSEA) / (SWMS) to Sarah prior to the subcontractor commencing
work on site or at site specific induction. Copies will be taken of all licences / training records and kept with
the completed Personal Induction Form.
In addition the subcontractor company representative is required to complete the Verification of
Competency template for their employees working on each Sarah project to confirm that their employees
are current and have been using the plant / equipment in the course of their employment.
Every subcontractor company must provide a training skills register having regard to the hazards and risks
associated with the work activity which will also verify that all employees are trained and competent to
perform all tasks in a way that is safe and does not adversely impact on themselves, others or the
environment. Please note that copies of all identified training records for employees must be provided
prior to attending site with the submission of their JSEA / SWMS and again at site specific induction.
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The register will contain details of the skills and competencies of the organisation’s employees and will be
referenced at site specific induction to ensure the relevant records have been provided by the
subcontractor. Where the subcontractor does not have a training skills register, the sample Training and
Competency Register (R-18) can be used.
Refer to ‘Subcontractor Documentation to be Submitted for each Sarah Project’ Appendix 3 – Training
Register template.
National certificates of competency cover:

Scaffolding, dogging and rigging

Crane and hoist operations

Forklift operation

Elevated work platforms

Pressure equipment operation
As noted above, subcontractors must provide the above information for all of their employees. Any
employee who does not provide the appropriate regulatory licences / ticket requirements will not be
allowed to commence work on site.
Note: Licenses must be supplied for high risk plant as determined by the ‘National Standard for Licensing
for Persons Performing High Risk Work (April 2006)’ which included the conversion of existing tickets /
licenses by Safework SA over a designated time period after implementation of the Standard by Safework
SA September 2010 (refer Safework SA for information).
Refer to ‘Subcontractor Documentation to be Submitted for each Sarah Project’ Appendix 2 – Verification of
Competency Letter.
15.
Plant and Equipment
The subcontractor shall comply with all legislation, Australian Standards and Codes of Practice relevant to
the plant and equipment used by the subcontractor and / or their employees.
Subcontractors are required to ensure that all plant, tools, and equipment brought onto a Sarah site are
properly maintained and are safe to use, and that whilst on site, are not used for any purpose other than
for which they are designed or intended.
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Environmental Requirements
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Environmental Requirements (PC-16)
15.1 Pre-Start Safety Confirmation
The subcontractor is required to provide the following information to Sarah to confirm each item of plant is
in a safe condition to commence work.
Plant to be used on site
Plant Type / Make:
Serial Number:
Company:
Item
Plant Registration (where
applicable)
Risk Assessment
JSEA / SWMS
Log Book
Maintenance and Servicing
Records
Operators’ Manual
Operators’ Certification
Description
Certain items of plant are required to be registered with
Safework SA:
 Boilers categorised as hazard A,B,C according to the
criteria identified in AS3920- part 1
 Pressure vessels categorised as hazard level A, B or C in
AS3920 part 1 than gas cylinders which AS2030 or LPG fuel
vessels which AS3509 applies;
 Tower cranes
 Lifts
 Building maintenance units;
 Amusement structures;
 Concrete placing units (truck mounted with boom)
 Mobile cranes with safe working load greater than 10
tonnes
A checklist should identify general hazards and associated risks
relating to the use of the plant and equipment, eg
entanglement, crushing, striking, electrical or other. The
checklist should then detail control measures to eliminate or
minimise risk.
Plant operators should have safe operating procedures for use
of plant in the work task.
Current log book recording daily safety Pre-start checks. These
are subject to random inspections by Sarah
Proof of ongoing maintenance, ie maintenance records. The
records should note the most recent inspection. It may also
describe any repair work carried out on the plant. Most
importantly, there should be no outstanding items noted for
repairs.
Lifting gear – all chains, slings and specific equipment used in
the operation of mobile plant, cranes, etc must be serviced and
maintained as per the manufacturer’s recommendations and
Australian Standards.
An operator’s manual relevant to the item of plant and which is
to be kept with the plant and / or equipment.
Copy of operators’ certification or licence to operate the plant.
Where no statutory certification is required, evidence of
competence by the operator in the use of the plant, ie
verification of competency letter signed by company
representative.
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Environmental Requirements
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Check and Tick
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No
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No
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Date For Review: 5/12/2014
Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
Refer to ‘Subcontractor Documentation to be Submitted for each Sarah Project’ Appendix 5 – Plant and
Equipment Pre-start Checklist.
Plant risk assessments should be completed, where identified by the subcontractor, as per the regulations.
Please note a Plant / Equipment Register must be provided by the subcontractor itemizing the items of
plant / equipment which will be used on the project.
Refer to ‘Subcontractor Documentation to be Submitted for each Sarah Project’ Appendix 6 – Plant Register
template.
15.1.1Mobile Plant
All mobile motorised plant is to be fitted with visual and audible warning devices and must demonstrate
their good working order prior to commencement of work.
Where refueling of mobile plant is required on site, the subcontractor shall develop an appropriate JSEA /
SWMS for the task and supply and follow the relevant SDS for handling and storage of fuel.
A spill kit must be provided by the subcontractor and available at any refueling location for mobile plant.
The subcontractor must develop a site specific JSEA / SWMS including specific information for the
unloading and loading of mobile plant on site.
Guarding provided on machinery, equipment or plant shall not be removed without the relevant
authorisation. The subcontractor will not use any such machinery if guarding has been altered or removed.
15.1.2Residual Current Devices
Residual current devices (RCDs) shall be utilized in conjunction with all electrical equipment. Testing will be
conducted as per current legislative and Australian Standards requirements.
All portable electrical tools and leads shall only be operated with approved residual current devices (RCD)
to protect against electric shock. Subcontractors shall provide their own protection devices, tools and
cables.
Portable generators shall always be RCD protected and earthed.
15.1.3Testing and Inspection of Electrical Equipment
Testing and tagging of all electrical equipment must be done as per statutory requirements prior to the
subcontractor working on site. All electrical equipment must be tested by an appropriately qualified
competent person every quarter. The testing regime must be demonstrated with the appropriate testing
tag located on the equipment. Only electrical tools and extension leads with current tagging will be
allowed on site.
As per AS3760:2010 all tags shall be durable, legible, non-reusable, non-metallic and may be coloured to
identify the period in which the test was performed, and shall include all of the following information as a
minimum:
a)
b)
Name of the person or company who performed the test
The test or inspection date, a retest date and a reference to AS/NZS 3760:2010
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15.1.4Electrical Equipment Register
An Electrical Equipment Register shall be maintained by the subcontractor for all electrical power tools in
use on site and a copy provided to the Sarah Site / Safety Supervisor and / or nominated delegate. Where
the subcontractor does not have an Electrical Equipment Register the Sarah Electrical Equipment Register
can be used.
Refer to ‘Subcontractor Documentation to be Submitted for each Sarah Project’ Appendix 4 – Electrical
Equipment Register template.
Sarah reserves the right to direct the subcontractor to remove any items of electrical equipment which are
not tagged or in current test date. These items must not be returned or used on site until they are
compliant.
Sarah will not perform any testing of electrical equipment on behalf of the subcontractor.
The subcontractor shall provide all test results of electrical equipment on site to Sarah for inspection
purposes.
All temporary electrical works are to be carried out in accordance with Australian Standards.
15.1.5Extension Leads

