Purchasing Directors’ Meeting
February 21, 2008
Purchasing Directors’ Meeting
February 21, 2008
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Agenda
Office Depot
Bureau A
Bureau B
MFMP
Florida Accessible Electronic and Information
Technology Rules
Reminder About Next Meeting Date
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Purchasing Directors’ Meeting
February 21, 2008
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•
•
•
•
•
•
Agenda
Office Depot
Bureau A
Bureau B
MFMP
Florida Accessible Electronic and Information
Technology Rules
Reminder About Next Meeting Date
3
Office Depot
Andrew Magazine & Allen Shiflett
Account Managers
Office Depot
BSD Tallahassee Division
Gil McCoy
CEO
Magnetic Imaging Supplies
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Magnetic Imaging Supplies
“High Quality Imaging Solutions
at a Reasonable Cost ”
Rev. 1.3
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About MIS
Manufacturer and distributor of remanufactured, compatible printing
supplies
High quality products carry a 100% satisfaction guarantee,
manufactured in our ISO 9001: 2000 certified factory
Established in 1994, with a 25,000 square foot plant in Miami, FL and
a Distribution Centre in Chicago, IL
Offers MIS branded and private label branded products to meet
customer needs
Broad product line including black, color and MICR toner cartridges
Diverse customer base supplied through our key partners
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ISO 9001:2000 Certified Plant
Magnetic employees are residents who are hired from local communities
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ISO Certifying Stipulations
Certified September 2002.
ISO 9001:2000 stipulates that “quality” be
quantified, qualified and documented.
ISO 9001:2000 demands that the quality system
not be theoretical, but prove itself in daily
operations.
Each cartridge has been remanufactured and
assembled according to the most stringent ISO and
OEM quality-control standards to ensure
performance that meets or exceeds the original
OEM standards.
COMPETITIVE ADVANTAGE
( We are one of the few Minority Manufacturing Companies to be ISO certified )
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Research & Development
MIS partners with leading aftermarket component suppliers to
ensure delivery of products to meet new printer demands
MIS actively participates in seminars, trade shows and industry
organizations to obtain the latest technology updates
MIS capitalizes on its relationship with it’s suppliers: Static Control
and Future Graphics for technical and manufacturing support in
research and development
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Quality Control
No Drill and Fill
MIS uses quality aftermarket
products
On-Site Engineering Staff
On-site Climate Controlled
Quality Control Laboratory
Designated printers for each
model of remanufactured
cartridges
18 point Remanufacturing
process
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MIS Remanufacturing Process
All Critical Components are replaced in each cartridge
Empty cartridge is inspected.
Only certified virgin cores are
accepted. 80% of new
components are to be installed.
Raw Material components are
inspected and tested before
being released to production.
Cartridge is disassembled and
sorted into waste bin and toner
hopper.
New wiper blade is installed in
waste bin.
New Primary charge roller is
installed to ensure optimum
print quality.
New OPC Drum is installed to
ensure optimum print quality
and yield.
New Magnetic roller is installed.
New Doctor Blade is installed.
Small components - including
gears and bushings - are
cleaned, inspected and
replaced.
Toner hopper is filled with
premier graphics toner to OEM
specifications from a calibrated
toner machine.
Each section of the cartridge is
inspected and the surface is
prepared for the sealing
process.
Sealing process ensures a leak
proof cartridge. Gold seal is
applied.
The waste bin and toner hopper
are assembled . Printer chip is
installed (if needed).
Each cartridge is post tested
and life tested at 5% coverage
to check optimum page yield,
density and quality.
QC approved cartridge is sent
to Packaging Dept. for final
cleaning. New cartridge label
and MIS bar code are applied.
Cartridge is inserted in
aluminum foil bag, sealed and
foam packaged in a cartridge
carton. It is then placed in
shipping carton for delivery.
Toner waste bin is cleaned,
inspected and disassembled.
Toner hopper is cleaned and
disassembled.
