Answer questions about the program
Admit students to the program and provide list of admits to counties and schools
Submit GT approval for Accel
Register students for program
Provide orientation session and materials
Assist schools with technology
Provide instruction for course
Issue GT transcripts and grades
Maintain GT website (admission.gatech.edu, then “Programs for High
Schoolers ”)

Answer questions about the program
Market program to students and families
Assist students with application process (transcript)
Maintain technology at site
Notify GT of any staff changes (counselor, facilitator, etc.)
Monitor student attendance
Proctor exams and submit assignments to GT
Approve Accel applications
Issue GT grades on high school transcript

Complete application process properly (online application with uploaded transcript, SAT/ACT score, and AP score)
Complete Intent to Enroll Form
Complete Accel application
Attend summer orientation session
Check and respond to e-mails
Notify GT of schedule changes
Purchase textbook for course
Pay remaining balance each term
Provide GT transcript to high school
Meet deadlines

Help plan Prospective Student Meeting and determine sites
Notify GT of DCP sites/schools
Send out communication provided by GT to school sites
Update contacts for schools yearly
Assist/intervene with student cases when needed
Attend annual coordinator meeting
Your Thoughts?

Acceptance Packet
E-mails to address on application
CRM
BuzzPort
DCP Swiki dlpe-calc.gatech.edu
Also includes video conferencing information for facilitators

Admission Processes are separate
Require separate application and fee
How competitive are DCP students in the freshman admission process?
263 of the current 281 Distance Calculus seniors applied for freshman admission
For the Early Action round, 254 (all who applied) were admitted
2013 Freshman Class is most competitive in GT history

2012-13 2011-12 2010-11 2009-10 2008-09
Applied 502
Admitted
(+18%)
330
427
(+27%)
315
336
(+14%)
250
296
(+28%)
256
232
Percent increase over previous year is in parenthesis
210
Enrolled 322 304 242 254 205
Goal Class Size 320** 300* 250 250
*2011-12 School year: 5 th TA added to course
200
**2012-13 School year: One-Off section added to course

Minimum Requirements:
3.5
overall GPA (GT recalculated scale)
3.5 math GPA (GT recalculated scale)
600+ on the SAT math section
4+ on AP Calculus AB exam or
3+ on AP Calculus BC exam
Admitted Averages for Fall
2012 Class:
GPA: 4.1
(Overall and Math-only)
SAT: 2192
92% took AP Calculus BC exam.
Average Score: 4.9
AB Average Score : 5

May 15: Application Opens
$65 fee or fee waiver
Need to upload a copy of transcript
June 15: Application Deadline
Counselors no longer need to send transcripts
July 15: Test Score Deadline
AP/SAT/ACT
Students need to request these scores be sent to GT when they register for the exams
July 19: Decision Notification
Through BuzzPort
Admitted students will receive a packet in the mail
August 2: Intent to Enroll Form
Deadline

High Schools are not responsible for sending official transcripts
With an evergrowing applicant pool, it’s become increasingly difficult to get transcripts for each student from the high schools
Students will upload an electronic transcript to their application
If students do not have an electronic transcript, they can scan the transcript and attach it
Do you foresee problems with your students having copies of their transcript before June 15?

May – June
Application submitted to our office & reviewed for
GPA, residency status
Check for missing materials & update students
July
AP, SAT, and ACT scores due
Admission decisions made and posted to
BuzzPort
August
Intent to Enroll Form Due
On-campus Orientation
Wait list offers made through Friday, August 9
Payment Due by 1 st of classes day

Starting Fall 2012, Accel only covers tuition (not fees or books)
2012-13 Costs:
$107 + books for Accel recipients
$1,135 + books for non-Accel recipients
2013-14 Costs:
Tuition and fees will be set over the summer (typically June)
Accel can still be adjusted- have to wait to see the amount it will cover

Process
Student submits online application
HS counselor approves
GT Admission approves
Financial Aid approves and awards funding to student account
Student can see total remaining cost for semester on account
Deadlines
Fall
Students: submit by August 2
Counselors: submit by August 9
Payment for semester due August 19 at 4pm
Spring
Students: submit by November 22
Counselors: submit by December 6
Payment for semester due January 6 at 4pm (tentative)

Common Issues: Students
Social Security Number
Selective Service Registration
(men 18+)
Next year : Lawful Presence
Verification for all students who turn
18 during the term in which they are receiving funding
Required to submit document and an affidavit
More information to come from
GSFC
Would impact nearly 200 students this year
Common Issues: Counselors
Wrong Course Number
Wrong Term

MWF Sessions
• 2-way interactive audio, video, and desktop – commonly known as video conferencing
• Live web-cast via the public Internet -
Interaction from the student(s) to the instructor is limited to the Q&A feature found in the browser – type questions in on the keyboard

Typical Streamed/Downloaded File View

Tuesday & Thursday Sessions
1. 2-way interactive audio, video, and desktop
2. Live web-cast via the public Internet
3. Experimental recitation section - limited

Typical Downloaded File View
Closed captioned
May be downloaded as Pod-cast

Importance of Facilitators:
Day-to-day coordinators of the program
“Face” of the program (extension of GT)
Classroom Managers
Maintain integrity of the program
Working with Facilitators:
How does your county select facilitators? When?
What type of training is provided?
Are there any benefits/incentives offered to the facilitators for their service?

Current Process (including Spring 2013)
Students are responsible for using online ordering system to request a transcript be sent to their high school counselor
Students have the option of sending an electronic ($8) or paper ($7) transcript
Transcripts are sent at end of term to contact listed by student
Common Problems
Students order transcripts to be sent immediately instead of waiting until the end of the term
Students don’t order transcripts
Students list inaccurate contact information
Receiving electronic transcripts for many students is cumbersome

Registrar’s Office Proposed Solution (for Fall 2013)
Students sign waiver for GT to send transcripts to HS
HS would need to pay for all transcripts at one time? GT collect payment from students when they sign FERPA release?
At the end of the term, all of the transcripts for that HS are mailed in
1 package
Students pay high school for cost of transcript?
County grading policies
GT does not issue numeric grades

What to do when demand exceeds capacity?
Targeting students in your school
Questions of readiness
Marketing program to competitive students and families

Dual Enrollment Programs
MOWR , Joint Enrollment, Dual Enrollment
Deadlines for other Colleges and Universities will have likely passed by the time DCP students are notified of their admission decisions
Alternative Curriculum Options
Online Programs

Tuesday, April 30, at 7pm
Advertising to eligible students
9 th , 10 th , and 11 th graders in AP Calculus this year
Building Access
Linking to presentation
Contacts for the night of the program
Presentation will be captured and made available online