Electrical leads (where practicable) must be up off the ground adequately and suspended on insulated
cable stands or non-conductive hooks hung from structures that are suitably rated to support the
weight of the cables, eg wall partitions, ceiling hangers but not ceiling grids

Lead stands will be provided by Sarah for the purpose of suspending extension leads

Cables should not be run where they could be cut, trapped, severed, pinched or otherwise damaged

1.0mm wire extension cords are to be a maximum of 25 metres in length

1.5mm wire extension cords are to be a maximum of 30 metres in length

Extension leads should not be joined together directly or through a portable RCD

When locating extension cords do not attach or lay cables on conductive parts or surfaces as they
could become live if the cable is damaged, eg ceiling grids, metal tracks etc

Extension cords should not be run through doorways unless it’s unavoidable and if this is the case the
door should be removed or fastened in an open position

Do not run power leads from one level of the building to another except for formwork, external
staging, lift or service of shaft, roof of single story construction of stairwell

At the end of each shift extension cables are to be disconnected, checked for damage (repair if
required) and rolled up
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Environmental Requirements
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15.1.6Records
The subcontractor must ensure that records of maintenance, tests, commissioning or alterations are
maintained and made readily available on site for the following equipment:
16.

Registered pressure equipment

Mast climbing work platform

Concrete placing unit

Industrial lift truck

Vehicle hoist

Mobile crane

Man hoist

Boom type elevating platform
Breach of Site Conditions
Non-compliance with any WHS&E requirement may result in one or more of the following:

Enforcement of Clause 27 – Default of Conditions of Sub-contract Agreement.

Hazard identification non-conformance notices will be issued on site to individuals who are observed
performing unsafe acts or creating unsafe conditions, including environmental breaches and incidents.

Work will be stopped where applicable until the unsafe act or unsafe conditions (including
environmental) are rectified by the subcontractor.

The Director and / or nominated company officer for the subcontractor (PCBU) will be notified via
email of the breach accompanied with a copy of the hazard notice. The subcontractor is expected to
respond to the email by confirming they acknowledge the hazard notice and have taken their own
corrective / preventative actions to prevent any further repeats of WHS&E breaches on Sarah project
sites.

Repeated WHS&E breaches will not be tolerated and may result in personnel being removed from site.

Extreme WHS&E breaches may result in termination of subcontract between Sarah and subcontractor.

Removal from site of the subcontractor, the subcontractor’s employees and / or any person on site
under the control of the subcontractor.

Removal from site of the subcontractor’s plant, equipment, tools and materials.

Sarah undertaking work or engaging another subcontractor to complete the subcontract works with
the non-conforming subcontractor to pay for the completion costs as per the Conditions of SubContract Agreement.
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Environmental Requirements
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Environmental Requirements (PC-16)
17.
Consultation and Communication
WHS&E legislation requires that consultation occurs in the workplace. Sarah recognises the involvement of
workers as essential in identifying potential hazards that can be eliminated, or minimised, before injury
occurs. Where required discussion items will note specific safety issues, accidents reviewed and JSEA /
SWMS developed and presented for evaluation (note: this is not an exhaustive list). Where required on
larger projects, on-site WH&S Committee meetings will be formed to assist with identifying and resolving
WH&S and environmental matters to the satisfaction of all stakeholders.
Subcontractors will be required to participate and contribute to these forums.
Where any WHS&E issue arises the subcontractor must immediately report the matter to the Site / Safety
Supervisor for action and resolution.
WHS&E Bulletins will be distributed and posted on site on a regular basis for dissemination on site.
17.1 Sarah Toolbox and HS&E Committee Meetings
Sarah regularly undertakes Site Safety and Environmental meetings on site. These meetings take the forum
of a toolbox meeting and all subcontractors and their employees are expected to attend and participate in
communicating Health, Safety and Environmental information.
Toolbox meetings will be used to help assist Site / Safety Supervisors manage safety and environmental
issues, to provide a forum for workers to have their say about safety and environmental issues and to help
ensure safety awareness is maintained throughout the project.
It is Sarah’s expectation that all subcontractors also hold their own toolbox meetings with their employees
and provide their meeting minutes to the Sarah Site / Safety Supervisor for the project.
When appropriate, a H&S and Environmental Committee may be established on site to communicate
WH&S and Environmental issues effectively.
Subcontractors will be required to nominate a person to represent them on the committee. Elected
WHS&E Representative may be nominated by the subcontractor in this regard and / or company
representative.
Sarah recommends that the nominated representative have appropriate training / skills in consultation /
communication.
Where required, the HS&E Committee will conduct a site inspection / safety walk prior to the meeting.
The subcontractor’s HS&E Committee representative is required to attend all HS&E Committee meetings
held on site where practicable. If the member cannot attend then a replacement must be nominated prior.
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Environmental Requirements
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17.2 Toolbox Meetings
The subcontractor is required to conduct their own toolbox meetings with their employees on a regular
basis to ensure consultation with his employees / workers. It is expected that the subcontractor will supply
Sarah with a copy of their site toolbox meetings.
These meetings shall discuss any related WHS&E issues on site and where applicable be raised at the main
project toolbox meeting and / or where a HS&E Committee is operating on the project at this forum.
Toolbox meetings may also be convened by a subcontractor to assist in the induction of employees to
altered or new work tasks. If the subcontractor does not have a toolbox meeting template the template
contained in the appendices may be used.
Refer to ‘Subcontractor Documentation to be Submitted for each Sarah Project’ Appendix 8 – Toolbox
Meeting Minutes template.
18.
First Aid
First Aid facilities are available on site. First aid signage and emergency contact details will be displayed on
all project sites.
Where an injury occurs, immediate reporting to the Sarah first aider must be undertaken to assess the
injured worker and recording of the incident, where practicable, on the Investigation Report Form.
Only certified Sarah first aiders may apply treatment and access the first aid kit.
The Sarah Site / Safety Supervisor is the nominated first aider on site. Where there is also a Safety Officer
he will be back up first aider for the Site / Safety Supervisor.
The certified first aider will determine whether Industrial Medic Services (IMS) and / or an ambulance is to
be contacted for further treatment or transport to hospital / medical centre depending on the severity of
the injury.
Where an injury is not reported at the time of the incident the worker may find that the injury may not be
recorded, as it cannot be determined that the injury occurred on site. It is extremely important that all
incidents are reported when they occur.
18.1 Medical Facilities – Industrial Medic Services (IMS)
Sarah engages IMS to perform paramedic services to all site workers.
All subcontractor employees who have sustained a minor non-life threatening injury or medical condition,
but require further medical assistance shall be transported by an IMS paramedic.
All subcontractor employees who sustain a major trauma or medical condition shall be transported by
ambulance at the subcontractors / employers expense. Any additional medical treatment which is required
at a hospital or medical facility for the subcontractor’s employee will be at the cost of the subcontractor.
Sarah, at its sole discretion, may make a doctor or medical provider aware of alternate duties available to
the injured.
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Environmental Requirements
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18.2 Alternate Duties
The subcontractor shall provide alternate duties within reason to injured employees who cannot perform
their normal duties. Sarah encourages the early return to work of an employee where reasonably
practicable.
The subcontractor must provide a list to Sarah of alternate duties which are relevant to the types of injury
which could occur, eg:
19.
Injury Type
Alternate Duty