All MIS cartridges are engineered
and manufactured to be 100%
compatible to OEM machines
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Warranty
All MIS products are fully warranted
MIS automatically ships a
replacement cartridge to you, when
you report a defective cartridge to
MIS Customer Service
MIS also warrants that under normal
use, its cartridges will not cause
damage or abnormal wear to any
printer that is properly maintained in
good working order
Live Toll Free Customer Service and
Technical Support
Customer Education Seminars
WE STAND BEHIND OUR PRODUCTS
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Product Offering
Remanufactured
compatible black and
color Laser Toner
Cartridges
Compatible MICR Toner
Cartridges
Leading brands such as
HP, Lexmark, Xerox,
IBM, Brother, Dell and
more
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Key Relationships
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2004 Office Depot Partner
2002 Corporate Express Partner
1995 Staples Partner
Strong relationships with Value
Added Resellers
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Partial Customer List
Coca Cola
American Express
AT&T Cingular
Verizon Communications
Aetna Insurance
Life Source Services
Prudential Insurance
Canon USA
City of Chicago
Chicago City Colleges
Harris Bank
State of Florida
Seaway Bank
Northern Trust
Hartford Insurance
University of Indiana
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Why MIS
Quality
Value
Customer
Satisfactio
n
ISO 9001:2000 certified
Low failure rates
High quality & consistent output
throughout the life of the cartridge
Service
Cost savings over OEM
Page Yield equal to or better than
OEM
Eliminate environmental waste and
save money through recycling.
Achieve your diversity goals &
increase community involvement with
the purchase of MIS products.
Technical Assistance
Toll free customer support
Customer Education Seminars
High Availability through our
nationwide distribution network
Broad Product Line
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“We are in the business of
exceeding our customer’s
expectations”
Gil McCoy
CEO
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Certifications
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Purchasing Directors’ Meeting
February 21, 2008
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•
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•
•
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•
Agenda
Office Depot
Bureau A
Bureau B (Include CITS contract visibility issue,
include update on gift card question)
MFMP
Florida Accessible Electronic and Information
Technology Rules
Reminder About Next Meeting Date
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Bureau A Contract Updates
• New Contracts:
– Boat Motors (effective 2/12/08)
– Motor Vehicles (effective 2/15/08)
• Contract Renewals in Process:
– SUVs
– Medium & Heavy Trucks
• Solicitations in Development:
– Ammunition
– Recycling of End of Life Electronics
• SPAs:
– New: Appliances
– Researching: Environmental Clean-up Services
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Bureau A Activity Updates
• Fuel Card
– Conversion of DOT fueling sites
– DFS audits
• Office Furniture Protest Update
– Revision will add 11 new contractors
• Changes in Team 7:
– Gary McGee has moved to Bureau B, Team 5
– Charles Day has moved into the Team 7 Analyst position
• Changes in Team 3:
– Purchasing Specialist position open
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Purchasing Directors’ Meeting
February 21, 2008
•
•
•
•
•
•
•
Agenda
Office Depot
Bureau A
Bureau B
MFMP
Florida Accessible Electronic and Information
Technology Rules
Reminder About Next Meeting Date
22
Bureau B – Contract Updates
• New state term contracts:
– PC’s, Laptops and Monitors
• Contract renewals/extensions:
– PBX and Key Systems – extended for services only
– Library Materials “open season” in March
• State term contract solicitations in progress:
– Equipment Maintenance Management Service – on
schedule to start by current contract end date of 3/14
– Specialty Paper Products: May rebid the entire paper
contract due to paper industry price increases
• SPAs:
– Air Taxi Services underway
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Bureau B – Activity Updates
• Solicitations in development:
– Telephony Contract (VoIP, PBX Hybrid and legacy
Maintenance) Launch by March 1st
– Servers, Mainframes and Network Infrastructure
– Travel Management Services
– P-Card Contract (DFS Reviewing)
– Equipment Leasing (DFS input)
– Quick Copy Services (SPA TO STC)
– Staff Aug./IT Consulting Services
• CITS Managed Contracts: Website T’s and C’s
• Gift Card Solicitation (DFS reviewing legal/HR issues)
• Demonstration of MeadWestVaco Punchout Website
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Purchasing Directors’ Meeting
February 21, 2008
•
•
•
•
•
•
•
Agenda
Office Depot
Bureau A
Bureau B
MFMP
Florida Accessible Electronic and Information
Technology Rules
Reminder About Next Meeting Date
25
SPURS Sunset / Help Desk Transition
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Sunset activities continue, including onboarding of FSDB and DOAH
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The Help Desk transition is complete!
