Academic Program Assessment Form
Assessment Cycle: 2011-2012
Program: GOAL 4
Department Chair/Program Director:
College: Earl K. Long Library
Dean: Sharon Mader
Goal
Goal 4
Recruit and retain quality library faculty and staff who
will establish and maintain a reputation for library
excellence.
Measurable Objective
Objective 4.1: Review and redefine roles of current
library faculty to best utilize their talents and skills in the
new learning environment of the library, and to position
the library effectively to hire additional faculty when able to
do so.
Strategies:
4.1.1 Continue to review job descriptions
for faculty positions.
4.1.2 Redefine vacant faculty positions
knowing that not all vacant faculty
lines can be filled
4.1.3 Fill authorized positions.
Assessment Tool(s)
What was your population and
what was your population size?
What was your sample size?
What was your sampling
method? (e.g. random sample,
convenience sample)
Actual Results Obtained
(Observed findings: was the
objective achieved?)
Strategies to Meet This Objective
Record of job searches and results
Vacant position spreadsheet updates
13 faculty
13 faculty
n/a
The objective was partially achieved.
We were given permission to fill 3 vacant positions.
These positions were: Acquisitions Librarian, Digital
Initiatives Librarian, and Instruction Librarian.
The job descriptions for these positions were reviewed by
the Management Team and revised as appropriate. All
three positions were filled by February, 2012. In addition,
several other job descriptions were revised to address
administrative and responsibility changes at the
department level, specifically in the Louisiana and Special
Collections Department.
(Tentative, still under discussion.)With two additional
in [NEXT FY]**
retirements and not much likelihood of receiving
permission to fill these positions, the library will need to
review how it will provide needed services. Meetings will
be held to establish priorities and how to accomplish these
in the short term until additional faculty can again be hired.
Goal
Measurable Objective
Goal 4.
Objective 4.2: Review and redefine roles of current
library staff to best utilize their talents and skills in the new
learning environment of the library, and to position the
library effectively to hire staff when able to do so.
Strategies:
4.2.1
4.2.2
Assessment Tool(s)
Continue to review job descriptions
for staff positions.
Redefine vacant staff positions
knowing that not all vacant staff
lines can be filled.
Record of job searches and results
Vacant position spreadsheet updates
What was your population and
what was your population
size?
What was your sample size?
What was your sampling
method? (e.g. random sample,
convenience sample)
Actual Results Obtained
(Observed findings: was the
objective achieved?)
Library Staff (Classified and Non-Classified)
Strategies to Meet This
Objective in [NEXT FY]**
(Tentative, still under discussion.)Due to the change from
the LSU System to the University of Louisiana System we
will be required to review all staff positions which might
necessitate changes to job titles and responsibilities.
18 staff
18 staff
n/a
The objective was partially achieved.
Due to a number of staff leaving the library, it was
necessary to revise and re-assign certain responsibilities.
In particular, two staff left the Louisiana and Special
Collections Department and their duties have been reassigned to others in the department. Similar action was
undertaken in the Services Department for the same
reason.
Goal
Goal 4
Measurable Objective
Objective 4.3: Retain quality library faculty and staff.
Strategies:
4.3.1 Provide at least a minimum level of
professional development funds that
can be used to attend workshops and
conferences.
4.3.2 Offer in-house development
opportunities.
4.3.3 Encourage faculty and staff to attend
free training and professional
development sessions on campus, in
the region, or online.
4.3.4 Provide informal opportunities for
social engagement and enjoyment.
4.3.5 Find ways to improve the physical
work space especially with the two
ongoing library construction projects
displacing library faculty and staff for
long periods of time.
Assessment Tool(s)
What was your population and
what was your population
size?
What was your sample size?
What was your sampling
method? (e.g. random sample,
convenience sample)
Actual Results Obtained
(Observed findings: was the
objective achieved?)
Annual travel fund allocations
Meetings, workshops & training sessions attended
Record of informal events
31 faculty and staff
31 faculty and staff
n/a
The objective was achieved in part. We lost three more
staff members that we could not replace. However, we
did provide in-house and external professional
development and training opportunities for the remaining
faculty and staff. One or more persons attended or
participated in the activities listed below:
 Since there were no travel funds in the operating
budget, Friends of the Library Foundation funds



were used to support professional development
travel and registration.
Library paid registration fees of $30 for the annual
LOUIS Users Conference (LUC) in October 2011
for those who attended, plus mileage for those
who carpooled.