Strained back muscle
Office administration

Laceration to hand
Site coordination
Accident and Incident Reporting
The subcontractor shall report immediately, any accident that results in either injury to persons or damage
to property or the environment, or any incident / near miss that has the potential to result in an injury to
persons or damage to property or the environment, to Sarah. The subcontractor shall provide all
information necessary to complete the accident / incident report and shall comply with any corrective
action instruction resulting from the review of any accident / incident report.
19.1 Safework SA Notification of Dangerous Occurrence
If a death, serious injury or incident that exposes a person in the immediate vicinity to an immediate health
and safety risk occurs at any site under the control of Sarah in relation to the subcontractors work, the
subcontractor must notify the Sarah Site / Safety Supervisor and consult on the notification to Safework SA.
The criteria for notifying Safework SA of a dangerous occurrence are listed in the WH&S Regulations 2012.
If, when assessing an incident / injury, you are unsure if it is a reportable incident to Safework SA please
contact the Sarah QHS&E Manager who will assist with reporting. All subcontractors (PCBUs) have a
responsibility to report any notifiable incident to the regulator.
Under the SA WHS Regulations 2012 the following are immediately notifiable work-related injuries to
Safework SA:

Any death

An injury or illness that requires immediate treatment as an in-patient in hospital (an in-patient in
hospital is a person who has been admitted to hospital and requires at least one overnight stay)

Amputation

Serious head, eye or burn injury

Degloving or scalping

Spinal injury

Loss of bodily function

Serious laceration

Exposure to a substance which requires medical treatment within 48 hours
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A notifiable dangerous occurrence is any incident that arises from workplace operations and which causes
an immediate and significant risk to a person. A person does not have to be injured, for an incident to be
notifiable.
Employers must report the following specific dangerous occurrences:

The uncontrolled escape, spillage or leakage of a substance

Uncontrolled implosion, explosion or fire

Uncontrolled escape of gas, steam or of a pressurised substance

Electric shock

Falls from height of any plant, substance or the like

The collapse, overturning, failure or malfunction of, or damage to any plant (that requires
authorisation in accordance with the WHS Regulations)

The collapse or partial collapse of a structure

The collapse or failure of an excavation or of any shoring supporting an excavation

An inrush of water, mud or gas in workings, in an underground excavation or tunnel