– Calls previously handled by the SPURS Help Desk are now routed via the
MFMP Customer Service Desk:
• Phone: 866-352-3776
Fax: 850-414-8192
Email: BuyerHelp@MyFloridaMarketPlace.com
– The team is taking steps to ensure there is clear messaging going forward
on vendors that are candidates for being registered in SPURS (as opposed
to MFMP)
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The team asks for any agency questions or perceived concerns about the
sunsetting process be raised to the MFMP team sooner rather than later
– Please e-mail MyFloridaMarketPlace@myflorida.com with comments
– An MFMP team member will follow up with you to understand your
concerns
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DFS Update
• CFO Memorandum NO. 01 (2007-2008) was published in
November, 2007
• Clarification regarding MFMP transactions:
– Contract summary documents are not needed for MFMP
transactions.
– MFMP transactions that meet the thresholds defined in the CFO
memo do not require ‘printouts’ to be sent to DFS. Instead, the
Direct Order numbers can simply be e-mailed to DFS for review.
– For MFMP transactions that are anticipated to meet the thresholds
defined in the CFO memo, DFS will review a PR (prior to it
becoming a DO) and provide feedback to the agency prior to
contract execution.
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DFS Update (contd.)
• Newly created MFMP/DFS work group:
– Group consists of MFMP team members, FLAIR staff,
and DFS Accounting & Auditing staff members
– Team will meet monthly
• Currently discussing:
– CFO received date for MFMP payments
– SPURS sunset
– Central FLAIR failures
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Agency Benchmarking Activity (ABA) Update
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The first ‘comparative’ distribution of the ABA is scheduled for this week.
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The MFMP team will be discussing the Executive Summary at the Purchasing
Director’s meeting on Thursday, February 21.
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Following the meeting, all agencies will receive their individual worksheets as
well as an overall executive summary.
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The executive summary includes agency assessments regarding the
following:
– Requisition to PO Cycle Time
– Contract Spend Percentage
– Invoice to Check Cycle Time
– Prompt Payment Compliance
– MFMP Utilization
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Change Review Board (CRB) Update
• There was a CRB meeting January 31st
– The group completed an administrative review and clean-up of the
current Change Request list
– Additional buyer change requests were prioritized and will be
estimated for review by CRB members at the next CRB March 19th
– Change requests currently being considered and estimated include:
• CR 26 (Mass Edit of IRs)
• CR 296849 (Add accounting detail to Analysis)
• CR 37 (Mass edit for Purchasing Code and Procurement fields)
• CR 259112 (IR accounting validation)
• CR 36 (Make encumbrance number the PO number)
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State Purchasing / Vendor Initiatives
eInvoicing activities: There is an updated list of current eInvoicing vendors posted to the MFMP
Toolkit (Click on the ‘eInvoicing’ link on the MFMP Toolkit front page)
Supplier Name
Office Depot
Grainger Industrial Supply
VF Imagewear, Inc
Lewis Digital, Inc.
Colamco, Inc
American Business Systems Inc
Hayes E-Government Resources,
Marpan Supply Company, Inc.
msc industrial supply
Gulf Ice Systems, Inc.
Ronco Communications , Inc.
Computer Tutors USA
Bay Systems, Inc.
Leitz & Reed Office Products, Inc.
TYBRIN Corporation
B&H Foto & Electronics Corp. d/b/a B&H Photo Video
Clara Starks Graham & Associat
BMC Software Distribution Inc.
KC Integrated Systems, Inc.
Stanbio Laboratory
CompUSA Stores L.P.
International Center for Leadership Development
Stew Leonard III Children's Charities
Telehar Corporation
URS Corporation Southern
Connie Liles Auto Parts, Inc.
Jani-King of Florida, Inc.
Baker & Taylor, Inc.
