Procurement &
Insurance Services
Buyers Guide
Contract Title:
Uniforms, Workwear and Personal
Protective Equipment (PPE)
Contract Duration: 1st July 2014 – 30th June 2016
(Incl. 2 years optional extensions)
Contacts:
Ann-Marie Cooper ext. 50911
Chris Robinson ext. 74962
Date of Issue: February 2015
Version No: 5
Page 1
Supplier Information:
Supplier Name
:
ARCO Ltd
Supplier Address
:
Waverley Street
Hull
HU1 2SH
Contact Name
:
Darren Newton
Telephone
:
07730499383
Email
:
darren.newton@arco.co.uk
Website
:
www.arco.co.uk
SAP Vendor No.
:
10025229
Delivery
:
Free of Charge Standard Delivery
Payment Terms
:
30 days from invoice date
___________________________________________________________________
Supplier Name
:
Alexandra
Supplier Address
:
Midland Way
Thornbury
Bristol
BS35 2NT
Contact Name
:
Clair Meakin
Telephone
:
07768733918
Email
:
clair.meakin@alexandra.co.uk
Website
:
www.alexandra.co.uk
SAP Vendor No.
:
10044486
Delivery
:
Free of Charge Standard Delivery
Payment Terms
:
30 days from invoice date
Page 2
Supplier Information:
Supplier Name
:
Creative Emporium
Supplier Address
:
4 Whitehall Cross
Leeds
LS12 5XE
Contact Name
:
Kelly Sowden
Telephone
:
08707 500057
Email
:
kelly@creativeemporium.co.uk
Website
:
www.creativeemporium.co.uk
SAP Vendor No.
:
10039724
Delivery
:
Free of Charge Standard Delivery
Payment Terms
:
30 days from invoice date
Page 3
Contract Overview:
Appointment of Suppliers:
This contract was awarded to the above three suppliers after an EU tender was
conducted in spring 2014. The suppliers have been appointed on an even standing
and all uniform items can be purchased from any of the three suppliers. In order to
obtain the most suitable garment to fit your needs, a comparison of quality and pricing
should be made prior to purchase.
What can be Purchased via this Contract?
Garments that can be purchased under this contract are wide in variety.
Workwear:
Garments include trousers (various styles), shirts (long sleeved and short sleeve of
various styles), all weather trousers, jeans, skirts (various styles), V neck jumpers,
shirts (various styles), water proof jackets, polo shirts, (long and short sleeve), t-shirts
(long and short sleeve), fleeces, vests, body warmer and trousers, rain coats, jackets,
sweatshirts, cardigan, dresses, smocks, aprons and shoes.
Personal Protective Equipment (PPE):
Items which fall under this contract will include gloves (rubber and outdoor),
overshoes, safety cover specs, bump caps, chin straps, safety goggles/glasses,
kneeling pads, masks, face shields, safety helmets and ear defenders, safety shoes,
steel toe capped shoes this list is by no means exhaustive.
Male and female shoes and boots will range in size from 3 to 15 with a width variation.
Multiple style options are available to allow shoes to be worn with smart suits or in the
workshops.
All PPE needs to be to the correct standard (where applicable) and CE marked.
PPE excludes cleaning material and janitorial supplies.
Uniforms:
This is defined as formal, front of house suits, jackets, trousers, ties, blouses, shoes
and skirts.
Garments are available for male and female (including maternity wear) incorporating
all sizes from short / long, petite and tall, small to XXL. Special sizes will be available
if required. Garments should be machine washable.
Please Note: The above lists are by no means exhaustive and are provided to give
general guidance as to the scope of items that can be purchased under this contract.
Page 4
Conditions of Contract:
The University of Warwick has free standard next day delivery service on this
contract.
Any bespoke or special quote requirements will be acknowledged by the supplier
within the hour and responded to within 3 days.
As a minimum delivery for core items, without logo, should be within one week of order.
Items including a logo will be delivered within 2 weeks.
The University of Warwick have a dedicated account manager from each of the three
suppliers. Contact details can be found on the purchasing website and also on pages
2 and 3 of this Buyers Guide.
All suppliers on this contract have a Fairtrade status.
Items can be packed into staff bundles if required.
Suppliers can provide an on-site shoe and boot fitting service at pre agreed times.
All garments purchased can be branded, either by embroidery, print, tax tabbing etc.
Special Conditions of Contract:
The University of Warwick will have no minimum order value.
A purchase order number must be received by all suppliers before order acceptance.
Invoices are to be sent to the department stated on PO upon completion of delivery
with the purchase order number noted on the invoice.
No charge to be made for any faulty items that need returning.
Suppliers operate a data protection policy and ensure all University of Warwick data
is managed securely and in accordance with the current Data Protection Act provide
details of Data Management Policy and Procedures.
Page 5
Pricing:
Upon gathering quotations from each supplier, the buyer will be able to identify which
company can best meet the departmental requirements.
The University of Warwick would expect to see bulk discounts applied for larger orders
and would recommend informing the suppliers of quantities involved when gathering
quotations. These bulk quotes will be based on the best price available at the time of
request.
Page 6