The interruption of the main system of ventilation in an underground excavation or tunnel
Note: If an employee suffers an immediate notifiable work-related injury or a dangerous occurrence
happens at the worksite, the accident / incident scene must be preserved once the injured person has been
attended to and the area made safe. It is an offence to alter the site where the injury / dangerous
occurrence occurred unless an inspector has granted permission. This means that any plant / equipment
must not be touched unless there is a safety risk to leave the plant / equipment in place. Nothing must be
altered; signage and barricading must be put in place to ensure no one enters the area and disturbs the
incident scene. At all times the Sarah Site / Safety Supervisor and / or nominated delegate must be notified
of the injury and / or incident and manage it in consultation with the subcontractor.
20.
Emergency Response
The subcontractor shall comply with the requirements set out in Sarah Project Specific Site Emergency
Response procedures. All subcontractors and / or visitors are expected to participate in emergency
evacuation drills which will be performed on a regular basis over the life cycle of the project.
Signing in/ signing out of the project site daily and when any site person leaves the project site is essential
as the sign in / sign out register is used to confirm and account for site personnel numbers in the case of an
emergency.
20.1 Disconnection of Fire Fighting Equipment and Alarms
Prior to the disconnection of any equipment used to fight fires (sprinklers, fire extinguishers, hoses)
approval must be sought from the Sarah Site / Safety Supervisor and / or nominated delegate. Checks will
be taken to ensure no hot work is being undertaken during the period the fire fighting equipment is
unavailable or the alarms not in use. Additional hand held fire extinguishers must be provided by the
subcontractor and / or organised with the Sarah Site / Safety Supervisor and / or nominated delegate prior
to commencement of any work.
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20.2 Fire Season
During summer, there are many days of high fire risk, when a fire would be hard to control and / or
extinguish.
A fire danger rating is determined each day by the Bureau of Meteorology (BOM) based on a combination
of predicted weather conditions. The BOM will issue the alert the night before the expected fire danger
rating.
If the BOM issue a fire rating of catastrophic all Sarah project sites will be closed.
The subcontractor should monitor the BOM website and news information services to identify if a
catastrophic fire rating has been issued.
The subcontractor will ensure that his employees do not attend the designated project site on catastrophic
days.
21.
Work at Height
21.1 Working at Heights Policy
Working at height must be undertaken in accordance with all requirements of the WH&S regulations and
any relevant Codes of Practice. The subcontractor is responsible for providing all safety equipment and PPE
necessary to undertake this work safety including, but not limited to, ladders, harnesses and guardrails
unless prior agreement is made with Sarah for this to be provided by them.
Work at heights shall only proceed following the appropriate hazard management procedures being
undertaken.
Prior to use of fall prevention equipment, ie harness / belt / lanyard the person must be trained. Before
using this equipment the person must ensure daily visual checks of the harness and components are
undertake and maintenance of the equipment has been undertaken. Work at heights shall only be
permitted when all safety precautions have been addressed.
The manufacturer’s operating manual that comes with the fall restraint / arrest equipment should be
referenced for items for inspection, maintenance and servicing regime. Reference should also be made to
AS1891 – Part 4 ‘Industrial Fall Arrest Systems and Devices – Selection, Use and Maintenance’
The subcontractor shall comply with the National Code of Practice ‘Managing the Risk of falls in the
Workplace’ (December 2011)’ as a minimum as well as the following criteria noted in the policy following:
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21.2 Scaffolding
The subcontractor is required to provide all scaffolding required to undertake the subcontract works safely
unless prior agreement is made with Sarah for this to be provided by them. Erection, removal and
modification of scaffolding must only be done by persons qualified to do so. Persons shall only be deemed
qualified if they produce a recognised certificate / licence. All scaffolding shall be erected in accordance
with the WH&S Regulations 2012, Australian Standard AS1576 and AS4576 and relevant codes of practice.
No scaffold is to be used by any person on site unless it is fully compliant and evidence that it has been
erected by a licenced scaffold erector has been provided to Sarah.
21.3 Elevated Work Platform
Only persons with a Certificate of Competency (high risk work licence) may operate an elevated work
platform above 11 metres. Only trained operators may operate an elevated work platform up to 11
metres.
21.4 Work on Roofs
All work shall be carried out in accordance with the requirements of the WH&S Regulations 2012 and any
relevant legislation, Codes of Practice, Australian Standards and technical literature for working at heights
and specifically working on roofs.
The subcontractor shall provide their JSEA / SWMS which documents the risk assessment process and
provide Sarah with documented control measures for the identified hazards prior to commencing works.
Upon successful review of the JSEA / SWMS (including the risk assessment) the subcontractor shall gain
approval from Sarah Site / Safety Supervisor and / or nominated delegate and record the names of all
employees who require access to the roof area in the Sarah Roof Access Register (available on site) on a
daily basis.
It is the responsibility of the subcontractor to ensure that people required to undertake work on top of a
roof are safe and are provided with all necessary safety equipment and PPE which they have been trained
in the use of.
Safety of personnel on the ground is also important and suitable barriers are required to ensure there is no
risk from falling objects.
The subcontractor shall not tamper with or alter ‘any’ physical fall barriers or hazard identification warning
bunting without authorisation and training in new work procedures from Sarah. Failure to comply with this
requirement may lead to instant removal from site of personnel at the sole discretion of Sarah.
The subcontractor is responsible for ensuring that absolutely no unsecured rubbish, tools or materials are
left on any roof at the end of shift.
All rubbish, tools or materials, if required, shall be mechanically fixed to structural roof members ensuring
secure fixing.
Appropriate exclusion zones must be considered, implemented and supervised by the subcontractor.
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Environmental Requirements (PC-16)
22.
Work Below Ground
Before any work takes place below ground the subcontractor must confirm the positions of any services
that may be buried in the ground with the Sarah Site / Safety Supervisor and / or nominated delegate, and
take appropriate safety precautions. An excavation permit must be obtained from the Sarah Site / Safety
Supervisor and / or nominated delegate prior to commencement of work and completed by the
subcontractor.
All excavations must be clearly marked and barriers in place to prevent falls. Trenches and excavations
must be adequately shored and / or strutted before personnel are allowed access. Safe access and egress
shall be provided in all excavations in accordance with the WH&S regulations and any relevant Codes of
Practice. Where back filling has occurred, a warning sign must be placed and the area cordoned off, until it
has been made safe by restoring it to its original state by compaction.
23.
Manual Handling
It is the responsibility of the subcontractor to ensure that sufficient personnel and equipment are provided
to undertake all manual handling tasks involved in the work to be undertaken.
All manual handling is to be carried out in accordance with the relevant Codes of Practice and any manual
handling risks must be identified in the subcontractor’s JSEA / SWMS and appropriate controls
implemented.
24.
Storage
Storage facilities for plant, equipment and materials are not available for subcontractors except by prior
arrangement with the relevant project Site / Safety Supervisor and / or nominated delegate.
25.
Explosive Equipment and Ramset Type Guns
The general use of equipment using explosive charge is prohibited. The use of Ramset / Hilti type guns by
licenced operators is permissible, but only after prior approval from the Sarah Site / Safety Supervisor and /
or nominated delegate, and in approved areas with safety signs displayed and precautions taken to prevent
injury.
26.
Work Permits
Work Permits may be required when performing hazardous work. Where applicable to use permits, they
will only be issued by the Sarah Site / Safety Supervisor and / or nominated delegate on a daily basis. The
conditions and precautions displayed on the permit shall be strictly adhered to.

