RFP No. 1573 Corporate Banking Services
Appendix ‘D’
Notes to Respondents
Appendix ‘D’ must be included in Proposal submission
APPENDIX ‘D’
PRICE COST ELEMENTS AND INTEREST CALCULATION (Fillable Form)
NOTE TO RESPONDENTS: The City is providing Appendix ‘D’ in Microsoft word format for ease of completion. The tables below in
the Microsoft Word format will be expandable.
Section 1.0 General
1.1
Currency and Taxes
Service/fee charges quoted shall be in Canadian Dollars, exclusive of all applicable taxes.
1.2
All service/fee charges outlined must be clearly identified by the Respondent. Where no service/fee charge is identified for a
listed Service, it shall be deemed to be compensated elsewhere in the Proposal and no other service/fee charges will apply.
1.3
In addition to providing a Response to Appendix ‘D’ Respondents may develop their own fee structure as long as they identify
the unit cost for each of the separate Service requirements listed in Table ‘A’ through to Table ‘K’ inclusive and conclude with a
guaranteed maximum total price for the five year term. The cost of additional Services not listed in this Proposal will be
negotiated on an as needed basis when and if the Contract is awarded. Services that are no longer required by the City will
reduce the cost of the Contract by the identified unit cost of that Service. A Financial Institution’s inability to provide any of
these basic Services may be cause for rejection of their Proposal. The City feels that a modern Financial Institution should be
able to provide the current listed Services as a minimum. The consolidated accounts include our General Account, Payroll,
Cemetery Care, Taxes/User Rates/Licenses, Debit Card/MasterCard/Visa and Parks & Recreation. The daily deposit balance
of the General Account may vary. At present, the daily balance of the General Account fluctuates between $ 15 million and $75
million.
The Consolidated Average Bank Balance of the City’s accounts for September 2013 to August 2014 is summarized in
the following table:
2013
2013
2013
Sep
Oct
Nov
71,334,748 53,154,167 53,523,266
2013
Dec
50,692,684
2014
2014
2014
2014
2014
Jan
Feb
Mar
Apr
May
42,807,041 36,017,604 36,537,477 26,498,571 27,304,145
2014
2014
2014
Consolidated
Jun
Jul
Aug
Average
39,479,374 97,783,290 70,208,851
51,264,498
Page 1 of 8
RFP No. 1573 Corporate Banking Services
Appendix ‘D’
Table A:
Interest Calculation
The City requires cash to be managed in a flexible manner on a consolidated basis. It is expected that the successful Respondent
will maximize the daily interest return on behalf of the City on an aggregate basis and proactively assist the City in minimizing any
costs in the day to day account operations.
In your Proposal response provide interest rates and terms for the following items, stipulating what benchmark are to be used to
determine interest rates, if applicable:
1) interest rate (%) to be paid on the daily consolidated balances of all Canadian dollar accounts;
2) interest rate (%) to be charged on any daily consolidated overdraft balance of all Canadian dollar accounts;
3) interest rate (%) to be paid on non-consolidated City accounts; and
4) interest rate (%) to be paid on the daily consolidated balances of US dollar account.
“RESPONSE”
Table B:
Bank Accounts
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
ACCOUNTS
MAIN ACCOUNTS
 General Operating Account –
Canadian Funds
 Operating Account – US
Funds
 Payroll Account
 Cemetery Care Account
SUBSIDIARY ACCOUNTS
 Taxes/User Rates/ Licenses
 Debit Card/MasterCard/Visa
 Parks & Recreation
ESTIMATED
ANNUAL
VOLUME
SERVICE
PROVIDABLE
(Yes/No)
COST PER YEAR
(If Any)
COST PER FIVE YEAR TERM
One Account
$
$
One Account
$
$
One Account
One Account
$
$
$
$
One Account
One Account
One Account
$
$
$
$
Page 2 of 8
RFP No. 1573 Corporate Banking Services
Appendix ‘D’
Table C:
Current Account Services
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
ESTIMATED
ANNUAL
VOLUME*
Basic Account Services
Automatic transfers between
Accounts (Payroll=26,
DC/MC/VISA=350,
Cemetery=12, US=12)
Bank to store digitally cancelled
cheques
SERVICE
PROVIDABLE
(Yes/No)
UNIT COST
(If Any)
COST PER YEAR*
(If Any)
Estimated Annual
Volume x Unit
Cost = Cost Per
Year
COST PER FIVE YEAR
TERM
(Cost Per Year x 5)
400
$
$
13,000
$
$
Stop payment processing by fax
60
$
$
Stop payment processing
electronically
Returned item processing
60
400
$
$
Electronic reporting of returned
items
400
$
$
Collection of returned cheques
400
$
$
Certified cheques, money orders
and bank drafts
12
$
$
Transaction tracing and
investigation
Deposit bags
5
$
$
700
$
$
Page 3 of 8
RFP No. 1573 Corporate Banking Services
Appendix ‘D’
ESTIMATED
ANNUAL
VOLUME*
Basic Account Services
(Continued)
Receive EFT from other
agencies
Payment Processing
Property Tax Notices:
37,000
UB: 80,000 Bills
Dog License: 8,000 Bills
Business License: 8,000
Bills
Payroll direct deposit – Transfer
every 2 weeks (26 pay
periods per year x 800
employees/Councillors).
