Pre-Proposal Conference
VA101-14-R-0079
Building 101 Mental Health Services
– Phase II Mental Health and
Research Facility and Demolition
VA Puget Sound Healthcare System,
Seattle Division, WA
June 24, 2014
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Pre-Proposal Conference
Welcome/Opening
Office of Construction and Facilities Management (CFM) –
Western Region
Contracting Officer: Ronald Ferrer
Contract Specialist: Jeremy Bedner
Project Manager: William Ulibarri
Senior Resident Engineer: Stephen Knapowski
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Pre-Proposal Conference
INTRODUCTIONS
I want to take this opportunity to introduce you to the
CFM acquisition team members:
• Medical Center Personnel
• VA Architect and Engineering Firm (A/E) and
Consultants
• Small Business Administration (SBA) Seattle District
Office
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Pre-Proposal Conference
AGENDA:
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Site Walk(Completed)
Project Overview by VA Project Manager
Technical Overview by VA Architect/Engineer Firm
Small Business Workshop
Solicitation Overview by Contracting Officer
Questions and Answers
Close
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Pre-Proposal Conference
REMINDERS:
• Our discussion of each section shown on the agenda will
be brief and generally will highlight those areas of
importance to assist you in preparing your offer.
• If a statement is made that is inconsistent with the
solicitation requirements, you should submit your
proposal based on the solicitation. Changes to the
solicitation will be made in writing in the form of
amendments.
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PROJECT OVERVIEW
CFM West Senior Project Manager
William Ulibarri
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Pre-Proposal Conference
TECHNICAL OVERVIEW
VA Architect/Engineering Firm:
Stantec Consulting Services and Consultants
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Pre-Proposal Conference
SMALL BUSINESS WORKSHOP
SBA Seattle District Office - Holly Boehme
• Introduction and Informal Presentation by General and
Sub-contractors
• Government Contracting Briefing
• Questions and Answers
• Networking Session
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Pre-Proposal Conference
SOLICITATION OVERVIEW
This procurement is a “full and open/unrestricted”
competition.
A public bid opening will not occur. This is a request for
proposals and not a sealed bid.
Please hold all questions until the question and answer
portion of the conference. At that time stand up, identify
yourself and the company you are representing.
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Pre-Proposal Conference
This is a design-bid-build construction project. Source
selection will be made based on “best value” to the
Government under FAR 15. Award may be made to other than
the low bid.
We may not be able to answer all questions today, and may
have to review some questions for issuance of amendment(s).
Send Request for Information (RFI) to ronald.ferrer@va.gov
and jeremy.bedner@va.gov
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Pre-Proposal Conference
Scope: Contractor shall provide all tools, material,
equipment, transportation, supervision and labor involving
general construction, alterations, mechanical, electrical, fire
protection and utility systems, in accordance with
specifications and drawings. Period of performance is 800 days.
Place of performance: VA Seattle Division, WA
NAICS is 236220. Estimated cost is more than $100 million.
Download all solicitation (plans & specifications) documents
at www.fbo.gov
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 Proposals shall be submitted in two parts:
(1) Technical proposal – original and 5
copies and one CD
(2) Cost proposal (original SF-1442)
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Pre-Proposal Conference
 Contract Line Items – provide pricing for ALL items
Base CLIN 001A - Main Bid
(Demolition: Identify SDVOSB or VOSB subcontractor)
Base CLIN 001B – Physical Security
Base CLIN 001C – Asbestos Remediation
CLIN 002 – 006: Deduct Alternate Items
(5) in descending order of importance
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Pre-Proposal Conference
 Technical Proposal will consist of four factors, in descending
order of importance:
1.Construction Management:
(Corporate Project Experience, Key Personnel Project
Experience, and Technical/Management Approach)
2. Schedule (Phasing Plan and Proposed Progress Schedule)
3. Past Performance (Questionnaires and Safety Record)
4. Small Business Participation (If large business,
Subcontracting Plan required)
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Pre-Proposal Conference
Cost Proposal will be evaluated on the basis of its realism
and acceptability to the Government.