A Hot Work Permit will be required for work involving open flames or producing heat and / or sparks

A Confined Space Entry Permit is required for entry of a designated confined space

An Excavation Permit may be required for any trenching, excavation, post-hole digging, driving of
stakes etc

An Explosive Tool Permit is required to use a Hilti or Ramset explosive tool

Ladder Permit
PC-16 – Subcontractor Work Health & Safety and
Environmental Requirements
Page 31 of 56
Revision: 7
Current Issue Date: 5/12/2013
Date For Review: 5/12/2014
Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
27.
Internal Audits and Workplace Inspections
Evaluation of the subcontractors WH&S and Environmental performance progress will be regularly
reviewed by Sarah via the use of hazard / non-conformance reporting, workplace daily inspections and
Sarah Health, Safety and Environmental Audits.
Hazard / non-conformance reporting is monitored and a register kept by Sarah on the safety and
environmental performance of subcontractors. Where a subcontractor company is issued with three or
more hazard / non-conformance notices in a month the subcontractor may be asked to attend a meeting
with the Sarah QHS&E Manager to discuss their performance across our project sites. An improvement in
safety and environmental performance is expected after this meeting.
27.1 Workplace Daily Inspections
Daily site workplace inspections will be conducted throughout the life cycle of the project by the Site /
Safety Supervisor and / or nominated delegate. The Daily Site Inspection Checklist will be used for this
purpose. Involvement of subcontractors is encouraged and reporting of any unsafe conditions is required.
Internal Safety and Environmental Audits will usually be conducted monthly on all projects and
subcontractor participation and consultation will be required at varying times.
Daily inspections will also prompt monitoring of subcontractor’s compliance to their own JSEA / SWMS and
/ or other relevant standard operating procedures. Subcontractor’s involvement in the daily inspections is
an important aspect of site safety.
28.
Information to Third Parties
The subcontractor shall treat any information obtained during the course of work as confidential.
No information about the company, its products, machinery or processes or any site incidences, eg product
contamination, industrial issues, fire or accident etc shall be provided to any party external to Sarah.
29.
Environmental
Sarah has an Environmental Policy which is displayed on all project sites. Subcontractors are expected to
abide by this policy at all times.
PC-16 – Subcontractor Work Health & Safety and
Environmental Requirements
Page 32 of 56
Revision: 7
Current Issue Date: 5/12/2013
Date For Review: 5/12/2014
Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
PC-16 – Subcontractor Work Health & Safety and
Environmental Requirements
Page 33 of 56
Revision: 7
Current Issue Date: 5/12/2013
Date For Review: 5/12/2014
Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
29.1 Project Environmental Management Plan (PEMP)
Where applicable, all subcontractors are to familiarise themselves with the Site Specific PEMP for every
project which will be made available for inspection and reference and will be located in the site project
office (refer to Sarah Site / Safety Supervisor and / or nominated delegate at site specific induction). Where
applicable, environmental controls will be discussed at the site specific induction. If subcontractors are
unclear about specific environmental controls (as outlined in the PEMP) please check with the Site / Safety
Supervisor and / or nominated delegate.
29.2 Hazardous Substances / Dangerous Goods
Before any hazardous substances (thinners, lubricant, solvents etc), in any form, (dust, liquid, vapour etc)
are brought on to a site, the subcontractor shall supply to the Sarah contact, a Safety Data Sheet and an
assessment of risk included in their JSEA / SWMS for the use of the hazardous substance. Approval must be
obtained prior to using the hazardous substance on site.
Subcontractors are responsible for removing chemicals and hazardous substances they bring onto the site.
Storage and use of these substances on site must be in accordance with the National Code of Practice
‘Managing Risks of Hazardous Chemicals in the Workplace (July 2012).
All hazardous products brought to site must be accompanied by a hazardous substances register and Safety
Data Sheet (SDS) for the products.
All chemicals and hazardous substances are to be handled and disposed of in accordance with the
manufacturers SDS and relevant legislation.
Refer Sarah Environmental Policy (E-P-02).
29.3 Storm water Management (sediment and erosion control)
Sediment and erosion control (Stormwater Management) is implemented on site and includes the use of
silt fences and protection of stormwater with hay bales which are fixed into position.
Stormwater management may include the following:

Silt fences

Rattle grids

Vehicle wash down area

Protection of stormwater drains

Sarah will provide a bunded wash out pit for concrete units to clean pumps and hoses

A vehicle wash down area is located on site and must be used to ensure no sediment or mud is tracked
out of the site compound

No waste liquids are to be washed down storm water drains, only rain run off can enter a storm water
drain

Painters are to use the designated wash out bins or take waste wash water off site
PC-16 – Subcontractor Work Health & Safety and
Environmental Requirements
Page 34 of 56
Revision: 7
Current Issue Date: 5/12/2013
Date For Review: 5/12/2014
Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)
29.4 Waste Management and Recycling
Recycling bins are available on site depending on adequate storage facilities within the site compound.
Bins for steel, concrete and general waste will be provided however at site induction please check with the
Sarah Site / Safety Supervisor and / or nominated delegate. Bins will be sign posted and located around
site. Note: General waste bins where debris could possibly become airborne must be covered with shade
cloth.
29.5 Dust and Fume Control
Dust generating processes and fumes that may contaminate product or affect people’s health (for example,
solvent based glues, grinding etc) must be approved by the Sarah Site / Safety Supervisor and / or
nominated delegate before work commences.
Screens are required in any raw materials storage areas, packaging and processing areas, when any
airborne particles are generated to prevent these contaminants settling on areas where food passes.
Appropriate control measures must also be used to contain dusts and fumes (eg extraction equipment), or
work undertaken at times where product contamination and adverse health effects are minimised or
eliminated.
Generation of dust must be controlled either through wetting down methods or where practicable by
extraction fans.
When removing soil off site it should be covered, where practicable.
Stockpiling of soil will be contained with a tarp or grassing of mound.
29.6 Noise
Construction noise resulting in noise with an adverse impact on amenity is subject to the following
restrictions:

Must not occur on a Sunday or other public holiday, and

Must not occur on any other day except between 7 am and 7 pm.

