Department of Psychology
Experiment Management System
Student Tutorial
Stony Brook University
Subject Pool Office 631-632-7027
Email: psychsp@notes.cc.sunysb.edu
Tutorial created by C. Zimmerli 2007
How to sign up
• If you are a new user, you must create an account:
Go to http://sunysb.sona-systems.com/
to create a new user account.
• Click on “Request an account here” in the lower
left corner.
New Users: Create a new account
To create your new user account,
fill in the fields with all of the
requested information.
• USER ID: Create your own
personal log-in name. Pick
something that you will remember
easily.
• E-MAIL ADDRESS: Use your
Stony Brook given e-mail address if
possible. Other e-mail systems
may block important appointment
reminders and cancellation
notices from experimenters.
• STUDENT ID NUMBER: Enter
your Stony Brook SOLAR ID #.
• COURSES: Select which
course(s) you are enrolled in. You
can edit this later if you have a
schedule change.
Log-in
• Your account information will be e-mailed to you. Once you
have your User ID and password, you may log-in.
• Type in your user ID and password to log-in.
Welcome screen
Here you will be able to make selections such as:
• Study Sign-Up - To make experiment appointments
• My Schedule & Credits - To see your experiment
appointments and subject pool credit history
• My Profile - To make changes to your account profile
Account Profile
Here you will be able to
make changes to your
profile:
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E-mail address change
Password change
Phone number options
Edit your course
Once you make your changes, click
“Update” on the bottom.
Study Sign-Up
Experiment Listings:
• Read the study description to determine if you are eligible for it.
• Make note of how many credits each experiment is worth and if
it requires you to return to the lab for a second visit.
• If you see an experiment that you would like to participate in,
click on “Timeslots Available” to view available appointment
times.
Making an appointment
Study Information:
• Read the description of the study to be sure that you would like
to participate.
• Click on “View Time Slots for This Study” to view available time
slots and make your appointment.
Appointment times
Appointment Time Slots:
• Select an appointment time slot that works for you. If there are
no time slots that are good for you, check back again in a few
days. New time slots are added daily.
• Click “Sign-Up” to confirm your appointment time.
• Be sure to write down your appointment day, time, and
location, and do not forget!
Your Schedule & Credits
Keeping track of your
appointments and credits:
• Click on “My Schedule/Credits”
along the top menu bar.
• Here you can view your
upcoming appointments as well
as your earned credits.
Cancellations
How to cancel a scheduled
appointment:
• If you need to cancel, do so at
least 24 hours ahead of time, or
you will receive a PENALTY which
will deduct 1 subject pool credit
from your balance.
• To cancel, go to “My
Schedule/Credits” on the top
menu bar.
• View your list of appointments.
• Click “cancel” next to the
appointment that you wish to
cancel.
Penalties
All about penalties:
•
If you fail to show up for an experiment
for any reason (i.e. you forgot, your
dog was sick, you overslept, you didn’t
know you made the appointment,
etc), you will incur a PENALTY.
•
What is a penalty? This is a negative
point applied to your earned credit
balance. This will deduct one point
from your balance. If you have not
earned any points before the penalty
is applied, one credit is still deducted
and your balance will be negative.
•
A penalty will mean that you need to
do more experiments to earn enough
credits to satisfy your course
requirement.
Earned Credits
All about your subject pool
credits:
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When you successfully attend and
complete an experiment which you
signed up for, you will receive subject
pool credit in the amount that was
listed for that experiment (typically 1 or
2 credits per experiment).
You can view your earned credits on
the “My Schedule/Credits” page.
All experiments for which you have
appointments, as well as those which
you have completed, will be listed
here.
Credits earned per course are listed
towards the bottom of the page.
Here you can see how many credits
you have assigned to each of the
psychology courses you are enrolled
in.
Assigning Credit to your Course
Be sure to assign your credit
to a course!
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The only way for your Professor to
know that you have earned subject
pool credit is to ASSIGN that credit to
the course.
When you make the initial
appointment, you will be able to
indicate which course you would like
the credit to go towards.
Alternatively, you can “Reassign” that
credit on the “My Schedule/Credits”
page.
Credits that are not assigned to a
course will never be made available
to your course Instructor. Be sure to
assign all credits in order to receive
your experiment participation credit.
Other concerns:
What if…
•
What if I go to my appointment and nobody is there?
If you arrive to the correct room at the appointed time (don’t be late), and
the experimenter is not there within 15 minutes, you will earn one credit by
default. If this should happen, write to the experimenter and let them know
when your appointment was scheduled for and they will look into this for you.
•
How do I get in touch with the experimenter for an appointment that I have?
You can look on your schedule and click on the experiment that you are
concerned about. There it will list the contact information for the
experimenter.
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What if I have questions and need answers that the experimenter cannot help
me with?
You can contact:
Subject Pool Coordinator:
Cindy Zimmerli
Psychology B 154
631-632-7027