Conferences, meetings, workshops
attended/participated in:
1. IFLA Conference, San Juan, Puerto Rico,
August 13-18, 2011
2. LOUIS Users Conference (LUC), Baton
Rouge, October 13-14, 2011
3. Federal Depository Library Conference,
Arlington, VA, October 16-19, 2011
4. Louisiana Book Festival, Baton Rouge,
October 29, 2011
5. American Library Association Midwinter
Conference, Dallas, TX, January 20-23,
2012
6. Disaster training, The Historic New Orleans
Collection, February 1-2, 2012
7. Disaster preparedness training, State
Library, February 29-March 1, 2012
8. Louisiana Library Association Annual
Conference, Lafayette, LA, March 21-23,
2012
9. Louisiana Historical Association Meeting,
New Orleans, March 1-3, 2012
10. Academic Summit, Lake Charles, April 20,
2012
11. American Library Association Annual
Conference, Anaheim, CA, June 21-25,
2012
12. International Conference on Media and
Information Literacy for Knowledge
Societies, Moscow, Russian Federation,
June 24-28, 2012
13. LOUIS Symphony Sharing Sessions,
Nicholls State University, June 30, 2012
Library and university in-house training sessions
attended:
1. Introduction to Windows 7, July 7, 2011;
repeated August 1, 2011
2. nVision training (refresher; SC Room
2062/the PeopleSoft Lab, January 26, 2012
3. Sirsi eLibrary & WorkFlows overview for
new librarians, February 6, 2012
4. Tech training for new librarians, February 7,
2012
5. SharePoint training for new librarians,


February 7, 2012
6. PeopleSoft Reports/Queries, SC 2062/the
PeopleSoft Lab, February 27, 2012
7. Ref Desk Tools, March 14, 2012
8. Faculty Media Training, AD 191, March 22,
2012
9. Archon Workshop, June 13, 2012
Vendor training in-house:
1. Gale Virtual Reference Library Web
Conference, July 6, 2011
2. Gale Admin Tool Web Conference, July 20,
2011
3. Ebsco EDS webinar: Overview of Discovery
Service for LOUIS, September 21, 2011
4. EBSCOhost Integrated Search: Overview,
November 29, 2011
5. Webinar on the new features of the KIC
scanner, January 6, 2012
6. Congressional Legislation @ Your
Fingertips, February 22, 2012
7. LOUIS Acquisitions functions overview in
SIRSI for EKL staff, March 30, 2012
8. OCLC CONTENTdm Training Webinar 1,
April 2, 2012
9. OCLC CONTENTdm Training Webinar 2,
April 4, 2012
10. OCLC CONTENTdm Training Webinar 3,
April 9, 2012
11. LOUIS CONTENTdm Overview for EKL
staff, April 16, 2012
12. Web of Knowledge - New Features, May 8,
2012
13. Web of Science 1: General Search and
Basic Navigation (24 May VOIP), May 24,
2012
14. Tracking Federal Regulations in GPO's
Federal Digital System, June 21, 2012
15. Tracking Legislation in GPO's Federal
Digital System (FDsys), June 28, 2012)
Other webinars/online sessions participated in:
1. The Future of Library Technology: How
Trends in Scholarly Communication and
Technology are Impacting Academic
Libraries, July 7, 2011
2. ALA Annual Tech Wrap-up, July 8, 2011
3. RDA Toolkit Checkpoint Webinar - Where
We are and Where We're Heading, July 12,
2011
4. NN/LM SCR's monthly FREE web
conference, SCR CONNECTions, July 20,
2011
5. EBSCOhost Integrated Search Webinar,
July 22, 2011
6. Mendeley for Librarians Webinar, July 26,
2011
7. Webcast of the Exchanges 2.0 Meetup in
New York City, July 27, 2011
8. ALCTS Webinar: Aiming for a Robust
Metadata Infrastructure for the Future,
August 1, 2011
9. Free Webinar: Evaluate and Improve Your
Online Educational Programs - Part Two
MLA Online Clinic, August 2, 2011
10. ALCTS e-forum: Looking Ahead: Research
Topics in Acquisitions & Collection
Development, August 16-17, 2011
11. Finding Hidden Gems Webinar (Part 1) in
Statistical Insight: a look at university,
association, business, & state (and more!)