However, a particular operation may occur on a Sunday or Public Holiday between 9 am and 7 pm or
may commence before 7 am on any other day to:
o
avoid an unreasonable interruption of vehicle or pedestrian traffic movement, or
o
if other grounds exist that the Environment Protection Authority (EPA) or administering agency
determines to be sufficient.
The Environment Protection Act 1993 requires that all reasonable and practicable measures are taken by
building companies and contractors to minimise noise if the noise will create an adverse impact on the
amenity.
Construction activity results in noise with an adverse impact on amenity if the measurements taken in
relation to the noise source and the noise affected premises show:

that the source noise level (continuous) exceeds 45 dB(A); or
PC-16 – Subcontractor Work Health & Safety and
Environmental Requirements
Page 35 of 56
Revision: 7
Current Issue Date: 5/12/2013
Date For Review: 5/12/2014
Subcontractor Work Health & Safety and
Environmental Requirements (PC-16)

that the source noise level (maximum) exceeds 60 dB(A). See Part 3 of the Environment Protection
(Noise) Policy 2007 (Noise Policy) for the measurement procedure.
When operating within the prescribed hours, then all reasonable and practicable measures must be taken
to minimise the noise impacts. These may include, but are not limited to the following:

Extremely noisy activities such as brick cutting, jack hammering or the like, in close proximity to
residential areas, should not occur before 9.00am.

Noisy equipment should be located away from homes or a barrier provided to shield the noise.

During breaks in work activity, wind down equipment such as generators, bobcats, cranes and the like
to the minimum possible.

Take due care when loading or unloading materials such as scaffolding to avoid metallic ‘clanging’ or
impulse-type noises.

Ensure mobile phones, radios and the like are used close to personnel and the workforce rather than
operated to service a large proportion of the site. Should the volume be excessive or hinder another
person from working safely the radio will be removed. Supervisors have the right to ban radios if
required. Listening to music through headphones is prohibited for safety reasons.
29.7 Spill Control
It shall be the responsibility of the subcontractor to report any hazardous substance and / or chemical spills
immediately to the Sarah Site / Safety Supervisor and / or nominated delegate and to clean up any
hazardous substance / chemical spills to the satisfaction of the company following the storage and handling
guidelines in the relevant Safety Data Sheet. Where plant operators must refuel on site it is expected that
they have their own fuel / oil spill kit for any unexpected spill event.
Sarah also has available a spill kit on site for general purpose spills. If you find that you have a spill and
require additional spill kit control, ie pads absorbent granules notify the Sarah Site / Safety Supervisor
immediately who will assist with the spill management.
All spills must be reported to the Sarah Site / Safety Supervisor to be recorded using our accident and
incident procedures.
29.8 Flora and Fauna