State Term Contract/State
Purchasing Agreement Contract #
Office & Classroom Supplies
Tools, Hand Held, and Hand Held
Power Tools, MRO Materials
Uniforms
IT Hardware
Laser & Inkjet Printer Cartridges
Mail Processing Equipment
IT Consulting Services
MRO Materials
Tools, Hand Held, and Hand Held
Power Tools
Ice Making Machines
N/A
IT Consulting Services
IT Consulting Services
Office Products and Desk Top
Consumables
Consulting Services - IT (Tybrin Corp.)
N/A
N/A
BMC Software Distribution, Inc.
N/A
N/A
Computer Software Training
N/A
N/A
N/A
N/A
N/A
N/A
Library Material
State Term Contract/State Purchasing
Agreement Contract Name
618-001-07-ACS
445-001-07-1, 450-000-04-1
200-050-05-1
250-000-03-1
250-450-03-1
600-760-00-1
973-561-06-1
450-000-04-1
445-001-07-1
740-650-04-1
N/A
973-561-06-1
973-561-04-2
618-001-00-1
973-515-03-1
N/A
N/A
252-004-07-ACS
N/A
N/A
973-890-05-1
N/A
N/A
N/A
N/A
N/A
N/A
715-001-01-1
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State Purchasing / Vendor Initiatives
• eInvoicing activities (cont):
– The team met with 8 vendors in January / February
timeframe to discuss enablement activities
– In process of reaching out to additional targeted vendors
(based on volume and interest received from Vendor Survey
responses)
• Punchout activities
– Continue to work with MeadWestvaco
– Working with Superior Uniform Group and Verizon to launch
their sites
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Purchasing Directors’ Meeting
February 21, 2008
•
•
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Agenda
Office Depot
Bureau A
Bureau B MFMP
Florida Accessible Electronic and Information
Technology Rules
Reminder About Next Meeting Date
33
Florida Accessible Electronic and Information
Technology Rules
• Rule chapter 60-8 establishes rules for the
development, procurement, maintenance and
use of electronic information technology
• Rule 60-8.001 defines terms
• Rule 60-8.002 sets the technical standards
• Rule 60-8.003 provides guidance for IT
procurements
• Rule 60-8.004 provides guidance for IT
development
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Florida Accessible Electronic and Information
Technology Rules
Per Rule 60-8.003(1), state agencies shall:
– Procure products which comply with the
accessibility standards of Rule 60-8.002 when
available.
– When only partially compliant products are
available, procure the product that best meets
the accessibility standards.
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Florida Accessible Electronic and Information
Technology Rules
“Compliance” means:
– Compliance with 60-8.002 standards
– Ensuring that individuals with disabilities have
comparable access to and use of information
– Unless an undue burden would be imposed on
the agency
“Undue burden” (See, s. 282.602(5), F.S.)
– Means significant difficulty or expense.
– Must consider all agency resources that are
available to the program or component for which
the product is being developed, procured,
maintained, or used.
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Florida Accessible Electronic and Information
Technology Rules
Agencies must include language in solicitations:
Accessible Electronic Information
Technology. Vendors submitting responses
to this solicitation must provide electronic and
information technology resources in complete
compliance with the accessibility standards
provided in Rule 60-8.002, F.A.C. These
standards establish a minimum level of
accessibility.
See, Rule 60-8.003(2)
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Florida Accessible Electronic and Information
Technology Rules
• “Compliance” means unless there is an
undue burden.
• If a there is an undue burden, the agency
shall explain specifically why, and to what
extent, compliance with each provision of
282.601-606, F.S. and rule chapter 60-8
creates an undue burden.
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Florida Accessible Electronic and Information
Technology Rules
• Nothing in rule chapter 60-8 shall be
construed to require a fundamental alteration
in the nature of a product or its components.
See, Rule 60-8.002(4).
• Products located in spaces frequented only
by service personnel for maintenance, repair,
or occasional monitoring of equipment are not
required to comply with chapter 60-8.
See, Rule 60-8.002(5).
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Purchasing Directors’ Meeting
February 21, 2008
•
•
•
•
•
•
•
Agenda
Office Depot
Bureau A
Bureau B
MFMP
Florida Accessible Electronic and Information
Technology Rules
Reminder About Next Meeting Date
40
Purchasing Directors’ Meeting
February 21, 2008
Next Meeting
March 20, 2008
2:00 – 4:00 p.m.
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