Pre-authorized withdrawal
Services
Online Cheque Fraud Detection
Service
SERVICE
PROVIDABLE
(Yes/No)
UNIT COST
(If Any)
1050
COST PER FIVE YEAR
TERM
(Cost Per Year x 5)
$
$
$
$
$
$
$
$
$
$
$
$
133,000
20,800
102,100
Debit and credit note
documentation
Bank confirmation
COST PER YEAR*
(If Any)
Estimated Annual
Volume x Unit
Cost = Cost Per
Year
1
Page 4 of 8
RFP No. 1573 Corporate Banking Services
Appendix ‘D’
Table D:
Online Banking Requirements
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
LIST OF ON LINE SERVICES
SERVICE
PROVIDABLE
Yes / No
City’s Bank Accounts
1. Ability to view one (1) or more City’s bank accounts with the
flexibility to view in different formats:
a) Daily
b) Monthly
c) Details of electronic fund transfers, adjustments, service
charges, interest earned/paid
d) History (minimum 6 months)
2. Ability to transaction search and obtain details on specific
transaction.
3. Ability to generate reports.
a) Ability to create, modify or delete report templates
b) Ability to customize templates per user
4. Ability to transfer funds between bank accounts.
a) Ability to create, modify or delete report templates
b) Ability to customize templates per user
File Transfer Facility
1. File Transfer Facility
a) Ability to send and receive files
b) Ability to see history
Page 5 of 8
COST PER YEAR
(If Any)
COST PER FIVE
YEAR TERM
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
RFP No. 1573 Corporate Banking Services
Appendix ‘D’
SERVICE
PROVIDABLE
Yes / No
LIST OF ON LINE SERVICES (Continued)
Administration and Preferences
1. Administration and Preferences
a) Different levels of security required as a minimum
i.
Administrator level (2 City Managers)
ii.
User Level (2 users)
b) Administrator level will require the ability to create, add,
modify and delete users and another administrator through
online banking services.
c) Ability for administrator level to apply different security
levels for specific accounts and specific online banking
functions to different users.
COST PER YEAR
(If Any)
COST PER FIVE
YEAR TERM
$
$
$
$
$
$
$
$
Table E: Other Payment Methods
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
If applicable, identify all per transaction costs that you anticipate the City would incur for acceptance of the following payment methods, which
would be payable to the Financial Institution:
1. Merchant VISA/MasterCard/Amex payment (approx 42,000 annually)
2. Acceptance of Interact Payments (approx 53,000 annually)
“RESPONSE”
COST PER YEAR FOR OTHER PAYMENT METHODS BASED
ON THE ANNUAL QUANTITIES
COST PER FIVE YEAR TERM
$
$
Page 6 of 8
RFP No. 1573 Corporate Banking Services
Appendix ‘D’
Table F: Cash & Coin
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
If applicable, identify all associated costs that the City would incur for Cash & Coin Services which would be payable to the Financial Institution.
“RESPONSE”
COST PER YEAR FOR CASH & COIN SERVICES (IF ANY)
EXCLUDING TAXES
COST PER FIVE YEAR TERM
$
$
Table G: Inter-Branch Deposits
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
If applicable, identify all associated costs that the City would incur for inter-branch deposit which would be payable to the Financial Institution.
“RESPONSE”
COST PER YEAR (IF ANY) EXCLUDING TAXES
COST PER FIVE YEAR TERM
$
$
Table H: After Hour Night Deposit Service
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
If applicable, identify all associated costs that the City would incur for each after hour night deposit services at a local branch which would be
payable to the Financial Institution.
“RESPONSE”
COST PER CITY FOR AFTER HOUR NIGHT DEPOSIT
SERVICES (IF ANY) EXCLUDING TAXES
COST PER FIVE YEAR TERM
$
$
Page 7 of 8
RFP No. 1573 Corporate Banking Services
Appendix ‘D’
Table I:
Safekeeping Services for Investment Securities
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
If applicable, identify below all associated costs that you anticipate the City would incur associated with holding the City’s investments
until maturity in Vancouver and/or Toronto, to transfer funds to and from the investment broker, to provide direct transaction recording
to the City account of all investment transactions, which would be payable to the Financial Institution.
“RESPONSE”
COST PER YEAR FOR CITY’S INVESTMENTS (IF ANY)
(EXCLUDING TAXES)
COST PER FIVE YEAR TERM
$
$
Table J: Account Transfer Assistance Costs
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
If applicable, identify all associated costs that you anticipate the City would incur associated with the full implementation of account
transfers and cost of Services, which would be payable to the Financial Institution.
“RESPONSE”
COST (IF ANY) EXCLUDING TAXES
$
Table K: Other Costs
NOTE TO RESPONDENTS: RESPONDENTS ARE TO COMPLETE THE AREAS IN THE TABLE WHICH ARE NOT HIGHLIGHTED.
If applicable, identify any associated costs that the City may incur that have not been addressed in Appendix ‘D’ but are associated
with the Financial Service Requirements stated in Appendix ‘C’, Section 1.0, which would be payable to the Financial Institution.
“RESPONSE”
TOTAL OTHER COSTS (EXCLUDING TAXES)
$
Page 8 of 8