Mark all significant areas with flagging / signage

Ensure any significant trees are not damaged if they are located on site

Cleared vegetation to be chipped, mulched, reused where possible

Stockpile away from trees

Prevent spills
Always consider trees, plants, animals and habitats!
PC-16 – Subcontractor Work Health & Safety and
Environmental Requirements
Page 36 of 56
Revision: 7
Current Issue Date: 5/12/2013
Date For Review: 5/12/2014
The following documents are provided as a ‘sample’ only, where the
subcontractor has their own forms / registers, they may be used, as long as
they meet the requirements set out in the attached documentation
Appendices – Subcontractor Documentation to be Submitted for each Sarah
Project
1.
Job Safety and Environmental Analysis (JSEA) / Safe Work Method
Statement (SWMS)
2.
Verification of Competency Letter
3.
Training Register
4.
Electrical Equipment Register
5.
Plant and Equipment Pre-start Checklist
6.
Plant Register
7.
Hazardous Substances Register
8.
Toolbox Meeting Minutes
9.
Fall Prevention Equipment (ie Belts, Harnesses and Lanyards) Inspection
and Maintenance Register
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
1.
Job Safety and Environmental Analysis (JSEA) / Safe Work Method Statement (SWMS)
Representative Responsible for Preparation and Authorisation of JSEA
Name
Date
Signature
Contact Number
Name of Nominated Supervisor for Work on Site
Name
Date
Signature
Contact Number
Project Name
Project Address
Detailed Description of
Work to be
Undertaken
Risk Matrix
Consequence
(H&S)
(E)
(H&S)
(E)
First aid treatment /
Limited environmental damage of low significance.
Medical treatment /
On-site release immediately contained, minor level
clean-up with no short-term environmental impacts.
(H&S) Hospitalisation /
(E)
On site release contained, minor remediation
required with outside assistance, short-term
detrimental environmental impacts. Any potential for
exceeding a Statutory Licence Permit condition.
(H&S) Requires ongoing treatment /
(E)
Serious medium term environmental damage and /
or impacts to operations.
(H&S) Permanent disability or fatality /
(E)
Off-site release not contained, major remediation
required with outside assistance, significant
detrimental environmental impact.
Practically
Impossible
Unlikely
1
2
2
3
3
4
Likelihood
Even
Chance
Probable
Almost
Certain
3
4
6
4
5
7
5
6
8
Practically Impossible
Likelihood Definitions
(H&S) Have never heard of it happening
(E) Less than 1 event per 100 years
Unlikely
(H&S) Event occurs somewhere, from time
to time
(E) One event per 10 – 100 years
Even Chance
(H&S) May occur once in a career
(E) One event per 1 – 10 years
Probable
(H&S) Almost certain
(E) More than one event per year
Almost Certain
(H&S) Will occur once per year
(E) More than one event per month
4
5
6
8
9
When evaluating risks consider the hierarchy of controls
1.
Eliminate – remove permanently
6
7
8
9
10
2.
If no
Substitute – use an alternative
3.
If no
Engineer – redesign equipment or process
4.
If no
Administration – change of practices, eg training
Risk Calculator (Likelihood + Consequence)
Low (1-3)
Low risk is tolerable – monitor and manage
Moderate (4-5)
Moderate risk requires monitoring and strict control measures
High (6,7)
Cease work and review (in conjunction with Nominated Supervisor) to introduce additional controls
Extreme (8-10)
Extreme risk is intolerable – refer Nominated Supervisor who will consult with a subject matter expert
5.
If no
Personal protective equipment (PPE) – eg gloves (not the
preferred control option)
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
Procedure (by steps)
Potential Hazards
Break the task down into logical ordered steps.
Identify the health, safety and environmental
hazards associated with the work task
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Initial Risk
Rating
Safety / Environmental Controls
Include what measures will be taken to ensure that safety /
environmental controls are implemented
Residual
Risk Rating
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
Procedure (by steps)
Potential Hazards
Initial Risk
Rating
Safety / Environmental Controls
Step 7
Step 8
Step 9
Step 10
Legal and Other Requirements (tick where applicable)
Health and Safety
SA WH&S Act 2012
SA WH&S Regulations 2012
Australian Standards
Relevant Industry (trade specific) Codes of Practice / Guidelines
Technical Specifications
Environmental
Environmental Protection Act, 1993 (including Policies)
Environmental Regulations, 2009
Australian Standards
Codes of Practice
Relevant Industry (trade specific) Guidelines
Residual
Risk Rating
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
Personal Protective Equipment (PPE) Required (tick where applicable)
Face shield
Safety glasses
Ear muffs / plugs
Safety goggles
Gloves
Other (per JSEA / SDS requirements)
Hard hat
High visibility vest
Safety boots
Erosion and sediment control (silt fences,
Environmental Considerations in Place (tick where applicable)
Air quality controls (dust suppression,
Water quality protection (protection of
geo-fabric installed)
stockpiles covered, etc)
stormwater drains, waterways, etc)
Waste management (recycling, general
Noise control (hours of work, monitoring of
Housekeeping
rubbish removal)
plant / equipment on site)
Flora and fauna protection (vegetation and
Protection of cultural sites (ie Aboriginal
Hazardous substances / dangerous goods
protected species of wildlife)
artefacts)
(refer below)
Note: Any boxes ticked above, controls should be listed in the body of this JSEA
Hazardous Substances / Dangerous Goods (eg silicone, fuel / diesel, acetylene, acetone, concrete, fuel, mineral turpentine, etc)
SDS Provided (copy
Product to be Used
given to principal
contractor)
Specific training to complete the task
Licensing / Certification / Competency Requirements (ie white card, site specific
Type of work (ie mobile plant, working at height, excavation, electrical)
induction, manual handling training, EWP licence, working at height certificate)
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
Identify Plant and Equipment likely to be used on site (including safety
equipment), eg cranes, forklift, ladders, scaffold and grinders
List the details of the inspection and maintenance checks that will be or have
been carried out on the plant and equipment, ie servicing / maintenance
schedule (ie quarterly / annually / service done on hours worked) and daily
pre-operational checks
This JSEA has been developed through consultation with our employees and has been read and signed by all employees undertaking the task.
Names of persons below who will or have been instructed / trained in the work activities described in this JSEA.
Company
Print Name of Employee
Signature
Date Inducted into JSEA
Responsible person (Nominated Supervisor) for site supervision of the work, inspecting and approving work areas, compliance with JSEA, protective measures, plant and
equipment and power tools.
...............................................................
Name
...............................................................
Position
...............................................................
Signature
...............................................................
Date
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
Any review of work methodology, ie changes or new hazards identified on site which may affect the work task document using the review section below
Initial Risk
Residual
Procedure (by steps)
Potential Hazards
Safety / Environmental Controls
Rating
Risk Rating
Break the task down into logical ordered steps.
Identify the health, safety and environmental
hazards associated with the work task
Include what measures will be taken to ensure that
safety / environmental controls are implemented
This section has identified a change in work methodology and has been developed through consultation with our employees and has been read and signed by all
employees undertaking the task.
Names of persons below who have been inducted into the review of this JSEA.
Print Name
Signature
Date inducted into
Print Name
Signature
Date inducted into
reviewed JSEA
reviewed JSEA
Responsible person (Nominated Supervisor) for site supervision of the work, inspecting and approving work areas, compliance with JSEA, protective measures, plant and
equipment and power tools.
...............................................................
Name
...............................................................
Position
...............................................................
Signature
...............................................................
Date
This document is provided as a ‘sample’ only, where the subcontractor has
their own forms / registers, they may be used, as long as they meet the
requirements set out in the attached documentation
2.
Verification of Competency Letter
Project: ...........................................................................................................................................................
Date: ...............................................................................................................................................................
PCBU: .............................................................................................................................................................
(Note: The PCBU verifies employees’ competency for operation of plant / equipment)
Declaration
This is to certify that all plant / equipment brought onto site, whether owned by us or hired by us from
others, is regularly serviced and maintained in accordance with the manufacturer’s instructions,
applicable Australian Standards and legislative requirements.
Any employees assigned by us to operate plant / equipment have been properly trained and instructed
and are competent to operate all plant / equipment in a safe manner. Additionally, employees have
maintained any competency and / or training, licences, tickets, etc in the course of their employment
with us.
Records demonstrating the plant / equipment operator’s competency, ie training records / licences will
be provided where applicable, prior to working on site.
Name: .............................................................................................................................................................
Signature: .......................................................................................................................................................
Position: .........................................................................................................................................................
Date: ...............................................................................................................................................................
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
3.
Training Register
Having regard to the hazards and risks associated with our work activity we have assured that all employees are trained and competent to perform all tasks in a way that is safe and does
not adversely impact on themselves, others or the environment. The following register contains details of the skills and competencies of our employees.
Copies of all identified training records for employees listed below will be provided at site specific induction.
Employee Name
Example:
John Brown
Work on this Project
Roofing
Training (eg tickets / qualifications)
Card No / Reg No
Issue Date
Construction induction (white card)
0646-00012345-01
13 January 2010
EWP licence SL
6789
16 January 2010
EWP BVL > 11m
1234
21 January 2010
Working at heights certificate
3456
27 January 2010
Trade qualified roof plumber / carpenter
Certificate Number 234
2 February 1995
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
4.
Electrical Equipment Register
All electrical equipment including leads, portable power tools, junction boxes and earth leakage, or residual current, devices is inspected and tested by a suitably qualified person and
labelled with a tag of currency before being used on site.
Note: Testing and tagging frequency is required by State and / or Territory legislation, codes and relevant standards (AS 3760 – Inspection and Testing).
Site:
Date:
Equipment Description
Plant / Serial Number
Date of
Inspection / Test
Date of Next Inspection
/ Test
Name of Electrician /
Qualified Person
Licence / Registration
Number
ie, grinder
3456
7/2/12
7/5/12
John Brown
E789
5.
This document is provided as a ‘sample’ only, where the subcontractor has
their own forms / registers, they may be used, as long as they meet the
requirements set out in the attached documentation
5.
Plant and Equipment Pre-start Checklist
The following information is to be completed and forwarded to site prior to first use.
Plant to be used on site
Plant Type / Make:
Serial Number:
Company:
Item
Plant Registration (where
applicable)
Risk Assessment
JSEA / SWMS
Log Book
Maintenance and Servicing
Records
Operators’ Manual
Operators’ Certification
Description
Certain items of plant are required to be registered with Safework
SA:
 Boilers categorised as hazard A,B,C according to the criteria
identified in AS3920- part 1
 Pressure vessels categorised as hazard level A, B or C in
AS3920 part 1 than gas cylinders which AS2030 or LPG fuel
vessels which AS3509 applies;
 Tower cranes
 Lifts
 Building maintenance units;
 Amusement structures;
 Concrete placing units (truck mounted with boom)
 Mobile cranes with safe working load greater than 10 tonnes
A checklist should identify general hazards and associated risks
relating to the use of the plant and equipment, eg entanglement,
crushing, striking, electrical or other. The checklist should then
detail control measures to eliminate or minimise risk.
Plant operators should have safe operating procedures for use of
plant in the work task.
Current log book recording daily safety Pre-start checks. These are
subject to random inspections by Sarah
Proof of ongoing maintenance, ie maintenance records. The
records should note the most recent inspection. It may also
describe any repair work carried out on the plant. Most
importantly, there should be no outstanding items noted for
repairs.
Lifting gear – all chains, slings and specific equipment used in the
operation of mobile plant, cranes, etc must be serviced and
maintained as per the manufacturer’s recommendations and
Australian Standards.
An operator’s manual relevant to the item of plant and which is to
be kept with the plant and / or equipment.
Copy of operators’ certification or licence to operate the plant.
Where no statutory certification is required, evidence of
competence by the operator in the use of the plant, ie verification
of competency letter signed by company representative.
Check and Tick
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
6.
Plant Register
The following register contains details of all plant and equipment to be used by our company during the course of the work activities. Examples include lifting gear, fire-fighting
equipment, mobile plant, fall restraint equipment, etc.
Plant Type, ie Scissor Lift or
Bobcat
Serial Number /
Registration
Number
Make / Model
Registration
with Authority
Required
( Yes / No )
Date of Last
Service /
Maintenance
Record Available
Required
Maintenance
Frequency
Plant Risk
Assessment
Available
( Yes / No)
Operator’s
Manual
Available
( Yes / No)
Logbook
Available
(Yes or No)
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
7.
SDS Register
8.
Project:
.........................................................................................................................................................................................................................................................
* Note quantity, ie 2 cans of 20 litres, 2 x 20
Company
Example:
Meredith Painting
Date
3/7/12
Product Name
Solver All Purpose
Undercoat
Maximum
Quantity
4 x 10 litres
Location on Site
North-east corner of site
Type of Application
Paint – Roller and brush
application
SDS
Available –
Issue Date
Yes, 5/8/10
Classified as Hazardous
in the SDS (* Yes / No)
Yes 
No 
Yes 
No 
* If yes, the
Yes 
No 
risks and
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
Yes 
No 
}
control
measures
associated
with the
use of the
product /
substance
and the
precaution(s) for
its use are
outlined in
the JSEA /
SWMS
This document is provided as a ‘sample’ only, where the subcontractor has
their own forms / registers, they may be used, as long as they meet the
requirements set out in the attached documentation
8.
Toolbox Meeting Minutes
All toolbox / pre-start talks undertaken on behalf of our company are recorded on this form and signed by all participants.
All corrective actions noted on this form are implemented and signed by the nominated person. It is the responsibility of the
Site Supervisor (and / or nominated delegate) to ensure that all corrective actions are completed and reviewed for
effectiveness.
Toolbox / Pre-Start Talks
Project Site:
Date:
Presented by:
Duration of Toolbox Meeting:
Subject of Talk:
(possible agenda items for discussion)
Yes
No
1
Housekeeping


