Procurement & Insurance Services Buyers Guide Contract Title: Uniforms, Workwear and Personal Protective Equipment (PPE) Contract Duration: 1st July 2014 – 30th June 2016 (Incl. 2 years optional extensions) Contacts: Ann-Marie Cooper ext. 50911 Chris Robinson ext. 74962 Date of Issue: February 2015 Version No: 5 Page 1 Supplier Information: Supplier Name : ARCO Ltd Supplier Address : Waverley Street Hull HU1 2SH Contact Name : Darren Newton Telephone : 07730499383 Email : darren.newton@arco.co.uk Website : www.arco.co.uk SAP Vendor No. : 10025229 Delivery : Free of Charge Standard Delivery Payment Terms : 30 days from invoice date ___________________________________________________________________ Supplier Name : Alexandra Supplier Address : Midland Way Thornbury Bristol BS35 2NT Contact Name : Clair Meakin Telephone : 07768733918 Email : clair.meakin@alexandra.co.uk Website : www.alexandra.co.uk SAP Vendor No. : 10044486 Delivery : Free of Charge Standard Delivery Payment Terms : 30 days from invoice date Page 2 Supplier Information: Supplier Name : Creative Emporium Supplier Address : 4 Whitehall Cross Leeds LS12 5XE Contact Name : Kelly Sowden Telephone : 08707 500057 Email : kelly@creativeemporium.co.uk Website : www.creativeemporium.co.uk SAP Vendor No. : 10039724 Delivery : Free of Charge Standard Delivery Payment Terms : 30 days from invoice date Page 3 Contract Overview: Appointment of Suppliers: This contract was awarded to the above three suppliers after an EU tender was conducted in spring 2014. The suppliers have been appointed on an even standing and all uniform items can be purchased from any of the three suppliers. In order to obtain the most suitable garment to fit your needs, a comparison of quality and pricing should be made prior to purchase. What can be Purchased via this Contract? Garments that can be purchased under this contract are wide in variety. Workwear: Garments include trousers (various styles), shirts (long sleeved and short sleeve of various styles), all weather trousers, jeans, skirts (various styles), V neck jumpers, shirts (various styles), water proof jackets, polo shirts, (long and short sleeve), t-shirts (long and short sleeve), fleeces, vests, body warmer and trousers, rain coats, jackets, sweatshirts, cardigan, dresses, smocks, aprons and shoes. Personal Protective Equipment (PPE): Items which fall under this contract will include gloves (rubber and outdoor), overshoes, safety cover specs, bump caps, chin straps, safety goggles/glasses, kneeling pads, masks, face shields, safety helmets and ear defenders, safety shoes, steel toe capped shoes this list is by no means exhaustive. Male and female shoes and boots will range in size from 3 to 15 with a width variation. Multiple style options are available to allow shoes to be worn with smart suits or in the workshops. All PPE needs to be to the correct standard (where applicable) and CE marked. PPE excludes cleaning material and janitorial supplies. Uniforms: This is defined as formal, front of house suits, jackets, trousers, ties, blouses, shoes and skirts. Garments are available for male and female (including maternity wear) incorporating all sizes from short / long, petite and tall, small to XXL. Special sizes will be available if required. Garments should be machine washable. Please Note: The above lists are by no means exhaustive and are provided to give general guidance as to the scope of items that can be purchased under this contract. Page 4 Conditions of Contract: The University of Warwick has free standard next day delivery service on this contract. Any bespoke or special quote requirements will be acknowledged by the supplier within the hour and responded to within 3 days. As a minimum delivery for core items, without logo, should be within one week of order. Items including a logo will be delivered within 2 weeks. The University of Warwick have a dedicated account manager from each of the three suppliers. Contact details can be found on the purchasing website and also on pages 2 and 3 of this Buyers Guide. All suppliers on this contract have a Fairtrade status. Items can be packed into staff bundles if required. Suppliers can provide an on-site shoe and boot fitting service at pre agreed times. All garments purchased can be branded, either by embroidery, print, tax tabbing etc. Special Conditions of Contract: The University of Warwick will have no minimum order value. A purchase order number must be received by all suppliers before order acceptance. Invoices are to be sent to the department stated on PO upon completion of delivery with the purchase order number noted on the invoice. No charge to be made for any faulty items that need returning. Suppliers operate a data protection policy and ensure all University of Warwick data is managed securely and in accordance with the current Data Protection Act provide details of Data Management Policy and Procedures. Page 5 Pricing: Upon gathering quotations from each supplier, the buyer will be able to identify which company can best meet the departmental requirements. The University of Warwick would expect to see bulk discounts applied for larger orders and would recommend informing the suppliers of quantities involved when gathering quotations. These bulk quotes will be based on the best price available at the time of request. Page 6