Goodbye Snail Mail,
Hello Email
Presented by
Julie Rhea
Reference Librarian
Email: What is it?
Electronic MAIL
The transmission of text messages from
the sender to the recipient
Source: PC Magazine Encyclopedia http://www.pcmag.com/encyclopedia/
How does Email work?
A simplified explanation…
Sender
Recipient
1
Service
Provider
Internet
3
2
Service
Provider
Terms
Sender – the person sending the message
Recipient – the person receiving the message
Internet – a global network of networks
Service Provider – provides software and
server space to deliver and receive the message
Web-based – provides addresses to anyone for
free as long as you have access to the Internet.
Examples: Yahoo!, Gmail, Hotmail etc.
ISP (Internet Service Provider) – provides
internet service plus several addresses for a fee.
Examples: SBC Global and Comcast
Sign Up Demonstration
Sign up or Create Account
Sign Up Demonstration
Register
Sign Up Demonstration
Accessing Email
Type in the address or, if you don’t know the
address, search for “the name of your
service provider + mail” ie. yahoo mail
If you are signed on
If you need to sign in
Email
Basic Email Terms
New or Compose
Create an email message
Check Mail or Inbox
Lists the messages sent to you
Drafts
Message created but not sent
Sent
Lists the messages you sent
Search Mail
A way to find an old message
Basic Email Terms
Spam
Message that is not requested generally
for the purpose of advertising
**DO NOT OPEN THESE**
(unless you know the sender)
*Must Empty the Spam to erase completely*
Trash
Deletes a message
*Must Empty the Trash to erase completely*
Contacts
An address book
Folders
Organizes messages
Basic Email Terms
To open the message double click or, in
other words, press the mouse button twice in
rapid sucession
Basic Email Terms
Delete
Message is sent to Trash
Reply
Respond to a message
Forward
Sends a message received to another person
Basic Email Terms
Down/Up Arrows
Down Arrow takes you to the previous message
Up Arrow takes you to the next message
Spam
Allows you to mark a message as spam
Move
Allows you to place the message into a folder
Basic Email Terms
Print
Creates a paper replica of your message
Actions
Allows the user quick and easy access to
maneuver the message
Creating a Message
Click New, Reply or Forward to create a
message
Creating a Message
Email Address
username@domainname
ie.
reference@deerfieldlibrary.org
*Notice there are NO spaces*
To:
Must have an address
More than one address requires a comma or
semi-colon depending on your service provider
Creating a Message
Cc:
Carbon copy
BCc:
Blind Carbon copy
Subject:
A descriptive word or few with the gist of the message
Body:
The area in which the message is typed
Send:
Enables the message to go to the recipient
Attachments
Attach:
Allows for a file to be sent
File types
• Word processor
• Spreadsheets
• PDFs
• Audio files
• Image files (jpeg, gif, bmp etc)
Size Limits
Attachments being sent or received cannot
exceed the maximum limit offered by the
service provider
ie. Yahoo email = 10 MB, Gmail = 25 MB
Attachments
Attachments
Attachments
Attachments
Opening Attachments
Do NOT open or download any files from an
unknown sender
You may need to save the file to your computer
if it will not open from the message
Help Services – Yahoo!
Help Services - Gmail
Caution!
Watch for viruses
Do NOT open a message or links from an unknown
sender
Watch the address
ie. bankofamerica.scamcompany.com
Protect your Privacy!
ALWAYS log out or sign out of your email account
Remember the Service Provider has access to your
account
Do NOT send important information such as account or
social security #s through your account
Your bank will NEVER ask you to send private
information via email
BE ALERT
Thank you!
Contact Reference with any further
comments or questions!
Direct: 847.580.8933
Email: reference@deerfieldlibrary.org