2
PPE requirements


3
Plant on site


4
Hazards on site


5
Site safety rules


6
Safety Bulletins


7
Incidents / Near Misses for the week


8
Weather conditions


9
Fire Danger Season (Catastrophic days site is closed)


10 Environmental (ie storm water controls, concrete wash-out
area, hazardous substances, etc)


11 Other


Persons Present
Subcontractor Company
Print Full Name
Signature
This document is provided as a ‘sample’ only, where the subcontractor has
their own forms / registers, they may be used, as long as they meet the
requirements set out in the attached documentation
Points Raised / Comments:
This document is provided as a ‘sample’ only, where the subcontractor has
their own forms / registers, they may be used, as long as they meet the
requirements set out in the attached documentation
Corrective Action
Action by
Action Complete
Sign-off
Date
This document is provided as a ‘sample’ only, where the subcontractor has their own forms / registers, they may be
used, as long as they meet the requirements set out in the attached documentation
9.
Fall Prevention Equipment (ie Belts, Harnesses and Lanyards) Inspection and Maintenance Register
Issued To
ID / Tag Number
Date of Issue
Item Supplied
(If applicable)
Next Inspection Due
(if applicable)
Signature of Recipient
I have received the listed PPE with
appropriate instruction / training in
its correct use
Example Only
John Brown
68129099
7/02/2012
Lanyard
7/08/2012
John Brown
John Brown
68129036
7/02/2012
Harness
7/08/2012
John Brown
Note: All equipment must be inspected externally by a competent person. The equipment must be labelled and tagged with the date of inspection and date next inspection due.
Reference should also be made to AS1891 – Part 4 ‘Industrial Fall Arrest Systems and Devices – Selection, Use and Maintenance’.