NAIA Year-End Reports
Joseph Glover, Athletics Director – IU Southeast
Tony Bybee, Director of Information Technology
Matt Hanson, Director of Legislative Services
General Guidelines
 Only Athletics Directors can submit completed report.
 Reports can be filled out in any order and saved.
 Report will not submit if any information is missing.
 Deadline: September 1st
 Failure to submit = suspension from postseason.
Getting Started
Go to www.NAIAHelp.com and log in.
Menu: Manage Users
Add New Users
Required Information
 Certification of Compliance with Frequency of Play and Scheduling
Report
 NAIA Substance Abuse Certification of Compliance Report
 Institutional Financial Aid Report
 Varsity Roster for Institutional Teams
 Accounting of National Championship Expenses
Menu: End of Year Reporting
View/Edit Worksheets
Tab: Verify Info
Complete the costs of education questions.
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Tab: Financial Aid Worksheet
Select the sport from the list, and
complete the questions for each sport.
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Varsity Athletes
COP Policy, Article XII, Section B
 Include only varsity athletes. Aid for JV-only students does not count
against limits.
 Varsity =
 Any athlete who participates as a designated varsity participant
 Any contest included in W/L record
 Any contest that can be used for postseason qualification
 Any contest that can be counted towards varsity team’s scoring
 Varsity alternates allowed when
 Season-ending injury (or other comparable personal crisis)

occurs to varsity athlete
NOT due to ineligibility
Tab: Financial Aid Worksheet
Select the sport from the list, and
complete the questions for each sport.
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COP Policy, Article XII, Section C-D
Institutional Aid
 Countable Aid:
Any and all financial assistance to student-athletes that is funded,
managed/controlled or allocated by the institution, regardless of
category, title or original source
 Non-Countable Aid:
Any aid not funded, controlled, allocated in any significant way by the
institution
 Summer aid should be included in a student’s total aid award. Any
countable summer aid should be attached to the immediately
preceding academic year.
COP Policy, Article XII, Section C-D
Institutional Aid
Countable Aid
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Scholarships:
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Non-Countable Aid
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Athletic
Academic
Leadership/performance
outside scholarships
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administered by the institution
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Tuition waivers
Benefits
Room credits
Grants:
Pell
SEO
Federal or state
Federal/state benefits or
scholarships
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Loans not controlled by institutions
State-mandated tuition waivers
Institutionally funded tuition waivers
Meal credits
for employee dependents attending
Institutional loans
the institution of the employee
Work study
COP Policy, Article XII, Section E
Multi-Sport Athletes

Prorate aid equally to each varsity intercollegiate sport sponsored by NAIA/NCAA
Varsity sports sponsored by NAIA or NCAA
Archery
Field Hockey
Rowing (W)
Synch. Swimming (W)
Badminton (W)
Football
Rugby (W)
Team Handball (W)
Baseball
Golf
Skiing
Tennis
Basketball
Gymnastics
Soccer
Track & Field
Bowling (W)
Ice Hockey
Softball
Volleyball
Cross Country
Lacrosse
Squash (W)
Water Polo
Equestrian (W)
Rifle
Swim/Dive
Wrestling
Fencing
Tab: Financial Aid Worksheet
Select the sport from the list, and
complete the questions for each sport.
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Financial Aid Exemptions
COP Policy, Article XII, Section F
Entering freshmen only
1200 SAT / 27 ACT
OR
3.75 – 4.0 HS GPA
OR
top 10%+ of HS class rank
Full exemption
1050 SAT / 23 ACT
OR
3.50 – 3.74 HS GPA
OR
top 11%-25%+ of HS class rank
Half exemption
All other students
3.6+ cum. GPA
top 10%+ of class
3.30 – 3.59 cum. GPA
top 11% – 25% of class
OR
Full exemption
OR
Half exemption
COP Policy, Article XII, Section G
Financial Aid Limits
Maximum number of equivalent scholarships
Baseball
Basketball
12
Soccer
12
Div I: 11
Div II: 6
Softball
10
Cross Country
5
Swimming and
diving
8
Football
24
Tennis
5
Golf
5
Volleyball
8
Indoor/Outdoor
track and field
12
Wrestling
8
Tab: Rosters
Select sport, enter names or download from SIDHelp.
Must match totals from Financial Aid Worksheet tab.
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Menu: Frequency of Play
Select the appropriate answer for
violation/no violation of frequency of play.
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Menu: Substance Abuse
Indicate educational methods used.
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NAC Policy, Article XXI
Substance Abuse Program
 Philosophy statement and evaluation program for substance
abuse program:
 States the institution’s position and education program
 Requires active involvement from all student athletes
 Delineates how program’s effectiveness will be evaluated
 Philosophy statement and evaluation program for institution’s
expectations on each athlete’s standard of behavior
 Detail results of substance abuse program in Year-End Report
 Institutions will be ineligible for postseason until the Substance
Abuse Corticated of Compliance is completed and files with
National Office
Menu: Championship Expenses
Indicate expenses if you participated.
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Menu:
View/Edit Worksheets
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Tab: Print Reports
Select report to print.
Tab: Turn In
Red on list indicates incomplete reports.
All reports must be completed before it will accept.
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Tab: Turn In
All reports completed.
button appears.
COP Policy, Article XII, Section G
Violations of Financial Aid Policy
 1st time violator: Reprimand and the financial aid limit in the affected
sport will be reduced by the amount the institution was in violation
 2nd time violator: Probation and financial aid limit will be reduced 1.5
times
 3rd time violator: Suspension and financial aid limit will be reduced 2
times
Common Issues
 New personnel brought in over the summer who did not know that
they had to fill out a Year-End Report
 Athletics department and financial aid office weren’t communicating
 Errors in the report that the institution failed to correct before
submission
Examples:

No Yearly Cost of Education entered

Worksheet for one sport has not been filled out
 Failure to hit the “Turn Into NAIA” button
Please submit your feedback via the app!