All technical evaluation factors, when combined, are
significantly more important than cost or price
NOTE: Provide your best technical and cost proposals for the
initial submission because VA may award without discussion.
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Pre-Proposal Conference
Offer Due Date and Time: July 21, 2014, 3pm local time,
unless date and time are changed by amendment. Proposal
delivery location is specified in the solicitation.
Please sign all amendment forms / acknowledge the
amendments on the bid.
Check at www.fbo.gov for amendments BEFORE submitting
your proposal.
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Pre-Proposal Conference
REVIEW ALL CLAUSES AND PROVISIONS
Offerors are cautioned that their offers may be considered
non-responsive if they include any qualifications, including but
not limited to price escalation reservations.
Online Representations and Certifications Application:
Complete prior to proposal due date via SAM website accessed
through https://www.acquisition.gov
Complete registration process in System for Award
Management if you have not already done so. If you are
proposing as a Joint Venture, the Joint Venture must be
registered in www.sam.gov
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Pre-Proposal Conference
Buy American Act Clause FAR 52.225-11 and 52.225-12:
Carefully review this clause. Everything that is installed or
approved on a submittal basis is in accordance with the “Buy
American Act”
Equal Opportunity: The contractor shall not discriminate
against any employee or applicant for employment because of
race, color, religion, sex, or national origin.
Federal, State, and Local Tax: The contractor is responsible
for determining what taxes are applicable among the
jurisdictions.
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Pre-Proposal Conference
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Bonds: Bid Guarantee, Performance Bond and Payment
Bond are required.
Insurance: Before commencing work under this contract,
the contractor shall provide insurance certificate.
Builder’s Risk Insurance is not required by the VA.
Licenses/Permits: Contractor is fully responsible for any
and all required licenses and permits to complete this
project.
Commence work within 10 days of receipt of Notice to
Proceed.
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Pre-Proposal Conference
Performance of Work by Contractor
FAR 52.236-1: Performance of work by the contractor is at
least 12%. See VAAR Clause 852.236-72 for failure or
refusal to meet the 12% performance of work.
Davis Bacon Labor Standards in regards to wage rates apply.
Conformance to the Davis Bacon Act is required. To add class
of laborers or mechanics not listed requires contractor to
submit proposal to the contracting officer for review and
approval. Non compliance will be referred to the Department
of Labor.
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Pre-Proposal Conference
Value Engineering: Contractors are encouraged to develop,
prepare, and submit VE change proposals voluntarily.
Contractor shall share any instant contract savings if VE
accepted. Submit separate from cost proposal.
VA Changes Clause: Please review carefully. VAAR Contract
Changes Clause 852.236-88 (Unique and Specific to VA )
Contractor Performance is monitored by the Resident
Engineer Staff
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Pre-Proposal Conference
Superintendence by the Contractor: Competent
superintendent who is satisfactory to the contracting officer
and has authority to act for the contractor.
All employees of general contractor or subcontractors SHALL
have the 10-hour OSHA certified Construction safety course
and /or other relevant competency training.
FAR 52.211-12 Liquidated Damages – Construction applies if
work is not completed within the time specified in contract.
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Pre-Proposal Conference
Employment Eligibility Verification under FAR 52.222-54
requires contractor to enroll and use E-Verify to verify
employment eligibility of employees and new hires.
Partnering is voluntary but highly encouraged. Cost will be
split between contractor and government. The goal is to build
professional work relationships geared toward successful
project completion by promoting mutual benefits.
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Project is envisioned to be certified LEED Silver or better
upon completion of construction.
Conventional Critical Path Method (CPM) will be used.
Contractor to submit Network Analysis System (NAS) schedule
within 45 calendar days after receipt of Notice to Proceed.
TRIRIGA – VA Construction Project Management Solution
(CPMS). Contractor to purchase license(s) and obtain access.
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QUESTIONS ?
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