statistics, August 19, 2011
12. ALCTS e-forum: Current Issues in In-Kind
Materials Donations, September 21-22,
2011
13. Open (Access Week) Idea Swap Webinar,
October 3, 2011
14. ALCTS e-forum: The Future of the Big
Deal, October 18-19, 2011
15. Open Access Seminar, October 24, 2011
16. ACRL webinar on new standards for
libraries, November 9, 2011
17. Serving Campus Needs Through the IR:
CommonKnowledge and the College of
Health Professions at Pacific University
Webinar, November 10, 2011
18. ALCTS e-forum: Managing Electronic
Theses and Dissertations, November 1516, 2011
19. Readex Webinar: Newspaper Archives for
Academic Research and Teaching,
November 16, 2011
20. Exploring the Book Citation Index,
November 29, 2011
21. Marketing Your IR to Create and Renew
Buy-in from Administrators and Faculty
Webinar, December 8, 2011
22. ABC's of developing an Institutional
Repository program on campus Webinars
(December 9 & 11, January 17, 2012,
February 7-8, 2012
23. LandScan Global 2010 Webinar - More
Robust Data; More Convenient Access
Options, December 13, 2011
24. ALCTS e-forum: Telecommuting in
Libraries: Benefits and Challenges,
December 14-15, 2011
25. ALCTS e-forum: The Incredible Shrinking
Cataloging Department: How to Do More
with Less, January 11-12, 2012
26. Booklist Webinar—New Year, New
Reference, January 17, 2012
27. bepress IR webinar: Content, January 17,
2012
28. Disaster training webinar, January 19 & 26,
2012
29. Literati: General Meeting for LOUIS
Webinar, January 24, 2012
30. ICS Tutorial, January 25, 2012
31. Guide to Reference Essentials Webinar,
January 30, 2012
32. ALA Midwinter Tech Roundup Webinar,
January 30, 2012
33. Seeking Synchronicity (re Virtual
Reference) (Online Web Seminar), January
31, 2012
34. Turnitin webinar on information literacy,
February 2, 2012
35. bepress IR webinar: Implementation &
Development, February 7, 2012
36. ALCTS e-forum: Advocacy: What Does It
Mean for Technical Services?, February 89, 2012
37. Open Access Journal Publishing at USF:
How We Do It, Why We Do It Webinar,
February 9, 2012
38. Using Literati in the Library Webinar,
February 9, 2012
39. LYRASIS 2nd Friday Series Webinar: RDA
in a Nutshell, February 10, 2012
40. Research Libraries and Fair Use: The New
Best Practices and Next Steps--Introduction
to the Code Webinar, February 14, 2012
41. Research Libraries and Fair Use: The New
Best Practices and Next Steps--What's
Next for Libraries? Webinar, February 14,
2012
42. The Repository Today: A Necessary
Campus Investment? Webinar, February
16, 2012
43. ALCTS e-forum: Transforming Collections,
February 22-23, 2012
44. NHPRC Digitizing Historical Records
Webinar, February 23, 2012
45. The Legislative Process and You: How it
Works and How to Make a Difference
Webinar, February 27, 2012
46. Navigating the World of Copyright and
Permissions Webinar, Part I: Authors’
Rights Initiatives, March 8, 2012
47. bepress webinar - Author's rights, March 8,
2012
48. Digital Preservation: Audio and Video
Formats webinar, March 20, 2012
49. RDA Toolkit Essentials Webinar, March 21,
2012
50. New Directions: Library Publishing
Webinar, March 21, 2012
51. ALCTS e-forum: Data Access and
Management: the Library’s Role, March 2627, 2012
52. OCLC Connexion Enhancements Webinar,
April 12, 2012
53. DC Webinar - Navigating the World of
Copyright and Permissions, Part II: RightsChecking Workflows, April 12, 2012
54. ALCTS e-forum: BISAC and Beyond:
Making Word-Based Classification Your
Own, April 17-18, 2012
55. Publishing with Digital Commons Webinar,
April 18, 2012
56. Virtual Reference Series with Partners Virtual Reference in Tough Times Webinar,
April 24, 2012
57. The Ins and Outs of Windows 8 – What IT
Pros Need to Know and Why Webinar, April
24, 2012
58. Preserving Your Personal Digital
Photographs Webinar, April 26, 2012
59. Public Documents MAsterfile Webinar, May
1, 2012
60. Summon the Future w/ Dr. Mike Eisenberg,
May 3, 2012
61. Introducing Koha 3.8: A demo Webinar,
May 10, 2012
62. Information Literacy in a Google &
Wikipedia Age Webinar, May 15, 2012
63. ALCTS e-forum: Discovery Tool
Implementation and Selection, May 15-16,
2012
64. Journal Make-Over: Practical Steps to
Better Journals Webinar, May 16, 2012
65. Best Practices in Virtual Reference: Finding
Your Virtual Reference Users Online, May
17, 2012
66. Continuing Education - Accidental

Strategies to Meet This
Objective in [NEXT FY]**
Government Information Librarian, June 4,
2012
67. Archive-It Informational Webinar, June 5,
2012
68. Kuali OLE Overview: Collaborative Open
Source Library Management Webinar, June
8, 2012
69. Perspectives on Leadership Webinar, June
12, 2012
70. Indexing Repository Content in Google
Scholar Webinar, June 19, 2012
71. Webinar: Oral History in the Digital Age,
June 28, 2012
72. 2012 ALA Annual Tech Wrap-Up, June 29,
2012
Informal social events for all faculty and staff:
1. Farewell parties for 3 departing staff, June
29, 2011, April 11, 2012, May 17, 2012
2. ALA Sharing Session, July 20, 2011
3. Research & Technology Support
Department Ice Cream Social, August 17,
2011
4. Retirement Party for Associate Dean,
November 20, 2011
5. Christmas Tree Trimming Party, December
6, 2011
6. EKL Holiday Party, December 19, 2011
7. Welcome Party for 3 New Librarians,
February 2, 2012
8. Friends of the Library Student Assistant
Award 2011-2012, April 30, 2012
9. Brown Bag Research Get-Together, May
30, 2012
10. Monthly Birthday Treats, starting June 2012