The University of New South Wales :: Sydney :: Australia
ADT ProQuest Collaboration: a
case study
Mary Anne Kennan and Tony Cargnelutti
ADT Program, UNSW Library, Sydney
maryanne.kennan@unsw.edu.au and t.cargnelutti@unsw.edu.au
Helen Keyes and Paul Jensen
Griffith University Library, Brisbane
H.Keyes@griffith.edu.au and p.jensen@griffith.edu.au
Austin McLean
ProQuest Information and Learning
Austin.McLean@il.proquest.com
The University of New South Wales :: Sydney :: Australia
Summary:
•
•
•
•
•
Introduction
Retrospective conversion
Current theses
Philosophical and logistical issues
Griffith University – participating site
perspective
• Conclusions
…mandatory rules /
talmacs & cargnelutti
The University of New South Wales :: Sydney :: Australia
Introduction:
• ADT consortium of institutions managed on
behalf of CAUL by UNSW
•provides open access to Australian theses
since 1998
• PQIL publishing theses under UMI imprint since
1938
•DEST SII funding to explore possible new models
in the open access environment
…mandatory rules /
talmacs & cargnelutti
The University of New South Wales :: Sydney :: Australia
Retrospective conversion:
• Scanning and digitisation of retrospective
theses options:
•Sent to PQIL
•Outsourcing to commercial scanner
•Scanned in house
• Copyright:
•Permission to republish on web
•No one generic solution
•Third party copyright
•“Lost” authors (13%-46% contact success)
…mandatory rules /
talmacs & cargnelutti
The University of New South Wales :: Sydney :: Australia
Current theses, deposit form and
repository:
• Customised deposit form
• “Australianisation”
• Inability to load to ADT & PQIL simultaneously
• Repositories - http://ariic.library.unsw.edu.au/
• Metadata
• Preservation
• Beyond scope
• Other issues
• Copyright (PQIL, ADT staff submission, author
declarations)
…mandatory rules /
talmacs & cargnelutti
The University of New South Wales :: Sydney :: Australia
Philosophical & Logistical:
• Philosophical
• ADT – distributed, open access, few simple
core standards, maximum institutional
flexibility
• ProQuest – commercial environment using
proprietary standards, centralised control
• Logistical
• Copyright (PQIL, ADT staff submission,
author declarations)
• Communication and geography
• Multiple roles
…mandatory rules /
talmacs & cargnelutti
The University of New South Wales :: Sydney :: Australia
Summary:
•
•
•
•
•
Introduction
Retrospective conversion
Current theses
Philosophical and logistical issues
Griffith University – participating site
perspective
• Conclusions
…mandatory rules /
talmacs & cargnelutti
The University of New South Wales :: Sydney :: Australia
…mandatory rules /
talmacs & cargnelutti
ADT / ProQuest Collaboration :
A Case Study of Library &
Vendor Working Together
The Griffith Perspective
Helen Keyes
Division of Information Services
Griffith University
1. Introduction
Why Griffith became involved in the Project
• Investigate deposit processes and repository
management solutions
• Develop an understanding of issues involved in
digitisation of theses
• Increase visibility of Griffith’s research output
• Investigate potential relationship between ADT and
PQIL
2. Planning and investigations
Project plan
Objectives
• To retrospectively digitise theses
• To investigate copyright issues
• To test DC software
• To upload to ADT and trial repository
2. Planning and investigations (cont)
Preliminary testing – ADT and PQ/UMI applications
used for different ends
Scanning options – in-house (Library or D&D),
UniPrint, outsourcing, PQIL
Copyright issues – obtain authors’ permission,
protection of authors’ rights
Communication with authors – formulation of letter
and permission form, mail-out, responses
3. Scanning and digitisation
50 (+10) theses dispatched to PQIL
Turnaround time 6-8 weeks
Scanned files downloaded via FTP server at PQIL
4. Upload of theses
Staff training
Formulation of procedures for uploading to trial
repository
Testing of customised Digital Commons software
5. Conclusion
Challenges – quality control, communication,
preparation, changes
Outcomes – copyright investigation, digitising
processes, expanded repository, increased
exposure and profile
Implications for Griffith – plagiarism-detecting
software, revision of deposit processes, costs
The future
The University of New South Wales :: Sydney :: Australia
Conclusions:
• Valuable learning experience
• Cooperative pilots can work and may be a
precursor to future collaborative projects
• Communication strategies and logistics impt.
• Estimate time and then double it!!! 
…mandatory rules /
talmacs & cargnelutti
The University of New South Wales :: Sydney :: Australia
Thank you
Helen Keyes
Griffith University Library, Brisbane
H.Keyes@griffith.edu.au
Mary Anne Kennan
University of New South Wales Library, Sydney
maryanne.kennan@unsw.edu.au