Second Kosovo Youth Development Project-Additional Financing
Project Implementation Unit
Ministry of Culture, Youth and Sports
Government of Kosovo
REQUEST FOR EXPRESSION OF INTEREST
Kosovo
Kosovo Youth Development Project
Grant No:
Assignment Title:
Reference No:
Additional Financing
TF017534
Project Management and Information System (PMIS) as
a specialized database system
3.17 (as per Procurement Plan)
Ministry of Culture, Youth and Sports with the support of the World Bank, is implementing the
Second Kosovo Youth Development Project - Additional Financing (KYDP-AF) that has three
components: 1)Technical Assistance for the development of the Youth Employment Strategy, 2)
Youth Business Development and social integration support; 3) Support for results-based project
management and evidence based decision-making. The Entrepreneurship Training assignment is
one of the interventions under component two. The main objective of Second Kosovo Youth
Development Project -Additional Financing (KYDP-AF) is to: (i) to promote social cohesion though
inter-ethnic collaboration among youth, especially from marginalized and vulnerable groups; and
(ii) to improve economic opportunities for young people and sustainable access to youth services
in Kosovo.
1. Objectives of the assignment
The primary objective of the assignment is to update and adapt the existing Project
Information and Monitoring System (PIMS) database system to the new needs of the
project. The PMIS system needs to be updated and reconfigured to enable seamless KYDP
performance data collection, sharing, archiving, processing and dissemination of useful
project management information to the MCYS, PIU and other involved stakeholders.
2. Scope of work
Specific tasks for the consultant will be as follows:
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Simplify overall PMIS configuration and add, delete, revise and/or further define data
fields in consultation with PIU to realize their vision for the KYDP project PMIS system
Create a separate user interface functionality that allows different system users to see
and enter only specific information pertaining to them
Enable a function for project beneficiaries to submit their applications and register online
Enhance report capability by creating functions for the aggregation of data across project
contractors and PIU as well as sum and average calculations
Update and simplify reporting functions of the PMIS system against the new Results
Framework and performance indicators
Create graphing options for aggregated data reports including pie, bar and line graphs
(variables to be defined with consultant)
Advise on creating more comprehensive reports and/or defining fields
Providing training to PIU and contractors on functionalities and use of PMIS systems
3. Deliverables
The selected consultant is expected to deliver the following:
 Based on information gathered from PIU about specific requirements and their
vision for the PMIS system, present the technical solution concept and the Action
Plan to the PIU for approval
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Upon reaching agreement with PIU and obtaining concept approval, the
Consultant shall make necessary adjustments and undertake software
development activities according to the action plan.
Final testing of the software (check that each module acts as expected)
Draft and prepare user manuals and user training material
Report of training process
Final report
4. Duration of Assignment
The estimated level of efforts for the assignment is 30 working days. The Consultancy is expected
to commence on June 15, 2015.The estimated duration of the contract is three months in total,
with first month allocated for the undertaking of tasks and deliverables related to PMIS systems
establishment and launching (20 person days), and additional two months for follow up, training
and technical support (10 person days). All assignment related tasks should be completed no later
than September 15, 2015.
The KYDP-AF Project Implementation Unit – PIU now invites the interested individual consultants
(“Consultants”) to indicate their interest in providing the Services.
5. Qualification requirements and evaluation criteria
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The consultant should have a proven track record and at least 5 years of prior experience
in designing, developing and supporting implementation of a computerized management
information systems
The consultants must have considerable experience in designing and operationalising of
results-based management systems with data tracking and reporting, preferably in similar
projects.
Should have undertaken at least one assignment of a similar nature in the last two years
6. Evaluation Criteria
"An individual consultant will be selected in accordance with the procedures set out in the
“Guidelines: Selection and Employment of Consultants by World Bank Borrowers” published by
IDA in May 2010, Section V. Selection of Individual Consultants."
Evaluation criteria will be as follows:
Extensive experience in setting-up customization of management and 60 points
information systems for similar organization
Consultants qualifications
30 points
References from previous assignments
10 points
7. Procedures for application
Interested applicants should email their CVs and references with similar services, by close of
business May 22nd 2015. The emails should be sent to www.kydp.net and addressed to:
Kosovo Youth Development Project (World Bank funded)
Ministry of Culture, Youth and Sports, office # 25, Nënë Tereza Square # 35; 10000, Prishtina,
Republic of Kosova.
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